1. Body Worn Camera (BWC) Implementation
Presented by Josh Jones & Christina Kuo
June 13, 2016
City Council
Item 10

2. Background
Body worn cameras capture audio and video evidence of incidents involving police personnel interacting with citizens/suspects.
This evidence is crucial when responding to complaints and can reduce exposure to litigation from false complaints and/or frivolous lawsuits, thus mitigating costs and risk to the City.
Recording of critical incidents also provides more accurate review and analysis for improved training for Department personnel and improved service to the community. 
Recordings may also capture important evidence related to criminal activity in support of prosecution.  

3. RFP Process
The Request for Proposals (RFP) for the Body Worn Camera System was released on February 4, 2016.
The responses were scored and ranked as follows:
Rank
Company
Name
Location
Total Score
(100 max) 1
TASER International
Scottsdale, AZ 74 2
VieVu
Seattle, WA 71 3
Enforcement Video
Allen, TX 69 4
ViON
Herndon, VA 67 5
Digital Ally
Lenexa, KS 57 6
Wolfcom
Hollywood, CA 56

4. Evaluation Criteria A. Functional Specifications and Capabilities
30 Points B.
Technology Infrastructure Requirements
20 Points C.
Ability to Perform and References with Comparable Environmnents D.
Best Value / Cost Effectiveness E.
Local Pasadena Business
5 Points F.
Small / Micro-Business Preference Entitlement

5. Contract Summary BWC Contract Summary Fiscal Impact
Year 1 Costs  (Cameras, Accessories and Services)
Service, Maintenance and Support (Years 2 thru 5) 
Contingency Allowance (10%)    
$   337,291
$1,055,671
$   139,296 
Contract “Not To Exceed” Amount  
$1,532,258

6. Contract Cost Breakdown
Contract Amount (without 10% contingency)
$1,392,962
Camera Quantity
320
Cost Per Camera, Including Equipment, Accessories and Annual Service
$4,353
Monthly Cost Per Camera
$73

7. Staffing
Evidence suggests two additional employees are needed to maintain adequate controls of the body worn camera programs in agencies of similar size. Other needs, such as IT and legal review have not been factored into the full operating costs.
Staff recommends the addition of two new full-time positions, one Police Supervisor (Technical Services Section) to handle imperative tasks related to accountability, policy review, research and recommendations, and one Property and Evidence Technician (Digital Media Evidence Specialist) to handle the day-to-day video recording requests. 
Beginning in FY 2017, the annual cost for these two new positions is estimated at $190,782 and are included in the recommended FY 2017 operating budget.

8. Recommendation
Find that the proposed contract is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15061(b) (3); 
Authorize the Interim City Manager to enter into a five-year contract with TASER International, Inc. to furnish and deliver software, hardware, and services for a Body Worn Camera System in an amount not to exceed $1,532,258, which includes the base contract amount of $1,392,962 and a contingency of $139,296. Competitive bidding is not required pursuant to City Charter Section 1002(F), contracts for professional or unique services; and
Authorize the addition of two new full-time equivalent (FTE) positions to the Police Department’s FY 2016 Operating Budget, increasing the department total FTE count from to , and authorize staff to make necessary adjustments to the budget.

10. Best Value Detail Base Contract Total Score (20 Max) $ Score (12 Max)
1.0M-1.29M: 12
1.3M-1.59M: 10
1.6M-1.89M: 8
(12 Max)
Hosted Solution
(2 Max)
Existing Vendor
(3 Max)
Extra Value
TASER
$1,337,805 15 10 2 3
VIEVU
$1,306,000 14

11. Ability to Perform TASER VIEVU Los Angeles Police Department
1,000 cameras deployed initially
7,000 total expected
Oakland Police Department
150 cameras deployed initially
850 to date
1,000 total expected
San Diego Police Department
1,144 total expected
Phoenix Police Department
56 cameras deployed initially
200 to date
1,400 total expected
Fresno Police Department
100 cameras deployed initially
400 total expected
Charleston Police Department
140 cameras deployed initially
N/A
RFP required only three references
Alameda County Sheriff's Office
117 cameras deployed initially
400 to date
700 total expected

12. Top 2 Vendor Price Comparison
Base Contract
Contract w/contingency
Camera Qty
TASER
$1,392,962
$1,532,258
320
VIEVU
$1,306,000
300
Cost Difference
$86,962
$226,258 -
Percent Difference 6%
15% 7%