1. SPMS Registration Module
Ivan Andrian
Sincrotrone Trieste S.C.p.A.
JACoW Team Meeting
Knoxville, TN
9 October 2007

2. Agenda EPAC'08 Road-map (deadlines, major registration requirements)
Registration Development model
What have been done already
What has to be done
How this has been done (technically)
How to integrate the registration patches with the mainstream SPMS
JACoW TM 07-2 Knoxville - Ivan Andrian
MMVII.X.X

3. EPAC'08 (reg.) Roadmap
14 Nov. – Opening of the Ind. Exhibit registration
12 Dec. – Opening of the delegate registration
New Reg. Module as development of the present 1
no time to start it from scratch (first idea)
tests done with PHP partially successful – possible future development? AJAX/webservices?
JACoW TM 07-2 Knoxville - Ivan Andrian
MMVII.X.X

4. SPMS Reg. module Roadmap
September 2007: alpha-version
October 2007: beta-version
Mid November 2007: production version 1.0
ready for EPAC'08 Industrial Exhibition Registration
probably not at full for delegate registration
JACoW TM 07-2 Knoxville - Ivan Andrian
MMVII.X.X

5. EPAC'08 requirements Better Visa handling
Check-in (registrants that presents to the booth)
Dedicated line for Reimbursements (w/ reports)
Differentiate methods of payments (Industrial)
Generation of the floor plans/booths
JACoW TM 07-2 Knoxville - Ivan Andrian
MMVII.X.X

6. EPAC'08 requirements – 2 Search Engine
Explicit logical operators (AND / OR / NOT)
e.g. Arrives on 23 June AND not comes to the reception
CSV export of search results
Also based on registration time
e.g. “Who registered paying by Credit Card in the period 1 Oct – 5 Oct?”
JACoW TM 07-2 Knoxville - Ivan Andrian
MMVII.X.X

7. EPAC'08 requirements – 3 Hotel Handling Module (HHM)
Handle hotel deposits
Possibly dedicated deadline
Rooming list management
Voucher creation (PDF) + ing
Hotel Management:
Hotels, Hotel Rooms, Room types , Hotel categories
Deposits (per room type, per hotel category)
Rooms free/occupied (graphically)
JACoW TM 07-2 Knoxville - Ivan Andrian
MMVII.X.X

8. EPAC'08 requirements – 4 Payments Payments reports:
by date (period) / by payment type / with person details
all the details for each payment type, by period
e.g.: 100EUR cash, of which 30€ for additional social dinner ticket, 70 for the fee
Cost of payment for every payment type (fixed - per operation - or percentage)
PayPay, Credit Card, Bank Transfer
JACoW TM 07-2 Knoxville - Ivan Andrian
MMVII.X.X

9. Reg. Development model Patches of patches now at version 6.10.2
Separate development
Alain Mauri & Ivan ELETTRA
JACoW TM 07-2 Knoxville - Ivan Andrian
MMVII.X.X

10. Already done User Interface (CSS, partial) Registration Form Wizard
Check-in
Search attendees for quick operations
Multiple person search (OR operator only)
Payment methods per registration page
Smarter search w/receipts
JACoW TM 07-2 Knoxville - Ivan Andrian
MMVII.X.X

11. Next steps HHM – Hotel Handling Module Administration already started
Export to CSV
Links between reg. pages (Exh. sponsoring delegates)
Generation of the floor plans/booths
Further steps:
more better and reports
dual currency
JACoW TM 07-2 Knoxville - Ivan Andrian
MMVII.X.X

12. HHM Hotel categories Hotels Hotel Rooms
One bed, Two-beds, Two-beds plus, Suite
Room types
(AKA "services", like single room, double with single use, double, triple, suite, etc.)
Deposits (per room type, per hotel category)
JACoW TM 07-2 Knoxville - Ivan Andrian
MMVII.X.X

13. HHM – 2 Hotels Prefs Rooming List Categories
JACoW TM 07-2 Knoxville - Ivan Andrian
MMVII.X.X

14. How to integrate w/ SPMS
Patch on Patch agreement
Current code freeze status
When gamma status reached:
Registration Module patches sent to Matt
Testing
Alpha: developers
Beta: developers, EPAC08 PCO & Reg. manager
Gamma: Matt etc.
JACoW TM 07-2 Knoxville - Ivan Andrian
MMVII.X.X

15. Conclusions Towards a better Registration Experience EPAC08 as testbed
PAC09 for dual currency etc.
Distributed development effort
JACoW TM 07-2 Knoxville - Ivan Andrian
MMVII.X.X