1. AR Session: Using Adbase AR Tool, Cash Receipts and Bad Debt

2. AdBase AR
Used by Finance and Credit. Must be assigned to the “Run AdBaseAR” privilege for the AdBase AR Tool Function in the System Admin to use this utility.

3. Home Tab
Allows you to enter and view appointments, set planner dates, schedule appointments and events, and view the barometer.
Tasks Tab
Contact Persons Tab

4. Home Tab

5. Customer Info Tab
Allows you to view individual customers, add customers, enter credit limits, order limits……
Tasks Tab
Contact Persons Tab
Documents Tab
Contracts Tab
Add Info Tab
Changes Tab
Relationships Tab
Bad Debt Tab – Used to track the status of customer account write-offs and collections as well as aging on bad debt accounts.
Billing / Credit Info Tab
Misc. Tab

6. Customer Info Tab

7. Transactions Tab
Allows users to view all financial transactions within the system.
Filter Options
Transactions list
Search Transactions Options

8. Transactions Tab

9. Disputes Tab
Allows you to View Disputes, View Dispute Credit, Cancel Dispute, View History, View Customer Info, Reassign, Set Tier Manager, Print List and Print Dispute.
When a customer disputes an amount on an invoice, you can dispute the invoice in the AdBaseAR Transactions tab or in the Customer Transactions / Invoice Info tab in AdBooker, Customer Manager, Cash Receipts.

10. Disputes Tab

11. Advertisements Tab
Allows you to search for ad orders and perform specific tasks.
Search for ad Orders by Order Number, Order Run From/To, Sales Team, Company, and My Orders.
Advertisements List
Details

12. Advertisements Tab

13. Delays Tab
Allows you to search for ad orders and perform specific tasks.
Search for ad orders by Order Number, Order Run From/To.
Advanced Search – Find orders by My Orders, Sales Team, Credit Rep, Company
Action Options
Details
Launch AdBooker
View Customer Information
View Credit Information
Manual Approve
Approve Selected Queues
Print List

14. Delays Tab

15. 10 Applications can be opened from AdBase AR
10 Applications can be opened from AdBase AR. To open, select Tools on the toolbar and then select the application, or, click on the icon displayed across the top of all tabs.

16. Cash Receipts
AR Tool used to enter payments, credit and debit memos for invoices and accounts. Many functions are privileged based.
Apply payments automatically to oldest outstanding invoice first
Apply payments to specific invoices
Credit card payments – optional online credit card system.
Un-posted payments can be reopened, modified, deleted.
Open credits can be applied to the invoices.
Post payments
Batch Mode
Single Entry Mode

17. Cash Receipts

18. Invoice Generator

19. Finance Manager

20. Adjustment Manager

21. Write-Off Utility
Write-Off Utility - clears the system books for the end of the period.
Generates a credit memo, which is applied to the invoice and the invoice stops aging.
Credit charged to specific GL account (depends on how Credit/Debit rules are mapped in AdRater).
Bad debt Recovery – If money is recovered after write off, money is posted as a Recovery to customer’s account.

22. Dunning / Collection Tool

23. Lockbox

24. Direct Debit Tool

25. Standard Report

26. Customer Manager

27. Questions and Comments