1. Data Pipeline Town Hall May 26th, 2016
The goal of the webinar is to provide updates on the Data Pipeline and current and upcoming collections. These webinars also provide a forum for districts, BOCES, and Administrative Units to have questions answered about Data Pipeline.
We will begin the webinar shortly
Dial in number is
Data Pipeline support is

2. Webinar Etiquette
Mute Your Phone (*# Mutes and Un-mutes Individual Phones); many phones have a mute button on them.
If you receive a call and need to pick up, please disconnect from the webinar. Otherwise, all town hall participants hear your hold music!
We will hold the Q&A session at the end of the presentation:
Type it in the Chat Box for a response OR
Raise Your Hand:
A presenter will call your name
After your name is called, un-mute your phone and speak your question/comment
Please be respectful of others time; we may need to have a separate conversation later to best help you 2

3. Important Reminder Lists are generated from IdM groups
LEAs are responsible for maintaining the groups
Please be sure to update accounts for changes including no longer at your LEA, change of , names, adding phone numbers.
Thank you 3

4. Importance of Data Privacy
6/30/2018
Importance of Data Privacy
Federal and state laws govern data privacy, confidentiality and security and require CDE to collect data that may include personally identifiable information (PII).
Name, address, personal identifier
Other indirect identifiers (e.g., date or place of birth)
Information that, alone or in combination, is linked or linkable to a specific student that would allow a reasonable person in the school community, who does not have personal knowledge of the relevant circumstances, to identify the student with reasonable certainty. (§ 99.3) 4

5. How to Share Data Check local policies for restrictions
Use secure-file transfer protocols
Call CDE with questions about how to transmit PII securely
Do not send PII over or fax
Do not use PII in trainings
Do not share PII with unauthorized individuals
Do not share passwords
For more information 5

6. Today’s Agenda Open Collections in Data Pipeline
Town Hall Summer Calendar
Directory
Identity Management
READ Collection
Discipline
Student End of Year
Student October
Special Education End of Year
Student Biographical Data

7. Introductions 7

8. Open Collections in Data Pipeline8

9. Open Data Pipeline Collections
Year Round
Directory
School Code Changes (Closes June 30th)
RITS
EDIS
Periodic
School Discipline and Attendance (Closes 6/30/2016) 9

10. Open Data Pipeline Collections
6/30/2018
Open Data Pipeline Collections
Snapshots
Student End of Year
Teacher Student Data Link
READ
Special Education Discipline
Special Education End of Year
Coming Soon
SBD for CMAS Including PARCC (5/31/2016-6/9/2016)
SBD for ACT (6/13/2016-6/20/2016)
SBD for DLM (6/20/2016-6/27/2016) 10

11. Questions?
Phones will be unmuted for a moment and questions can be asked.
If you prefer type in your questions in the chat box. 11

12. Town Hall Summer Calendar12

13. Summer Calendar
Town Hall proposal - will hold the meeting every other week in the summer.
We will meet on -
June 2, 16 and 30
July 14, 28
August 11, 25 13

14. Questions?
Phones will be unmuted for a moment and questions can be asked.
If you prefer type in your questions in the chat box. 14

15. Directory 15

16. Directory
Thanks for all districts who submitted 4 day school week applications. This is moving through CDE and approval letters should start going out over the summer. 16

17. School Code Changes
Remember if you have a school code change please send submit them by June 30th.
Changes that need an electronic form submission:
Name Change
New School Code Request
Closing School
Grade Change
If a school is growing by a grade every year you would need to submit a grade change request form each year. 17

18. Questions?
Phones will be unmuted for a moment and questions can be asked.
If you prefer type in your questions in the chat box. 18

