1. NCDF Organization and Processes Concept
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2. Introduction NCDF Vision:
To improve decision making by establishing a reference resource within a framework that cuts across existing Communities of Interest (COIs) and data stovepipes, the NCDF will improve interpretation of data to advance interoperability in the NATO Enterprise, the Alliance and coalitions with Partners.
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3. Stakeholders NCDF Vision:
The NCDF is intended for all COIs involved in creating operational Information Exchange Requirements (IERs) to deliver data standards and data interfaces for NATO and National federated information systems/services. This includes NATO Enterprise, Allies, and Partners; their implementation authorities, system implementers, standardization bodies, operational decision makers, data managers and the resource community.
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4. Concept
NCDF requires a standing organization, processes, roles and responsibilities to fulfil the vision
NCDF will spin off projects, as required, to fulfil its objectives.
Projects are the mechanism by which change is achieved.
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5. Two Tier Organizational Functions
Executive
Product
PID
Project
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6. Benefits Separates the standing activities from temporary activities
Provides clear definition of project inputs and outputs
Provides focus on benefits realization
Separates product delivery (short term activity) from benefit realization (long term activity)
Reduces ambiguity relating to roles and responsibilities
Efficient use of project oriented resources
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7. Sample NCDF Project
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8. Project Brief 23/06/2018 NATO UNCLASSIFIED Project Description
Provide re-usable transforms useful to implement STANAG 5528, specifically transforms to translate ground based FFI information to J3.5 messages.
References
STANAG 5528, Services to Forward Friendly Force Information (FFI) to Weapon Delivery Assets (WDA), 19 Jun 2016
Objectives
Expedite National employment of STANAG 5528 based solutions
Desired Outcomes
Reduced fratricide and collateral damage.
Scope
The project covers STANAG 5528 compliant transforms only suitable for re-use by the stakeholders.
Exclusions
The full implementation of a STANAG 5528 compliant service is to be completed by individual stakeholders.
Constraints
Suppliers are limited to:
NATO C&I Agency
Joint Staff J6
Multi-lateral Interoperability Programme
Individual Nations
Assumptions
That a Transforms can be created in a format that is re-usable by multiple stakeholder service implementations
Tolerances
Time:
Quality:
Cost:
Scope:
Benefit:
Risk:
Stakeholders
NATO
Nations
Industry
Interfaces (that must be maintained)
Solution Pull Through Process
Outline Business Case
Constant risk of fratricide and collateral damage
STANAG 5528 developed to reduce risk
Need NATO and all Nations to implement STANAG 5528 if they have Weapon Delivery Assets
Need to expedite implementations through the provision of re-usable Transforms
Expected benefit to include a reduction of the risk of fratricide and collateral damage
Product Description
Transforms
Re-usable Transforms to translate land based FFI to J3.5 messages
Quality Parameters
TBD
Project Approach
Utilize NCDF resources (Semantics, Syntax, STANAG Transformation Framework) to produce all Transforms required by the project.
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9. Project Mandate What exactly is this project?
Deliver re-usable Transforms (FFI to J3.5) that are compliant with STANAG 5528.
Are there any constraints that must be honored?
Must be compatible with the implementations of key stakeholders.
How much money is available, and what are the financial restrictions?
No additional funding is available for this activity. Participants will fund their own participation and related expenses.
Are there any schedule or time limits?
Must be completed with sufficient time for stakeholder STANAG 5528 implementations to test the Transforms at the April 2017 TIDE Sprint.
Scope
The project covers STANAG 5528 compliant transforms only suitable for re-use by the stakeholders.
Exclusions
The full implementation of a STANAG 5528 compliant service is to be completed by individual stakeholders.
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10. Project Initiation Document
Ensure that the stakeholder information needs and timing of communications, as defined in the Communication Management Strategy, are adequate, and approve it
Confirm that all members of the project management team have agreed their roles and agree any delegations of, and limits to, Project Board authority (for example, to a Change Authority)
Ensure that the project controls are adequate for the nature of the project
Confirm the validity and achievability of the Project Plan (including any key milestones and proposed stage structure), and approve it
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11. Business Case
Increase the commanders' situational awareness of the land battle space in order to increase the operational effectiveness of the force; and support identification of own forces to reduce the risk of fratricide and collateral damage.
Whenever required and approved by NATO, precise and real-time information of the disposition of own forces within the vicinity of a designated target area must be provided to weapon delivering platforms to reduce the risk that delivery of a weapon will endanger own forces
Provision of re-usable transforms for the Friendly Force Information will:
Hasten implementation of STANAG 5528
Ensure uniform translation of FFI by all participating organizations
Expected Benefits:
Reduced fratricide and collateral damage
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12. Product Descriptions Capture the customer’s quality expectations
Capture and agree the project’s acceptance criteria
Check feasibility of the timescale requirements from the project mandate or as required by the outline Business Case
Determine any key milestones
Capture any new risks in the Daily Log
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13. Work Packages
TBD
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14. Project Organization Project Board Project Team Suppliers Executive
Senior User
Senior Supplier
Project Team
Project Manager
Team Manager
Suppliers
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15. Product Breakdown Structure
Dependency tree for products
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16. Project Plan
TBD
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17. Risk Log
TBD
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18. NCDF Organization and Processes Strawman
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19. Introduction NCDF Vision:
To improve decision making by establishing a reference resource within a framework that cuts across existing Communities of Interest (COIs) and data stovepipes, the NCDF will improve interpretation of data to advance interoperability in the NATO Enterprise, the Alliance and coalitions with Partners.
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NATO UNCLASSIFIED

20. Scope Define the NCDF organization and processes
Identify roles and responsibilities
Identify the interfaces to other organizations and processes, and assign responsibility
Clearly identify the means of control
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21. Stakeholders NCDF Vision:
The NCDF is intended for all COIs involved in creating operational Information Exchange Requirements (IERs) to deliver data standards and data interfaces for NATO and National federated information systems/services. This includes NATO Enterprise, Allies, and Partners; their implementation authorities, system implementers, standardization bodies, operational decision makers, data managers and the resource community.
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NATO UNCLASSIFIED

22. NCDF Resources
The NCDF Organization provides the structure and direction on the utilization of NCDF resources to improve interoperability. Assuming full implementation, the following resources are at the disposal of the NCDF Organization:
Governance
Policy
Direction
Guidance
Documented Best Practice:
Syntax (Naming and Design Rules)
Semantic Reference Models
Metadata
Security Labeling
Existing Standards/Specifications
STANAGs
Information Exchange Standards
Open Standards
Common Specifications
Enabling Services
Integration Services
Mediation Services
Messaging Services (Information Exchange)
Tools
Development Tools
Testing Tools
Subject Matter Experts
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23. NCDF Organization Purpose Objectives Reports to
The purpose of the NCDF process is to improve information exchange in support of shared Situation Awareness and timely, and effective, decision making.
Reports to
???
Objectives
Provide the means through which stakeholders can effectively engage each other to resolve IERs
Provide the means through which stakeholders can initiate projects to resolve outstanding IERs in an effective and efficient way
Provide for effective control of initiated projects
Ensure the required products are delivered to the required quality
Ensure the resultant products are pulled through to implementation and operational use
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24. Roles within the NCDF Organization
Executive Committee
Project Board
Project Manager
Team Manager
Supplier
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25. Executive Committee Purpose Objectives
The purpose of the Executive Committee is to ensure stakeholder involvement in the NCDF processes. The Executive Committee has the authority and means to commit resources, as required, in the execution of their duties. The Executive Committee will ensure relevant governance, guidance and direction is applied, when required.
Objectives
Engaging stakeholders, understanding their needs, context and utility
Bring stakeholders to the table, as required, to address information exchange improvements
Maintain a global view of stakeholders, required information exchange, current and future architectures, and related issues and gaps
Receive Information Exchange Requirements (IERs) for action
Prioritize IERs for action
Start projects to address fully qualified, and resourced, IERs
Fulfill the role of Executive within individual Project Boards
Assign a Project Manager to a project
Provide guidance to individual projects
Receive the products of individual projects and initiate pull-through activity required to achieve the desired benefits
Ensure Lessons Learned are applied to future projects
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26. Project Board Purpose Objectives
The Project Board is accountable to the Executive Committee for the success of the project, and has the authority to direct the project within the remit set by the Executive Committee as documented in the Project Mandate.
The Project Board is also responsible for the communications between the project management team and stakeholders external to that team (e.g. Executive Committee).
Objectives
Accept Project Mandate from the Executive Committee
Translate the Project Mandate into a viable Business Case which details the required products and the benefits to be achieved by the project
Develop a Project Plan which details how the required products will be achieved
Develop appropriate Product Descriptions, including quality parameters and tolerances
Authorize the project
Direct the project
Control the project
Close the project
Facilitate the pull through required to achieve the required benefits
Facilitate capture of Lessons Learned
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27. Project Manager Purpose Objectives
The Project Manager has the authority to run the project on a day-to-day basis on behalf of the Project Board within the constraints laid down by them.
The Project Manager’s prime responsibility is to ensure that the project produces the required products within the specified tolerances of time, cost, quality, scope, risk and benefits. The Project Manager is also responsible for the project producing a result capable of achieving the benefits defined in the Business Case.
Objectives
Develop the Project Plan
Develop the Project Initiation Documentation
Develop the Product Documentation
Manage Team Managers to deliver the required products within their Work Packages
Report to the Project Board on progress and exceptions
Seek authorization from the Project Board to initiate the Project and subsequent Stage Plans
Engage the Project Board on Change Management when the products, or project, fall outside of agreed tolerances
Refine the Business Case and expected benefits, as required by the changing circumstances
Develop and execute the Communication Plan
Close the project
Capture Lessons Learned
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28. Team Manager Purpose Objective
The Team Manager’s prime responsibility is to ensure production of those products defined by the Project Manager to an appropriate quality, in a set timescale and at a cost acceptable to the Project Board. The Team Manager role reports to, and takes direction from, the Project Manager.
Objective
Deliver the required products, quality, etc.
Interact with Suppliers to ensure the delivery of required products
Report to the Project Manager on progress and exceptions
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29. Supplier Purpose Objectives Supplier examples:
A Supplier applies specialist resources to deliver a specialist product required by the project.
Objectives
Produce the required products to the required quality, time, etc.
Supplier examples:
NATO C&I Agency
US Joint Staff J6
Multi-lateral Interoperability Programme …
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30. User Purpose Objective User examples
The User role represents the interests of all those who will use the project’s products (including operations and maintenance), those for whom the products will achieve an objective or those who will use the products to deliver benefits.
The Senior User role commits user resources and monitors products against requirements. This role may require more than one person to cover all the user interests.
Objective
N/A
User examples
NATO
NATO Nations
Partners for Peace …
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31. NCDF Processes
The NCDF Organization will execute a number of processes in pursuit of the NCDF vision.
Stakeholder Engagement
Context Awareness
IER Management
Solution Pull Through
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32. OODA Loop Representation
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33. Relationship to other processes
To achieve the desired benefits, NCDF cannot operate in isolation
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34. Other Processes of Interest
NATO Defense Planning Process (NDPP)
Capability Development (CD) Process
Research and Development (R&D) Processes
Community of Interest (COI) Processes
Exercise and Evaluation Processes
Standardization Process
APP-15 Process
Capability Package (CP) Process
NATO Secure Investment Program (NSIP) Process
Federated Mission Networking (FMN) Standing Organization
NATO Response Force (NRF)
National Processes
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35. Stakeholder Engagement Process
Owner
Executive Committee
Purpose
Build a relationship with stakeholders sufficient to ensure their active engagement in other NCDF processes and activities.
Objectives
Identify stakeholders
Develop and execute stakeholder engagement plan
Develop and execute stakeholder commutation plan
Document stakeholder engagement activities
Capture Lessons Learned
Establish formal linkages to external organizations and processes
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36. Stakeholder Engagement Process Activities
Observe
Current Doctrine
Communities of Interest (COIs)
Ongoing Interoperability efforts
Actors involved in the Interoperability processes
Orient
Analysis, return on investment, of specific stakeholder engagements
Update Stakeholder Profiles
Decide
Develop stakeholder engagement plan
Act
Engage stakeholders
Secure commitment from stakeholders, as required by the engagement plan
Document stakeholder engagement activities
Document Lessons Learned
Update Stakeholder Profiles
Provide Stakeholder Profiles to the Context Awareness and IER Management Processes
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37. Context Awareness Process
Owner
Executive Committee
Purpose
The purpose of the context awareness process is to understand the context that exerts influence over multiple stakeholders and the stakeholders that exert influence over multiple contexts. Understanding these relationships between stakeholders and contexts will inform effective decision making when building a project team to resolve specific IERs.
