1. Documentation (XFEL Naming convention, uploading…)
Test PIM implementation - 18/11/2016 – Christelle Cloué

2. XFEL Cryomodule Documentation and configuration
For XFEL, it was mandatory for traceability to gather, record, process and archive the complete configuration and fabrication information of each cryomodule.
The Acceptance Data Package (ADP) produced by ALSYOM/CEA for each cryomodule was uploaded on DESY EDMS (EDMS is the central information platform for the European XFEL).
The Manufacturing Bill Of Material (MBOM) contains all the fabrication parts handled during assembly. The cryomodule MBOM contains roughly 500 lines.
The MBOM and the document tree are based on the workstation area organization.
The whole configuration of a cryomodule is recorded in the Bill of Material (BOM).
Test PIM implementation - 18/11/2016

3. Naming conventions (XFEL Examples)
Type of file
(Excel file)
Content
Naming convention (examples)
Incoming inspection reports
Inspection of the parts when CEA
QR_IIR_CAV_FExxxxx_yymmdd
Assembly files
Record of the assembly steps
QR_AS_XMxx_CMAS_MSC_yymmdd
Configuration files
Record of the SN and the lot numbers
AR_Config_XMxx_STR_yymmdd
Test files
Files automatically recorded by test benches
Files filled by the operators
QR_F2_CAV_FExxxxx_yymmdd
QR_LC&RGA_CCCxxx_yymmdd
Check list
Controls performed after critical activities and at the end of operations carried out on a workstation
QR_XMxx_Visual inspection_yymmdd
Travelers
List of operations with the identification of the operators, the date of the operations, the approval by the quality control
Traveler_SA_XMxx
Outgoing inspection report
Inspection before the delivery of the cryomodule to DESY
QR_Checklist_XMxx_yymmdd
Files built in collaboration with the EDMS team (metadata)
Dedicated tool for uploading several files gathered in a folder
Test PIM implementation - 18/11/2016

4. Configuration report (1/2)
Configuration report used to build the BOM (Bill of Material) of each cryomodule
Data needed for processing the file on EDMS
Cavity string MBOM, parts foreseen to be assembled in the cavity string in clean room (work station SA)
Record of the serial and lot numbers, filled at the end of the cavity string assembly
Test PIM implementation - 18/11/2016

5. Configuration report (2/2)
Metadata for the file processing on EDMS
File linked to all the individual physical parts (bright yellow) listed in the process data.
Use of a dedicated script (in this case CEA Assembly) to upload the file and create the BOM and the links.
Test PIM implementation - 18/11/2016

6. Naming convention for PDF FilES (XFEL)
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Naming convention for PDF FilES (XFEL)
FP-ID_PP-SN_Team Folder_Title of Document.pdf
FP-ID : identification of the fabrication part
PP-SN: serial number of the physical part (the file uploaded is linked to this part)
Team folder : the folder in which the file is upoladed
Title document : naming convention for the file
 Dedicated tool for uploading several files gathered in a folder
Test PIM implementation - 18/11/2016

7. Other topics Content of the Acceptance Data Package
List of document and naming convention to establish
Documents required by ESS for each cryomodule (part of the documents produced during the manufacturing of the components, part of the documents produced )
Serie cavity data management between LASA, STFC, ESS and CEA
Data exchange : test reports, quality control reports
Non conformity management (Fast loop)
Request tracker used by XFEL during cavity production for non conformity handling.
( RT to track and manage customer requests, internal project tasks, and workflows of all sorts. With custom ticket lifecycles, seamless integration, configurable automation, and detailed permissions and roles)
Non conformity management (normal process)
Documents to be uploaded on CHESS (templates, review and approval workflow)
Test PIM implementation - 18/11/2016