19. Identity Management 19

20. Identity Management Upgrade
CDE is extending the final cut over date to two weeks beyond the implementation and testing of the final release
Final release will address the following issues:
District – AU LAM user role assignment
Bulk load for disabling users
LEA’s can continue to use both the legacy system through that date
Final Cut-over date will be made public through direct to UM’s / LAM’s and DP Town Hall.
All users and roles continue to be migrated from 10g to 11g
Questions and Answer sessions continuing through May
No meeting next week as the new release is not ready
Don’t wait for the meeting, report any issues right away 20

21. Identity Management Upgrade
Meeting Information:
The URL: Conference Bridge
(No meeting on May 31st – Reminder will go out on Monday)
Questions or concerns about the rollout? 21

22. READ Collection 22

23. READ Defects/Tips/Hints
6/30/2018
READ Defects/Tips/Hints
Current Defects
The Edit Record screen is not validating SASIDS
Recently Corrected Issues
RD043 has new logic: Recommended Retention code must = 0 (no) or 1 (yes) if READ Status = 2 UNLESS READ Test = 13
FAQ document: Students assessed using an Alternative Pathway can have READ Plan 1 (yes) or 2 (NA) 0 (no) depending on if you have started a READ Plan or not for this student
2 READ - Whitney Westgaard -

24. READ Collection Key Dates Deadlines
April 1: READ collection opens
May 15: All districts create and submit beginning READ file to ensure correct file layout
June 16: Districts complete submission of READ files by close of business – all submissions are finalized and submissions will be locked
July 1: Districts resubmit with duplicates removed from file – the READ collection closes
July 27: Final SRD numbers and funding are ed to districts READ respondents and superintendents
Week of August 10: Anticipate distribution of READ funds to districts

25. 6/30/2018
READ Resources
READ resources can be found at:
Data collection timeline
Data Elements
File layout (no change)
Business Rules (updated 5/4/16)
Webinar trainings (recorded webinar from 3/31)
Additional resources – Frequently Asked Questions and Assessment Cut Scores
2 READ - Whitney Westgaard -

26. Questions? Contact Whitney Westgaard Contact Donna Bright
Phone:
IMPORTANT!
I will be out of the country starting Thursday, June 9th and will return Thursday, June 23nd. Please contact Donna Bright with any questions regarding the READ data collection.
Contact Donna Bright
Phone:

27. Questions?
Phones will be unmuted for a moment and questions can be asked.
If you prefer type in your questions in the chat box. 27

28. Discipline 28

29. DISCIPLINE (students with disabilities) Exempt Districts
Instructions went out to respondents with the DIS role for those districts who do not have any discipline events to report on students with disabilities for their district during the current reporting period. If you are district and uploaded a zero-filled file you will need to delete the file. Let us know if you have questions about this process.
29 Discipline students with disabilities — Kristi Gleason — 29

30. DISCIPLINE (students with disabilities) Exempt Districts
The following districts uploaded a zero-filled file and will need to delete it in the system and then report the exemption status. Let us know if you have questions about this process.
0550-NORTH CONEJOS RE-1J
0860-CUSTER COUNTY SCHOOL DISTRICT C-1
1050-ELLICOTT 22
1180-ROARING FORK RE-1
1490-BETHUNE R-5
2535-MANZANOLA 3J
2840-NORWOOD R-2J 30
30 Discipline students with disabilities — Kristi Gleason —

31. DISCIPLINE (students with disabilities) TIMELINE
DUE DATES
WHAT IS DUE
DISTRICT RESPONSIBILITY
ADMINISTRATIVE UNIT RESPONSIBILITY
Monday, May 9th, 2016
Date by which the following interchange files must be UPLOADED by districts
Discipline
Student Demographics
Student School Association
Date by which the following interchange files must be UPLOADED BY THE ADMINISTRATIVE UNIT
SPECIAL EDUCATION IEP CHILD
SPECIAL EDUCATION IEP PARTICIPATION
Thursday, June 2nd, 2016
NOTE:
Once the Administrative Unit respondent has created the Special Education Discipline Snapshot you will have access in COGNOS under Discipline to see snapshot validation errors relative to your district.
It is the district’s responsibility to make corrections TO the data in accordance with the timeline.
Date by which you must generate your first Special Education Discipline Snapshot in Data Pipeline.
31 Discipline students with disabilities — Kristi Gleason — 31

