1. Account Codes Accounting Services Office FAR Meeting May 24, 2017
Cindy Schweers
Director of Accounting Services
Office of Financial Affairs (

2. Agenda Account Codes – Things to Remember What’s Available Now
What’s Coming
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3. Account Codes – Things to Remember
Confusion on when to use certain accounts – errors in transactional accounts used
When to use a 4XXXX versus using a 6XXXX
4XXXX – Revenue Codes
6XXXX – Expenditure Codes
Using Official Occasions
Requires a Business Expense Form even on IDT’s
Cannot be used with Tuition Designated funds (3105) (or state/federal funds)
Office of Financial Affairs
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4. Account Codes – Things to Remember
Issues with accounts through 85103
Real property capital accounts – land, buildings and infrastructure
Should only be used with a capital project ID, not a cost center
When a check is received for vehicle damage
Use for proceeds from insurance and damages instead of (purchase of vehicles)
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Accounting Services

5. Account Codes – Things to Remember
Which equipment account codes to use and when
Controlled Equipment: $500 - $4,999.99
use & 63163
Capital Equipment: $5,000 and above
Use 86110, 86115, 86120, 86201, 86202, & 86210
Office of Financial Affairs
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6. Account Codes – Why Important
Changes coming due to Rowdy Exchange
Accounts will not pull in automatically by selecting a Commodity Code
Creator will need to select appropriate Account Codes
Office of Financial Affairs
Accounting Services

7. What’s Available Now
Current information on Accounting Website – Tips & Tricks ( )
Account FYI – basic hints on account usage
Expense Codes for Transactional Use - M&O account listing
Combo Edits – Documents what system combination errors are and how to fix each specific error
Office of Financial Affairs
Accounting Services

8. What’s Coming Updates to the Chart of Accounts Quick Reference Guide
An expanded tool to guide account code usage
List will give account, description/title, examples, and where it is reported for monthly and Annual Financial Reports (AFR).
Example:
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9. Office of Financial Affairs
QUESTIONS
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10. Your partner for successful solutions
Thank you!
Your partner for successful solutions
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