1. System Analysis of the URI Hurricane Preparedness Plan
Rebecca Harlow

2. The Project:
What is the current University of Rhode Island Hurricane Preparedness Plan?
How can it be made better?

3. 48 Hours Notice? What kind of warning would it take to make you leave?
When would you leave?

4. System Study Interviewed: J. Kevin Culley Major Stephen Baker
Director Safety and Risk
Major Stephen Baker
Head of URI Police
Richard P. Horwitz
Coordinator, RIDART(Disaster Animal Response Team)
Lt. James Horoho
Uniformed Executive Assistant to the Chief of Police
Oversees all EMA day-to-day operations
Nancy O. Dodge
Town Manager of Block Island

5. Current Plan of Action Timeline 48 Hours 36 Hours 24 Hours 12 Hours
Facilitate Outflow
Of Students
Prepare for
Evacuation
Police at Key
Intersections
Facilitate Inflow
Of Evacuees
Meet to discuss
Plan of Action
Decide to use
Emergency Alert
Issue Emergency
Alert
HRL Directors
Run Tallies
Get Tallies of
Remaining Stu
Gas Up Cars
Decide message
Emergency Alert
Post Plan
To Website
Support Staff
On 12h on/off
Inform Remaining
To go to Dorms
Bunker into to
Safe zones
Weather Report
Move Cars to
High Ground
Set up Call
Center
Develop Shelter
Contingencies
Equip Dorms
w/generators
Test Generators
Notify Key
Personnel
Develop Food
Contingencies
Man Set up of
Ryan Center
Test Emergency
Equipment
Meet With
Key Personnel
Man Set up
Power Village
Continue to Man
Shelter
Meet to discuss
Shelter situation
Distribute Food
Move Food to
Shelters
48 Hours
36 Hours
24 Hours
12 Hours
6 Hours
Storm Hits
Timeline

6. Data Flow Diagram of URI's Disaster Plan
Weather Report
Initialize Plan 1
Request for Contact Information
Storm Details
URI Emergency Personnel
Contact Info
Contact Info
Look up Instructions
Retrieve Instructions D1
Emergency Personnel Database
Preliminary Preparations 2
Directions
Report of Preparation Status D2
Emergency Check Lists & Instructions

7. State & Federal Emergency Personnel
Notification Details
Faculty &
Students
Request for Persons in Need of Assisted Care
Notification Process 3
Notification &
Instruction
Requested Info D3
Disability Service
Database
Evacuation
Info
Evacuation Instructions
Request for contact
information of subscribers
Facilitation of Evacuation 4
Road Closures
State & Federal Emergency Personnel
Important Info
Contact Information
Instructions D4
Emergency Alert System
Database 5

8. State & Federal Emergency Personnel
Guidelines for Shelters
Shelter Preparation 5
Shelter Info
Community at Large
Status of Storm
Shelter Administration 6
Storm Information
Supplies and Support Info
Information about Post
Disaster Recovery
Status of Help
On the Way

9. System Strengths Flexible Multi-Faceted Inclusive
Able to be communicated

10. Plan Administrator Weaknesses Only Resides J. Kevin Culley’s Computer
Not specific about who is involved in decision making process
Only vague about traffic/food preparations
Plan Administrator

11. The Great Escape You are in Ballentine Your phone rings
It tells you to get out
A storm is coming
What direction will you go?

12. System Analyst's Recommendation
Place plan on collaborative website like Google Docs
Make accessible to all in positions of disaster -related authority
Have each department add its own department specific plan

13. More Recommendations Plan a day of simulation
Devote a day to testing the ability to contact personnel in plan
Send a survey to students about what they would do in an evacuation

14. Questions? Hurricane ‘38 in Fall River Mass Hurricane Carol ‘54
Connecticut Shore