32. DISCIPLINE (students with disabilities) Contact Information
If you have ANY questions about the Discipline Interchange please feel free to contact us.  We are just a phone call away!
Kristi Gleason Collection Lead
Lindsey Heitman
Please include the following team members in your communications
In the subject line of the if you would please include the following information:
District Number (four digit code)
Administrative Unit Number (5 digit code)
Subject of the along with any business rules or name of a report if applicable.
In the body of the
Please include your phone number!
Thank you 32 32

33. Questions?
Phones will be unmuted for a moment and questions can be asked.
If you prefer type in your questions in the chat box. 33

34. School Discipline and Attendance (SDA)

35. Timeline Monday, May 9th – Collection Open
Friday, June 10th – Upload at least 1 file and update ‘No Reportable Incidents’ tab
Thursday, June 16th – All applicable files uploaded
Thursday, June 23rd – All applicable files are error free
Thursday, June 30th – All files are finalized
Bold – required
Italicized – goals
School Discipline and Attendance — Annette Severson—

36. Current Status Approval functionality is working
Only need to click ‘Submit to CDE’ for the Attendance file once all files are uploaded, error free and validated
Annette Severson is out of the office without access to or voic . In her absence, you may contact Kristi Gleason
Include District code and indicate ‘SDA’ question for her to best assist you
SDA – Annette Severson –

37. Resources Additional Resources – more added this week!
Additional Resources – more added this week!
FAQ document updated
Business Rules Additional Guidance – provides assistance for every business rule by each file. Please refer to this guidance if you have a question on any business rule prior to contacting Kristi Gleason.
More Additional Resources (Summary of Updates, Process Document, Determining Most Serious, Calculating Attendance for Online Schools, Timeline)
General Information too! (layouts, business rules, templates, trainings)
SDA – Annette Severson –

38. Questions?
Phones will be unmuted for a moment and questions can be asked.
If you prefer type in your questions in the chat box.
School Discipline and Attendance — Annette Severson—

39. Student End of Year 39

40. 6/30/2018
End of Year Schedule
The snapshot is open and districts should be working to upload student interchange files and create snapshots
Errors on the interchange level? Please see for more information
Errors on the snapshot level? Please see for more information
Create an Initial Snapshot by Thursday, June 2nd
Student End of Year — Duncan Anderson —
40 Student End of Year — Duncan Anderson —

41. SE104 Errors One of the most common errors in End of Year is SE104
If a grade K-12 student was reported last year with Exit Type=00 in the last detail record, they must be reported this year with an Entry Type = 00, 02, 03, 11, 90 or 91, in the first detail record.
Students are recorded with a 00 Exit type if they left at the end of school or the three weeks prior to the end of school after successfully completing the year. Do not report students as transfers if they are planning the transfer next Fall
Students must have a record in the subsequent year if they leave with a 00. It can be a record with a entry date, 02 entry type, exit date and the appropriate exit type.
41 Student End of Year — Duncan Anderson —

42. Exception Requests
Load your exception files into your Student Syncplicity folder in my.syncplicity.com
Send an when the file has been uploaded.
An will be sent back once the exceptions have been loaded.
Please let me know if you need access to your districts Syncplicity folder or more instructions on how to use it.
42 Student End of Year — Duncan Anderson —

43. 6/30/2018
End of Year Changes
If you are new and would appreciate a more detailed walkthrough of the EOY process, please contact Duncan to schedule an introductory training.
— (303)
Student End of Year — Duncan Anderson —
43 Student End of Year — Duncan Anderson —

44. Questions?
Phones will be unmuted for a moment and questions can be asked.
If you prefer type in your questions in the chat box. 44

