1. ACA – Fall Conference FAA AIP Grants Management
Maritza Navarra
C&S Companies

2. A simplified approach for your ACIP
Identify airport priorities
Safety
Security
Capacity
Prioritize based on what’s achievable
Current needs
Financially feasible = phasing?
Properly identified in ALP
Verify eligibility
Discuss first, then submit to FAA

3. AC A Appendix 6
Use the NPIAS standard descriptions
List action then project name

4. AC A Appendix 5
Calculating point values

5. Project Priority Ranking Number
Sample equation for an apron reconstruction:
A = Airport Code (2 to 5 points)
P = Purpose (0 to 10 points)
C = Component (0 to 10 points)
T = Type (0 to 10 points)
.25 × P(A × P + C × T)
.25 × 8( × × 10)
Priority Number = 62

6. FAA Data sheets to follow with justification:
(1) Taxiways A and B have been identified in the 2011 APMS report (attached report section 12 page 22 is failing and reflecting a 61 PCN which the engineer will determine at the time of design what method will have results to meet FAA criteria for grant assurances. At this time the cost estimate prepared by the engineer of record is a mill and overlay of these areas and update to markings. If full depth repair is necessary a discussion during the design grant application period will take place.

7. Once you get the grant, what’s next?

8. Best Practices for Grant Management
Delphi E-invoicing management
Create a separate tracking sheet of grant balance
Grant closeout = timely
Final sponsor certifications
Closeout letter
Final report(s)
ALP pen & ink update
Keep track of your entitlements = communication with FAA

9. Grant Application Flight Plan
General Grant Process
☐ Meet with sponsor/airport staff to discuss airport capital improvement program (ACIP).
☐ C&S submits draft ACIP to Sponsor.
☐ ACIP should have three years of engineering cost estimates and justification
☐ ACIP meeting with the District Office (ADO) to review ACIP and gain feedback on adequacy or need to revise.
☐ Sponsor (with C&S guidance) submits ACIP plan to Caltrans (due every two years).
☐ Sponsor (with C&S guidance) submits ACIP plan to FAA. (NLT January)
☐ ACIPs must have data sheets, cost estimates, PCN for pavement projects, and exhibits.
FAA Grant Process
☐ ADO submits its project recommendations to FAA region office and headquarters for fiscal year beginning in October. Upon request, ADO will advise Sponsor of tentatively selected projects. (May)
☐ ADO reviews progress of projects completed (or not) in previous fiscal year and make necessary adjustments to selected projects for new fiscal year—fine tune changes only—no wholesale changes. Upon request, ADO will advise Sponsor of selected project changes. (October)
☐ Revise ALP (if necessary), complete environmental clearance review under NEPA and submit to ADO. (NLT December)
☐ For development projects, complete plans, specifications, and bid documents. (Early spring)
☐ For development projects, receive construction bids. For planning and environmental study projects, complete negotiated contract. Final grant funding amount for construction projects is based on the actual contract cost with apparent low bidder. (July)
☐ Grant application is submitted by Sponsor to FAA. (Dec.)
☐ FAA grant offer sent to sponsor, (NLT August)
☐ Sponsor signs grant offer and returns to FAA. (NLT September)
Grant Application Flight Plan