1. METU Academic Rules and Regulations for Undergraduate Education
Prof. Dr. Ali YILDIRIM
Vice President
September 27, 2016
nlı, Güzelyurt

2. METU EPE - English Proficiency Exam: 60 (70 for FLE)
TOEFL: 75 (86 for FLE)
IELTS: 6 (7 for FLE)

3. DURATION OF EDUCATION
Normal period of study: 4 years
Maximum: 7 years (exc. English Prep, and approved leaves)
Beyond seven years: Two exam rights, and 3-4 semester registration rights for students with 5 or fewer courses to graduate
16 weeks a semester, 7 weeks summer sch., make-up sessions for holidays

4. NEW PROGRAMS AND CHANGES
New program: Program  Academic Board  Senate  Higher Education Council
Changes in curriculum and courses (e.g., course title, content, prerequisites, category): Program  Academic Board

5. Compulsory and elective
COURSE TYPES
Compulsory and elective
Different categories for electives like departmental, technical, free
Credit value of a course  weekly theoretical hours plus half of weekly lab, practical, studio, etc. hours
MATH119 Calculus with Analytic Geometry (4-2) 5

6. PREREQUISITES AND COREQUISITES
Prerequisite: taken and passed with at least DD or S
Corequisite : taken together with a course
Programs may define additional conditions for taking a course

7. Additional load subject to advisor approval:
STUDENT COURSE LOAD
Normal Course Load  Programs specify number of credit courses for a semester.
Additional load subject to advisor approval:
CGPA of , 1 extra
CGPA of 2.50 or above, 2 extra
No change in load in the first semester
Minimum load  3 credit courses

8. ADJUSTMENT/COURSE TRANSFER
Drop-out, transfer or readmitted students  “adjustment” to current curriculum
Courses with DC, DD, FD, FF, NA, W, U repeated
Courses with CC or above or S require approval of Academic Board.

9. “NOT INCLUDED”
Courses not in curriculum can only be taken with NI status.
They count towards max. course load.
Max. two NI courses in a semester
Not included in GPA/CGPA calculations, but grades displayed on transcript

10. Students register in person by visiting advisors
COURSE REGISTRATION
Students register in person by visiting advisors
First semester courses not postponed
Course priority (unless overridden by advisor):
Courses that need to be repeated
Courses that need to have been taken before
All other courses

11. ADD-DROP PERIOD
Add-drop period  make changes in registration, confirmed by advisor
Students unregistered  petition to advisors  Prog. Coord.  Academic Board
Students unregistered  re-register in a future semester

12. WITHDRAWAL
After add-drop and within first 10 weeks
Advisor approval
Max. 1 course a semester, 6 total
No withdrawal of first two semester courses
No withdrawal for repeated, previously withdrawn, NI or non-credit courses
No withdrawal with minimum course load

13. ATTENDANCE
Mandatory
Instructor - sole authority for rules and implementation

14. COURSE SYLLABUS
Must be given to students in beginning of semester and be entered into the course syllabus system (
Include all responsibilities of students (readings, assignments, exams, etc.) and their contribution to letter grade
State clearly attendance and other requirements to take the final exam

15. EXAMS At least one midterm and one final exam
Midterm dates announced by RO in first four weeks
Final dates are announced by RO before the end of the semester
Exams may be given after hours/weekends
Instructors and proctors conduct exams
Make-ups given with the approval of coord.

16. GRADING (1)
Letter grades
Instructor - sole authority for rules and implementation
Inform students of their progress during the semester.
Confidentiality of grades

17. GRADING (2) L etter Grade P oints (Score intervals) S tatus AA 4,00 90-
l00
Passing BA
3,50 85 89 BB
3,00 80 84 CB
2,50 75 79 CC
2,00 70 74 DC
1,50 65 69 C
onditionally Passing DD
1,00 60 64 FD
0,50 50 59 F
ailing FF
0,00 49 NA *
Coefficients

18. NOT ATTENDING (NA) GRADE
NA given in following cases:
Attendance and other course requirements not met to take final exam
Not attending midterm & final exams
Important: Clearly define conditions for NA in course outline. Students with NA cannot take resit exams.

19. INCOMPLETE (I) GRADE
Given to students who could not complete requirements for a valid reason
Converted to letter grade within one week after grade submission deadline

20. GRADE CORRECTION
Submitted within one week after grade submission deadline
Requires approval of Program Coordinator and Head of Academic Board
After one week, corrections require Academic Board decision

21. GRADE DEFINITIONS
AA, BA, BB, CB, CC, S  passing
DC, DD  conditionally passing, not counted in adjustment
FF, FD, NA, U  failing grades, must repeat. May replace electives by others
DD or above  may repeat in 3 semesters
Last grade counts

22. STUDENT PERFORMANCE STATUS
GPA & CGPA at least 2.00, no failing grades that semester  Satisfactory
GPA & CGPA at least 2.00, one or more failing grades that semester  Sufficient
GPA or CGPA below 2.00  Unsatisfactory
S, U, EX, I – not counted in GPA or CGPA

23. PROBATION STATUS
CGPA below 2.00 for two consecutive semesters  Probation
No new courses or withdrawals
Repeat taken courses, priority given to courses with FF, FD, NA, U and courses taken in last 3 semesters with DC or DD
Minimum course load rule doesn’t apply.

24. COURSE EVALUATIONS
Student evaluate courses online at the end of the semester
Close and open-ended questions
Results announced to instructors in several weeks after the finals.
Instructor Comments on the Course
on course improvement and student evaluation
Faculty submit for every course taught in their first two years on Campus, optional for others

25. GRADUATION
Complete all courses in curriculum with at least DD or S
Have a CGPA of at least 2.00
At least half of credits taken from METU

26. Carried out by full time faculty members Duties of advisor:
ADVISORY
Carried out by full time faculty members
Duties of advisor:
Assisting the students in course selection
Approving the registered course list
Advising and guiding students in academic performance and career development

27. LEAVE OF ABSENCE
One or two semesters at a time for financial, family and education reasons
Petition to Advisor  Progr. Coord.  Academic Board
Application period - end of add-drops
No limit to total number of leaves

28. ETHICS CODE (Not in the directive…)
All students are required to obey our ethics code, which involves not resorting to cheating, deception and plagiarism.
Students should be informed (course syllabus, introductions) that they must obey METU ethics code during their studies.

29. DEALING WITH CHEATING (Not in the directive…)
Options when ethics codes are breached (cheating, plagiarism, deception, etc.):
Give “zero” for exam, project, assignment
Give “zero” for part or all of coursework
Give failing grade for course
Forward case to the discipline committee

30. RULES FOR EXAMS (Not in the directive…)
Instructors define and implement rules for exams. By default, following not allowed, unless instructor decides otherwise:
Using a cell-phone or a similar device
Using course materials or other resources
Communicating with others
Leaving exam room (e.g. for the restroom)
** Instructor must always be present in the exam.

31. STUDENT AFFAIRS INFORMATION SYSTEM (SAIS)
Login with username and password
Includes different programs for various purposes such as course registration/ approval, course student list, instructor evaluation results, etc.
METU Learning Management System - linked to SAIS.

32. Regulations and Calendar

33. STUDENT FOLLOW UP AND SUPPORT
Determine students with attendance, motivation and low performance problems
Talk to them in relation to their status and offer help
Inform program coordinator about these students to refer to advisors
Advisors assess their situation and may refer to Guidance Center

34. THANK YOU !