1. Year-at-a Glance Monthly Coaching Meeting
Add DC Name
Contact Information
and
Date Here
Be sure to have the school’s bring their current PBIS action plan to the meeting.

2. Suggested Agenda Welcome Back Year-at-a-Glance
Introductions
PBIS District updates
Training schedule for current school year
Year-at-a-Glance
Monthly planning
Data review
Implementation events/activities
Involving families and community members
Coaching meeting schedule for
Makes changes on the agenda based on individual district needs.

3. Welcome Back! Names of new schools trained
Names of new coaching facilitators
Introductions
Sharing backgrounds
PBIS district updates
PBIS district goals for (YIP Action Plan)
Summer trainings/activities/events
PBIS policy/procedure changes/modifications
What went well in
Share top two accomplishments from each school
Celebrate!

4. PBIS Year-at-a-Glance
Month-by-Month School-based Coaching Activities
Data review
PBIS team planning and activities
PBIS implementation
Family and community involvement
4 main areas covered on the year-at-a glance slides for PBIS teams to consider/address monthly during their PBIS team meetings.

5. September – October Data Review PBIS Planning Implementation
Family/Community
September
Previous year’s ODRs, ISS, OSS, attendance, ethnicity, academics, classroom
BoQ & TFI
Survey results of kick-off events
Monthly team meeting
(schedule developed in August)
Establish schedule for reporting
data to staff
Plan how to provide data to
T2/T3 intervention teams
Teach expectations & rules, rewards, discipline to staff &
students
Schedule reward events for year
Update Action Plan
Faculty/Staff Review
Expectations/Rules
Reward system
Discipline Process
Behavior forms
Lesson Plans
PBIS Student Review
Discipline procedures
Newsletter article to introduce PBIS to families and community
Flyers and/or presentations provided at PTS meetings to introduce PBIS
October
Previous month’s ODRs, ISS, OSS, attendance, ethnicity, academic,
classroom
Students with 1 or more referrals
Plan refresher based on data & reward event
Coordinate with T2 team
Review Mid-Year I PIC
Hold student reward event and provide staff rewards
Complete Mid-Year I PIC
Share PBIS data with staff & T2 team for 1+ referrals
Implement refresher
Newsletter article sharing school-wide data
‘Good News’ stories to media
Add/revise based on district policies/processes

6. November – December Data Review PBIS Planning Implementation
Family and Community
November
Previous month’s ODRs, ISS, OSS, attendance, ethnicity, academics, classroom
Custom reports by gender, grade-level, context, ESE, etc.
PIC I
Monthly team meeting
Develop strategies to address any areas of concern based on data review
New student/staff orientation
Family/student input survey
Update Action Plan
Implement strategies based on data
Implement new
student/staff orientation
Implement student/family survey
Share PBIS data with staff
Orient new families
Share school-wide data
Newsletter article
Reward event shared with media
December
Custom reports
Monthly team meeting
Plan motivator to keep staff
involved
Plan for re-teaching
expectations after winter
break
Share input student/family survey results
Implement staff motivator
Newsletter article sharing school-wide data
‘Good News’ stories to media

7. January – February Data Review PBIS Planning Implementation
Family and Community
January
Previous month’s ODRs, ISS, OSS, attendance, ethnicity, academics, classroom
Walk-Through
Custom reports by gender, grade-level, context, ESE
Monthly team meeting
Review plan for re-teaching developed in December
Plan strategies based on survey results in December
Update Action Plan
Reteach expectations/rules to students/staff
Share PBIS data with staff
Implement strategies based on survey results
Share school-wide data and survey results
Newsletter article reviewing school-wide expectations and rules
February
Custom reports
Plan for spring refresher and reward event
Review Mid-Year II PIC
Plan strategies based on custom reports
Hold reward event
Share PBIS data with staff
Implement refresher strategies
Complete Mid-Year II PIC
Newsletter article sharing school-wide data & reward event, standardized testing prep suggestions
‘Good News’ stories to media
Add/revise based on district procedures and policies

8. March - April Data Review PBS Planning Implementation
Family and Community
March
Previous month’s ODRs, ISS, OSS, attendance, academics, ethnicity, classroom
PIC II
Custom reports
Monthly team meeting
Plan strategies for Florida Standards testing
Plan reward event after standardized testing
Update Action Plan
Implement strategies for standardized testing
Share PBIS data with staff
Implement reward event
Share information with families on how to support students during testing.
Newsletter article sharing school-wide, successes, refresher information, etc.
April
Previous month’s ODRs, ISS, OSS, attendance, ethnicity, academics, classroom
Plan for year-end refresher based on data
Develop year-end surveys for staff, students and families
Plan for team membership changes for next year
Implement surveys
Implement refresher strategies
Solicit new team members for PBIS team
Newsletter article sharing school-wide data
‘Good News’ stories to media
Add/revise based on district policies and procedures

9. May -June Data Review PBS Planning Implementation Family and Community
Previous month’s ODRs, ISS, OSS, attendance, ethnicity, academics, classroom
Monthly team meeting
Begin planning goals/outcomes for next year
Plan for sharing survey results
Review BoQ and TFI
Update Action Plan
Model school application
Share PBIS data with staff
Share survey results with staff, students and families
Complete BoQ, TFI and
End-Year Outcome data
Newsletter article sharing school-wide data, events, successes, and survey results etc.
‘Good New’ stories to media
June
Previous month’s ODRs, ISS, OSS, attendance, ethnicity, academics, classroom
BoQ, TFI
Climate, Family, Student Surveys
Plan based on BoQ and TFI results
Full evaluation of PBIS for current year
Hold year-end reward event for students
Year-end rewards for staff
Pre-planning for next
school year
Newsletter article sharing school-wide data summary & goals for next year
TFI – Tiered Fidelity Inventory for Tiers 2 and 3 – TFI has replaced the BAT (Benchmarks for Advanced Tiers)

10. Updating the PBIS Action Plan
Review PBIS Action Plans
Evaluate progress towards full implementation
Identify items not completed last year
Brainstorm strategies for addressing those areas this year
Identify areas of focus for current school year
Have school’s take out their PBIS action plan to review and update. Allow time for teams to brainstorm and to share ideas.

11. Tier 1 PBIS Action Plan Example
Tier 1 Problem-solving action plan is available on the website.

12. Wrap-Up Planning for Upcoming Meetings
Current School Year Monthly Coaching Meetings
Determine/share schedule for regular coaching meetings
Put dates/times on District Calendar
Inform School Administrators
Determine meeting location(s)
Establish system for sending reminders
Determine method/format for informing DC about topics of interest or areas in need of support for upcoming meetings
Provide DC contact information
Get Coaching Point-of-Contact information for each school
Add additional items based on district needs, policies and procedures. Be sure to have this information completed prior to everyone leaving the meeting.

13. Contact Information and Resources
FLPBS MTSS Project
Phone: (813)
Fax: (813)
Website:
Facebook:
FLPBS on Twitter:
OSEP TA Center on PBIS
Website:
Association on PBS
Website: