1. Workforce Innovation Fund Virtual Grantee Orientation
July 9 at 3pm EDT

2. Welcome to Workforce3 One!

3. Submitting Questions: Open Chat
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4. Practice
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5. How To Participate in a Poll

6. Access to Webinar Resources
Recordings and transcripts are available within 2 business days after the event.
Access to Webinar Resources

7. Today’s Presenters Gina King Wells Office of Workforce Investment
Maggie Ewell Office of Grants Management
Carlos Martin
Ariam Ferro
National Evaluation Coordinator Abt Associates, Inc.
Office of Grants Management

8. Overview: Workforce Innovation Fund Roles and Responsibilities
Agenda
Overview: Workforce Innovation Fund
Roles and Responsibilities
Grants Packaged
Administrative and Fiscal Requirements
Evaluation Plan Component
Next Steps

9. Purpose of the WIF
Deliver services more efficiently and achieve better outcomes for the dual customer
Support cross program cooperation and system reforms to deliver client-centered services
Develop education, employment, and training services in partnership with specific employers or industry sectors
Build knowledge about effective practices through rigorous evaluation and translating “lessons learned” into the formula funded programs

10. WIF funded three project types: Project A. New and Untested Ideas
Period of Performance
WIF funded three project types:
Project A. New and Untested Ideas
36 months for implementation and evaluation (June 2015)
Project B. Promising Ideas
40 month implementation + 12 months for evaluation (Oct 2016)
Project C. Adapting Proven Ideas

11. Awardees
26 grantees – 4 state workforce agencies; 21 LWIBs; and 1 Section 166 grantee
 12 – Project Type A ($1.4-3M)
1 state workforce agency; 9 LWIBs; 1 Section grantee
8 – Project Type B ($3-6M)
1 state workforce agency; 7 LWIBs
6 – Project Type C ($6-12M)
2 state workforce agencies; 4 LWIBs

12. Emerging Themes
Improving training outcomes by developing sector strategies and career pathways, especially to youth
Improving efficiency and efficacy of One-Stop service delivery through enhanced online resources and innovative, virtual service delivery
Reducing redundancies and improving participant outcomes by designing integrated management information systems and aligning policies and programs

13. Roles and Responsibilities
National Office Leads—Gina Wells, Sara Williams (grant management), Andrala Walker (TA), Savi Swick (evaluation)
coordinating TA, evaluation, and grants management
Coordination with FPOs
Establishing policy guidance
Concurrence on some modifications of statements of work

14. Roles and Responsibilities
Regional Office FPO
Primary contact
Responds to emergent requests and TA needs
Conducts monitoring and oversight
Grant modifications

15. Roles and Responsibilities
Contractor Support
National Evaluation Coordinator
Technical Assistance Coordinator

16. Roles and Responsibilities
Grant Officer
Grant modifications
Maintains official grant documents
Equipment prior approval

17. Grant Award Package Grant Award Letter
Grant Agreement - Notification of Award Obligation
Application for Federal Assistance SF-424
Administrative Costs
Solicitation
Part I - Statement of Work
Evaluation Improvement Plan
Part II - Budget Information – SF-424A
Part III - Assurances /Certifications
Part IV - Special Clauses and Conditions

18. Grant Award Letter Acknowledgements of Award Payment Management System
Information and forms on under Payment Information
ETA’s on-line Grantee Fiscal Reporting System – SF
Information to access system on under Financial Reporting
Passwords/PINs are sent separately after supplying the necessary information – Once you receive it please DO NOT LOSE IT!

19. Notification of Award Obligation
Project title
Grant awardees' identifying information
DOL identifying information (for the first grants)
Period of performance
Award amount
Regulations and cost principles
Signatures

20. Grantee’s original proposal
Statement of Work
Grantee’s original proposal
Includes Technical Proposal, Evaluation Plan, and required attachments
Evaluation Improvement Plan
Budget

21. Special Clauses and Conditions
Budget Line Item Flexibility
Indirect Cost Rate and Cost Allocation Plan
Transparency Information
Special Conditions
Federal Project Officer
Equipment
Program Income
Intellectual Property Rights
Evaluation
Reports—Quarterly Financial and Performance Reports

