1. June 16, 2016 Carmen Connect Webinar
Audio – code:484159#

2. Housekeeping Items All lines will be muted
*6 to unmute your line to ask a question
*6 to mute your line after you are done speaking
The leads will be monitoring the questions via the chat boxes, please feel free to ask questions there.

3. Agenda PSSC Staff Updates PO Closures & Fiscal Year PO’s
Ink/Toner Cartridge Scams
Travel –Conference Agendas
Travel Blanket Orders
AP Updates
AP Deadlines
Staples Catalogs

4. Website
Staffing
Since the last Call
Angela Britton – Fiscal Associate, Angela will be helping with the voucher approvals for Student Life Operations. She is a recent graduate of The Ohio State University!
Next call is schedule for July 21st but may be rescheduled due to Workday project conflicts.

5. Purchasing updates PO Closures Blanket/Term PO’s
Reminder to close old PO’s. Excel spreadsheets can be sent to your service center contact for closures.
PSSC will be running reports looking for old PO’s FY15 & older and sending those to the department Fiscal contacts to confirm closing
Currently have 897 PO’s with due dates 6/30/15 or older
1858 PO’s with due dates between 7/1/15 and 12/31/15
Blanket/Term PO’s
Departments should have already submitted Blanket/Term requests for FY17. If you haven’t please make this a high priority so that we can have these ready prior to 7/1/16

6. FY17 Blanket & Term order Renewals
It’s time to start inputting eRequests for Blanket & Term orders for FY17
Please work with your PSSC contact to determine what orders should be renewed
No Blankets for eStores vendors
Term order should be for one Fiscal year (July 1 through June 30) with very few exceptions

7. Blanket or Term Order

8. Blanket PO:
Term PO:
Blanket Orders are used for transactions that occur very frequently (daily or multiple times a week) have a high variation of product types, undetermined timing and not available in eStores. As a general rule, transactions = a minimum of transactions per year.
An order that allows for the incremental purchase of a specific product or service when the price, quantity and schedule of fulfillment are largely predetermined and specified in the purchase order at the time it is initiated. The quantity can be the same with every delivery or may vary.
Blanket order for bulk roadway salt
Purchase of water delivery service (eStores)
Blanket order for Pharmaceuticals and
Biologicals
Purchase of hay at 100 bales/per month

9. Ink/Toner Cartridge Scams
Vendor calls staff member indicating they are the official toner cartridge provider for the University
Vendor convinces staff member that they need to order a toner cartridge
Staff member agrees to have a toner cartridge shipped to the department
Toner is shipped and invoice is sent to the department for payment
Invoice is 4-5 times the amount we would normally pay for a toner cartridge from our contracted vendor.
Vendor calls staff member repeatedly asking about payment and makes threats against the University if payment isn’t made.

10. Ink/Toner Cartridge Scams
Reminders:
ComDoc is the official Managed Print Provider for OSU
If ordering for printers outside of the managed print program, ComDoc can still provide toner via eStores
Please communicate this to your staff
If you receive one of these toners, please contact Sherry Huegel in OSU purchasing at

11. Travel – Conference Agendas
Reminder: Please attach a PDF or other documents to the travel request with the conference agenda. This is a requirement per the travel policy for documentation required.
Providing a web address link does NOT fulfill this requirement as the information at the web address is often changed or deleted after the conference ends.

12. Travel – Blanket Orders
Reminder: Please submit your blanket order travel requests for FY17
A blanket Travel is a travel request in eTravel with multiple reimbursements to track and reimburse in-state transportation (mileage, parking, tolls, etc).
Reimbursements can be per trip, per month, per quarter.
Each trip must have a documented business purpose

13. Central AP Updates
Currently going through a process/procedure reengineering
Reorganizing staff into teams of invoice entry and problem resolution
Have begun scanning invoices prior to voucher being entered
Turn around times have decreased significantly
AP needs your help:
Vendors should be sending invoices directly to Central Accounts Payable for UNIV invoices
This will help get them into our systems to track payments and better assist in benefiting from prompt pay discounts
AP has begun tracking which vendors do not send invoices directly to AP and will be working with those vendors

14. End of year processes for AP:
Central AP Voucher Cutoff
End of year processes for AP:
Invoices received by 6/20/2016 will be guaranteed to be entered by the end of the fiscal year

15. Staples Catalog
Do you like to shop for your office supplies by looking at a catalog with pictures?
You can order the 2016 Staples Advantage Full Line Catalog at the Staples punchout eStores website.
Access eStores then go to Suppier websites and Staples.
Search for Staples item # There is no cost.
NOTE: Not all products in the catalog are available to OSU customers due to contract restricts and competing contract initiatives.

16. PSSC Email addresses Area Email Dnodes Ocio
Dnodes
Ocio
OAA
All CIO and ODEE Dnodes
ESUE
All Enrollment Services and Undergraduate Education Dnodes
Grad School
All Grad School Dnodes (D3000, D3001, D3002)
John Glenn
John Glenn Dnode (D4240)
Libraries
Libraries Dnode (D3200)
OAA Admin
All OAA Admin Dnodes (D4009, D4200, D4201)
ODI
Diversity & Inclusion Dnode (D4207)
OHR
All Human Resource Dnodes (D4700, D4710, D4720, D4730, D4750, D4780)
OIA
All International Affairs Dnodes (D4232, D4235)
Outreach & Engagement
All Outreach & Engagement Dnodes (D5900, D5910)
Research
All Research Dnodes
Wexner
All Wexner Center Dnodes
ADMIN PSSC-Govt Affairs BF
All Govt. Affars
ADMIN PSSC-Board of Trustees
All Board of Trustees
ADMIN PSSC-Ofc of the President
All office of the President
ADMIN PSSC-Legal Affairs
All Legal Affairs
ADMIN PSSC-Univ Advancement UA
All University Advancement
ADMIN PSSC-Business and Finance
All Business & Finance
ADMIN PSSC-SL Advancement SL
All SL Advancement Operations
ADMIN PSSC-SL Tech Services
All Tech Services
ADMIN PSSC -SL FML
All Facilities, Management, And Logistics
ADMIN PSSC-SL Dining Services
All Dining Services and Regional Dining
ADMIN PSSC-SL Res Life & Housing
All Housing, Regional Housing, and Residence Life
ADMIN PSSC-SL Ohio Union
All Ohio Union, Student Activities
ADMIN PSSC-SL Rec Sports
All Rec Sports
ADMIN PSSC-SL Health & Wellness
Student Health Services, Student Wellness, Counseling & Consultation Services
ADMIN PSSC-SL Admin Support
Budget & Planning, Fiscal Support Svcs, CFO, SL Admin, CFTSOSL, Strategic Communications, and BuckID
ADMIN PSSC-SL Student Services
Student Health Insurance, Student Advocacy, Student Conduct, MCC, Off Campus, carreer Counseling, Buckeye Careers, Disability Services

17. Questions?

18. Thank You!