45. Student October 45

46. FAST Trainings/Webinars
Series of webinars this Summer and Fall:
Student October Count Resources Guide Webinars:
Tuesday June 14, 2016
Tuesday August 2, 2016
Tuesday August 23, 2016
At-Risk Resource Guide Webinars
Tuesday June 21, 2016
Tuesday August 9, 2016
Tuesday August 30, 2016
Duplicate Count Process Webinar:
Tuesday November 1, 2016
All Times are:
1:30 – 2:30 pm 46
46 Student October— Morgan Holmgren —

47. FAST Trainings/Webinars
Access the webinars from this link:
FAST is considering hosting in-person trainings covering the Pupil Count Resource guide and Audit documentation.
Fill out survey by Friday May 27, 2016
Contact FAST at:
47 Student October— Morgan Holmgren — 47

48. Questions?
Contact Morgan Holmgren with any questions.
Phones will be unmuted for a moment and questions can be asked.
If you prefer type in your questions in the chat box.
48 Student October— Morgan Holmgren —

49. Questions?
Phones will be unmuted for a moment and questions can be asked.
If you prefer type in your questions in the chat box. 49

50. Special Education End of Year50

51. Reporting Home Schooled Students
The IDEA’s child find obligations require AUs to locate, identify, and evaluate all children within their boundaries who may have a disability and are eligible for special education and related services under IDEA.  ECEA Rule 4.02(1)(a).  Child find is the responsibility of the AU in which the child attends public or private school or, if the child is not enrolled in school, the AU in which the child resides.  ECEA Rule 4.02(1)(a)(ii).  The ECEA rules expressly include in the child find requirement children who are being home schooled by their parents.  ECEA Rule 4.02(1)(a). 
If a child (including a child who has been home schooled) is determined to have a disability and is eligible for special education, an IEP shall be developed for the child.  ECEA Rule 4.02(6); 34 C.F.R (c)(2).  The initial provision of special education and related services to a child with a disability requires parental consent.  34 CFR (b). 51

52. Coding the Evaluation of a Home Schooled Student52

53. Special Education EOY - At a Glance
6/30/2018
May
May 2 - Snapshot available
July
July 7 - IEP Interchange errors resolved
July 7 - At least 1 snapshot created by this date
September
Sept. 7 – All exception requests submitted by this date
Sept. 12 – Interchange and Snapshot errors resolved
Sept : Report Review
October
Sept : Resolving duplicates
Sept Oct. 5: Report Review
October 6 - Final submission and signed reports due 53

54. Keep in Mind…. Errors SY107 and SY108
These edits will trigger when records that should be in the snapshot are simply missing from your snapshot
Remember there are other reasons a record may not pull into snapshot:
Record has error at the Interchange level
LASID and/or SASID are not matching between the Child and Participation Files
Record is missing from either the Child or Participation File
Records with PAI Codes of 23, 24, 31, 32 are excluded from Sped EOY
Records with Special Education or Part C Referral of 00
*So you may have these records on your files but the error will trigger if it’s not pulling into the snapshot 54

55. Error Viewing
Errors SY107, SY108, SY109 – to view error details be sure to choose second Excel option (Excel 2007 Format) when exporting to Excel. 55

56. Batch Maintenance – Very Important Screen
Always check Batch Maintenance in the Data Pipeline to ensure files have uploaded successfully.
Processed Indicator will say “YES”. If blank or “No”, file did not upload
Check Record Count, Error Count, and make sure submitted date and time look accurate. 56

57. Special Education EOY - Resources
6/30/2018
Special Education EOY - Resources
Data Pipeline Documentation Website Home – Snapshots – Special Education End-of-Year
Timeline
File Layout
Business Rules
Special Education EOY Training Slides 57