22. Redaction details are in your congratulatory letter
Redaction in Action
Redaction details are in your congratulatory letter
PII information is in your award package
Submit redacted technical proposals to
Deadline: July 16th

23. Our Expectations of You:
The New DOL Grantee
Our Expectations of You:
A program that is designed to focus on customer needs and to address those needs
A program that meets the requirements of Federal law and regulation
A program in compliance with Workforce Innovation Fund requirements, OMB Requirements and Generally Accepted Accounting Principles.
A high quality program that is backed up by a high quality proposal

24. What you can expect from us:
The New DOL Grantee
What you can expect from us:
Assistance with regulations & requirements
On site technical assistance & monitoring
Assistance with fiscal & programmatic issues

25. Uniform Administrative Requirements
29 CFR Part 97 - Governments
29 CFR Part 95 – for Institutions of Higher Education, Nonprofits, for-profits 25

26. Grant Management Requirements
Financial Administration
Program Income
Non-federal audits
Property Management and sub-awards
Equipment & supplies
Intellectual property
Procurement
Sub-grants
Reports and Records
After-the-Award requirements including closeout

27. Equipment
2 CFR 225: Equipment defined as nonexpendable tangible personal property having a useful life of more than one year and an acquisition cost of $5000 or more.
29 CFR 95.2(n)
29 CFR 97.32
YouthBuild Orientation June 14-15, 2011 27

28. Prior Approval for Equipment
Submit detailed description to Federal Project Officer
Requested in writing
Must be approved
Before costs are incurred
YouthBuild Orientation June 14-15, 2011 28

29. Quarterly financial reports
Federal Reporting
Quarterly financial reports
Basic ETA-9130
Quarterly performance and narrative reports
Separation of Formula and WIF funds and cost allocation

30. Open and free competition
Procurement
Procurement Requirements
Open and free competition
Procurement Regulations:
29 CFR or 95.44

31. Procurement of Evaluation Contractor
WIF grants required to have evaluation contractor
May or may not have named contractor in SOW
Must demonstrate compliance with procurement requirements at 29 CFR
Does not necessarily require RFP or bids

32. Intellectual Property
Government retains: license to use, reproduce and publish
Language to be included on products
All work developed under grant must be licensed Creative Commons Attribution 3.0
Notice of license affixed to work

33. Creative Commons 3.0 license
Allows subsequent users to copy, distribute, transmit and adapt the copyrighted work
Requires users to attribute the work in the manner specified by the Grantee.
Notice of the License shall be affixed to the copyrighted work
Also called CC BY

34. Products/Learning Materials
What counts as “work” or “new learning materials”?
Copyrightable works created by grant recipients, consortium members, subrecipients, and subcontractors
If grants funds are used to create a derivative work from an existing copyrighted work in developing materials for the grant, then the grant work must be licensed under Creative Commons 3.0

35. Federal Cost Principles
Set of government-wide rules
Now codified at 2 CFR
Cost principles
Define conditions for charging costs
Types of Allowable costs
Allowable
Unallowable
Allowable with conditions

36. Applicable WIA Regulations
20 CFR , Administrative Rules, Costs and Limitations
20 CFR , Prohibition on Real Property
20 CFR , Reporting Requirements
20 CFR , Oversight Roles and Responsibilities
20 CFR & , Resolution
20 CFR , Procedure to Impose Sanctions

37. It’s all very simple…
Written Policies and Sound Business
Practices
Followed Consistently Over Time
With Each Funding Stream Treated Equally
With All Costs Being Necessary and Reasonable
Would be done similarly by a Prudent Person
Ensuring Proportionate Share and Benefits Received

38. WIA definition of administrative costs 10% limit
Measured against grant award amount
Compliance measured at end of grant
HANDOUT

39. No restrictions on specific activities
Funding Restrictions
No restrictions on specific activities
Grant activities must benefit the grant

40. Monitoring Sub-Grantees
Incorporates 20 CFR
“Each recipient and sub-recipient must conduct regular oversight and monitoring of its WIA activities and those of its subrecipients and contractors in order to: (1) Determine that expenditures have been made against the cost categories and within the cost limitations specified in the Act and the regulations in this part; (2) Determine whether or not there is compliance with other provisions of the Act and the WIA regulations and other applicable laws and regulations; and (3) Provide technical assistance as necessary and appropriate.”