Objectives
Identify activities, organizations and venues (context) where multiple stakeholders participate
Identify the nature of these activities, organizations and venues and the specific involvement of individual stakeholders
Identify the owner of the activities, organizations and venues and whether they can be approached as a stakeholder, supplier or user
Determine the relationship between different contexts
Inform on how to exploit opportunities provided by the context
Collect interoperability issues revealed by the contexts
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38. Context Awareness Process Activities
Observe
Stakeholder Profiles
Identify activities, organizations and venues where multiple stakeholders participate
Identify interoperability issues and requirements
Identify stakeholders participating in each context
Identify Doctrine, Standards and Architecture in use within a context
Identify IERs addressed by a context
Orient
Document interoperability issues and requirements per Context
Document interoperability solutions in use per Context
Return on investment analysis on user for context engagement
Update Context Profiles
Act
Engage contexts
Secure commitment from contexts, as required by the engagement plan
Document contexts engagement activities
Document Lessons Learned
Update Context Profiles
Provide Context Profiles to the IER Management Process
Decide
Develop Context engagement plan
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39. IER Management Process
Owner
Executive Committee
Purpose
The IER Management Process facilitates the resolution of known IERs through analysis of the underlying issues and determines the possible Courses of Action (COA) to solve the IER, including the preferred COA. The analysis takes into account specific stakeholders, Users, Suppliers, technology and Contexts.
Objectives
Maintain a prioritized set of IERs under the responsibility of the Executive Committee
Develop detailed analysis of IERs, including COAs
Develop Project Mandate for IER authorized for resolution
Start IER resolution projects
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40. IER Management Process Activities
Observe
Stakeholder Profiles
Context Profiles
Technology trends
IERs
Prioritized Capability gaps
Existing solutions
Suppliers
Current Doctrine
Overarching Architecture
Interoperability standards
Ongoing Interoperability efforts, including the NCDF projects
Receive the products of initiated NCDF projects
Orient
Update IER Documentation
Determine IER resource requirements and availability
Determine IER stakeholders, Users, Suppliers, Contexts and availability
Determine IER timelines
Prioritize IERs
Monitor ongoing NCDF projects, including progress
Verify received products from NCDF projects
Apply Lessons Learned
Act
Update IER Roadmap
Startup NCDF projects
Provide guidance to ongoing NCDF projects
Initiate Solution Pull Through Process to ensure pull through and benefit realization
Capture Lessons Learned
Decide
Determine IERs ready for solution
Develop a Project Mandate for each IER
Determine the means to ensure pull-through of the solution to achieve the desired benefit
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41. Solution Pull Through Process
Owner
Executive Committee
Purpose
Ensure the developed products are employed as defined in the Business Case. Measure the anticipated benefits of the products and provide Lessons Learned, as required.
Objectives
Engage stakeholders to receive and employ products of the NCDF projects
Monitor stakeholders and employment activities to ensure progress
Measure the expected benefits and report back to the stakeholders
Capture Lessons Learned for future activities
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42. Solution Pull Through Process Activities
Observe
Delivered products
Changes affecting the Business Cases
Current Policies, Guidance and Directives
Current Doctrine
Current Architecture
Stakeholders
Contexts
Orient
Develop Employment Plans new NCDF projects
Update existing Employment Plans
Verify stakeholder involvement
Decide
Update roadmap for product employment
Update roadmap for benefit realization
Act
Engage stakeholders with respect to their commitments
Execute the Employment Plan
Verified employment
Measure the actual benefit realized
Engage stakeholders with respect to benefit realization
Lessons Learned
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43. NCDF Project Purpose Objective
A temporary organization that is created for the purpose of delivering one or more products according to an agreed Business Case.
Objective
Deliver the required product
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44. Likely NCDF Project Products
Data Model
Message
Transform
Service
Component
Specification
Standard
Concept
Doctrine
Procedure
Architecture
Analysis
Assessment
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