58. Contact Information
Special Education EOY contact information
Lindsey Heitman – (Main point of contact)
Kristi Gleason –
Orla Bolger –
*Please remember to include your AU #, Error code #, and phone number.
THANK YOU 58

59. Questions?
Phones will be unmuted for a moment and questions can be asked.
If you prefer type in your questions in the chat box. 59

60. Student Biographical Data60

61. Future SBD Dates SBD for CMAS (includes PARCC) SBD for ACT SBD for DLM
Tuesday, May 31st, 2016 to Thursday, June 9th, 2016
SBD for ACT
Monday, June 13th, 2016 to Monday, June 20th, 2016
SBD for DLM
Monday, June 20th, 2016 to Monday, June 27th, 2016
SBD for PSAT
Wednesday, July 6th, 2016 to Friday, July 15th, 2016
Collect invalidation information early – Planning to have districts submit invalidation info to CDE to avoid interruptions to planned leave
61 Melissa Mincic

62. SBD for PSAT Collect data for SBD now while easily remembered
CMAS/PARCC invalidations applied on ‘Student Participated’ field:
Not tested codes
If a student does not test and no code is reported, will default to ‘Absent’
Void codes
ONLY void scores or CDE reporting, won’t go back to College Board
62 Melissa Mincic

63. Assessment Unit ‘Trainings’ Website
6/30/2018
Assessment Unit ‘Trainings’ Website
‘Data Trainings’
SBD Manual
SBD Review Webinar (PPT)
SBD Review Webinar (Recording)
CDE’s Data Pipeline system is used for SBD reviews.
General information about the SBD collections can be found using the navigation menu on the main data pipeline webpage. The link to the main data pipeline webpage is provided at the top of this slide. Links for Assessment collection websites are under the Periodic Collections on the left side of the main page.
Melissa Mincic 63

64. Assessment Unit Data Pipeline Manual for SBD
Link to the Assessment Unit Data Pipeline Manual for SBD
Links to SBD webinar trainings
PPT slides:
Recording:
64 Melissa Mincic

65. Contact Information
Suggestions or Questions? Different members of the assessment data team are responsible for each SBD collection. If you have questions about a collection for a specific assessment, please contact the Assessment Unit staff member responsible for that collection. For general questions about SBDs, please contact Melissa Mincic or Jasmine Carey You can also call the general phone number for the Assessment Unit at , and Margo will direct you to the person who can best answer your question.
65 Melissa Mincic

66. Questions?
Phones will be unmuted for a moment and questions can be asked.
If you prefer type in your questions in the chat box. 66

67. Kindergarten School Readiness
mini-conferences 67

68. Kindergarten School Readiness
Mini-conferences will be held across the state
Topics Include:
School Readiness Overview and Program Requirements
GOLD: Using Data to Support Your Best Teaching Ever!
GOLD Foundations
Best Practices in Kindergarten
Purposeful Play: Supporting Academic Development
GOLD Kindergarten Entry Assessment Survey: Maximize Your Time!
Approaching Elementary School from a P-3 Perspective
Lunch and Learn: READ Act and School Readiness Connections
GOLD for Administrators
Daryl Trujillo

69. Kindergarten School Readiness
Dates and Locations:
June 16, CO Mountain College, Rifle, CO
June 21, Red Rocks Community College, Lakewood, CO
June 23, Aims Community College, Greeley, CO
June 27, Otero Junior College, La Junta, CO
June 29, Pike's Peak Community College (Rampart Range Campus, North), Colorado Springs, CO
Daryl Trujillo

70. Kindergarten School Readiness
Conferences at five regions around the state
To register and find more information:
Questions:
Contact Daryl Trujillo
Kindergarten Readiness Program Manager
Daryl Trujillo

71. Questions?
Phones will be unmuted for a moment and questions can be asked.
If you prefer type in your questions in the chat box. 71

72. Thanks for joining us today!
Next Town Hall:
Thursday, June 2nd, a.m.-10 a.m. 72