41. WIF Evaluation Goals
WIF goal was to “Emphasize building knowledge…through
rigorous evaluation and translating ‘lessons learned’.”
Meaning:
Each grantee will perform an own evaluation of its innovation.
The evaluation type must be appropriate to the innovation.
The evaluation design must be rigorous.
The evaluation must contribute to the same evidence base from which the innovation was designed.
The grantee must hire a third-party evaluator.
Abt, the national evaluation coordinator, will work with grantees’ evaluators to ensure consistent and high quality evaluations.

42. WIF Evaluation Types WIF funded three levels of projects:
Type A. New and Untested Ideas
Type B. Promising Ideas
Type C. Adapting Proven Ideas
Evaluation Plan Review Factors:
Factor 1. Appropriate Level of Rigor
Factor 2. Plan Details
Factor 3. Workforce Knowledge Contribution
Factor 4. Third-Party Evaluator or Evaluator Procurement

43. Evaluation Improvement Plans
Abt has created EIPs for each grantee based on the nature of the innovation, logic models, evaluation plan, and evaluation budgets proposed.
Some of the needed improvements are related to SGA requirements, and can be satisfied immediately (where applicable) with the following:
Factor 1: A statement of the commitment to change evaluation type.
Factor 3: A statement regarding the evidence base and expected contributions.
Factor 4: A statement regarding third-party evaluator procurement practices.
Other improvements relate to the details of the evaluation design. These can be satisfied as the third-party evaluators are procured and evaluation designs expanded in the early grant stages.

44. WIF Evaluation Next Steps
Individual calls with the NEC to discuss:
Overall evaluation process
Remaining SGA requirements, if any
Evaluation documents included in applications (logic model, evaluation plan, evaluation budget)
Evaluation Improvement Plans (EIPS) provided to each grantee and methods for implementing them
Third-Party Evaluator Procurement and Expected Early Deliverables
Schedule and Next Steps
The NEC will work with the third-party evaluators after they are procured. DOL will have a WIF TA Provider to communicate with grantees. The NEC will collaborate with the TA Provider regularly.

45. (Please CC your FPO on all correspondences)
WIF NEC Contact Information
For any questions before July 31, and to notify the NEC regarding successful third- party evaluator procurement:
(Please CC your FPO on all correspondences)
As evaluators are procured, they will join the NEC internal document and communications platforms.

46. Evaluation Timeline Grantees must:
Revise evaluation plans from applications to satisfy SGA requirements (July 31)
Procure third-party evaluators as soon as possible (before mid- September)
Grantees should include coordination with the NEC in the scopes of work for their third-party evaluators, and budget appropriately for the third-party evaluator
Have third-party evaluators submit fully detailed plans to the NEC (before mid-December)
The NEC will work with the third-party evaluators and the WIF TA Provider to communicate with grantees for the remainder of the grant (including evaluation-based extensions).

47. Next Steps July 9, 3pm EDT– Virtual Grantee Orientation
July 10-18–Individual Grantee Calls with National Evaluation Coordinator
July 31–Revised Evaluation Plans and SOWs due
July 31–Deadline for Evaluation Plan modifications
October 30-31– In-Person Grantee Orientation
with POC

48. Resources http://etareporting.workforce3one.org
Introduction to Financial Reporting:
Financial Management Principles:
Introduction to Grant Applications and Forms:
Introduction to Procurement Requirements:
9130 Financial Form and Instructions:
straightSF269grants.pdf

49. Please enter your questions into the Chat Room!
Question and Answer Period
(ADVANCE SLIDE)
Please enter your questions into the Chat Room!

50. Share Your Ideas with Your Peers!
You have the option to submit content for review by uploading the resource or providing a link to the resource.
Share your demand-driven strategic plans, models, innovations, resources, and ideas!

51. Access to Webinar Resources
Recordings and transcripts are available within 2 business days after the event.
Access to Webinar Resources

52. Stay Informed, Get Connected!

53. THANKS! www.workforce3one.org
For more information about the Workforce Investment System:
Visit
Call US2-JOBS
THANKS!