1. Sensato Consulting Services
Consulting | Supplementary Education | IT Services
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2. File Tracking System
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3. Are you able to locate files within the Organization/Location
accurately at any given point of time?
Are you sure they are being processed by all officials as per
stipulated time standards?
Are you able to set priorities on specific files and monitor
and control movement of files on the basis of priority?
If a file is delayed, are you able to pin point as to where
and how much delay has happened?
Are you able to get the history of a file’s movement
with date and time?
Are you able to make the officials accountable for delays?
If the answer is “NO” to most/all of the above queries, then
the solution is File Tracking System
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4. Windows-based desktop application
About TracFile:
Windows-based desktop application
Tracks the movement of files within an Organization/Location
Works in a Local Area Network
Organize files in file groups
Assign priorities on files based on their grouping
Generate and print Barcodes for files
Track time taken for processing a file by user(s) in the system
Track the transit time between users’ desks
Compute processing delay at each user’s desk against
stipulated lead time defined as per priority level of file
Generate Reports
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5. Sections in Departments Subsections in Sections Users
Organization structure mapping in TracFile:
Departments
Sections in Departments
Subsections in Sections
Users
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6. File Created in a File Group Define Priority levels at the Group level
File Groups, Priority, Creation, Assignment:
File Created in a File Group
Define Priority levels at the Group level
Delay time configuration for each Priority Level
Assign to the first/next User for processing
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7. A unique barcode is generated for each File while creation
File Barcoding:
A unique barcode is generated for each File while creation
Option to generate & print barcodes in batches (bulk)
Assign these barcodes to files while creation
Printing individual barcode while file creation or later
Barcode Structure:
First 2 digits - Dept
Next 2 – Section
Next 2 – Subsection
Next 2/4 – Financial Year
Next 4 – Serial Number
Can be customized
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8. Processing & Assignment to next user Dispatch Receipt by next user
File Movement Tracking with timestamp:
Receipt
Processing & Assignment to next user
Dispatch
Receipt by next user
Repeat steps till file closed
Closed files are not available for search/processing
Closed files could be reopened
Process normally like any other file
Old file number remains
Mobile Device Interface
Access TracFile using Wi-Fi
Receive & Dispatch files
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9. File Search & Report Generation
Reporting:
File Search & Report Generation
Wide parameter range for variety of reports
File History
Delayed File Report
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10. Quick statistics of files assigned to the logged-in user
TracFile Dashboard:
Quick statistics of files assigned to the logged-in user
List of files assigned to the user
Displays File Dispatch schedules, delay, if any
Menus disabled based on
User Access Level setup
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11. Allow/Disallow access to menus/features Enable/Disable Users
User Management:
User Creation
Access Control
Allow/Disallow access to menus/features
Enable/Disable Users
Allow Read-only access
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12. THANK YOU !!! For more details, demonstration & proposals:
Write to us:
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