1. Grant Writing Workshop
Komen New England
Grant Writing Workshop
2017

2. Agenda and Objectives Introductions Background Goal Our Process
Funding Priorities & Limits
Request for Applications
New Questions
Objectives
Grant Writing Tutorial
GeMS Updates
Komen New England

3. About Susan G. Komen® World’s largest breast cancer organization
Funded more than $920 million in research and provided more than $2 billion in funding to screening, education, treatment and psychosocial support programs
Komen New England

4. About Komen® New England
Komen New England serves Vermont, New Hampshire, Connecticut, Massachusetts, Rhode Island and Maine.
Komen New England has funded nearly $12 million in community breast health programs in CT, $9 million in Massachusetts, $8 million in New Hampshire and Vermont.
Komen New England has contributed more than $8 million to support breast cancer research.
Komen New England

5. Reduce the current number of breast cancer deaths by
Komen’s Bold Goal
Reduce the current number of breast cancer deaths by
50% in the U.S. by 2026.

6. Purpose of Komen Community Grants
Reduce Breast Cancer Deaths by… …increasing early detection …increasing access & utilization of quality care so that women stay in the continuum of care.

7. Application Process Independent Review of Applications Develop NEW RFA
Receive Applications
Basic Compliance Review
Independent Review of Applications
Board Approval of Slate
Award Grants / Execute Contracts
Komen New England

8. Important Dates ACTION DATE Grant application deadline November 29
Compliance Review
December 15
Grant applications reviewed by independent review panel
mid-December through February
Grant slate approved by Affiliate Board of Directors
Early March
Grantees notified
mid-March
Komen New England

9. Review Process Compliance review by Komen New England staff
Ensures applications adhere to RFA requirements
Review Panel
Is diverse, representing different cultures, racial/ethnic groups, geographic areas, professions and life experiences.
Includes independent expert and community reviewers
Meets to discuss the grant applications
Determines the slate of projects to present to the Board
Komen New England

10. RFA Funding Priorities
Patient Navigation
Abnormal Screening through to Treatment
Reducing Barriers to Care
For uninsured & underinsured women
Breast Cancer Education**
Komen New England

11. Educational Focus
Education for education’s sake VS. 1-on-1, Evidence-based, culturally-relevant education DESIGNED TO RESULT IN DOCUMENTED, AGE-APPROPRIATE BREAST CANCER ACTION.
Komen New England

12. Allowable Expenses Key Personnel / Salaries Consultants/ Sub-contracts
Supplies
Travel
Patient care
Other direct project expenses
Equipment, including software, not to exceed $5,000 total, essential to the breast health‐related project to be conducted
Indirect costs, not to exceed [25] percent of direct costs
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Komen New England

13. Funding Restrictions Research
Education regarding breast self-exams/use of breast models
Development of educational materials or resources that either duplicate existing Komen materials or for which there is not a demonstrated need
Education via mass media, health fairs and material distribution
NOTE! This is not an exhaustive list - that is found in the RFA. We have pointed out what are typically the items that applicants are most confused over.
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Komen New England

14. Educational Materials
We only fund programs that use educational messages and materials that are consistent with Komen messages
Be sure that your organization can agree to promote these messages: ww5.komen.org/BreastCancer/BreastSelfAwareness.html
Komen New England

15. Funding Limits – Direct & Indirect CombinedMA RI ME
$10,000 - $65,000
$10,000 - $50,000
$5,001 - $15,000
$5,001 - $15,000
Komen New England

16. Funding Limits – Direct & Indirect CombinedVT NH
$5,001 - $20,000
$5,001 - $20,000
Komen New England

17. Review Criteria IMPACT – [20%] STATEMENT OF NEED – [5%]
PROJECT DESIGN – [15%]
ORGANIZATION CAPACITY – [15%]
MONITORING AND EVALUATION – [15%]
ACCREDITATION AND SUSTAINABILITY– [15%]
COMMUNITY ENGAGEMENT – [15%]
Komen New England

18. Review Scoring Anchors
Score
Descriptor
Score Definition 7
Exceptional
Very strong with no weaknesses identified 6
Excellent
Very strong with a few minor weaknesses identified 5
Good
Strong with at least one moderate weakness identified 4
Satisfactory
Some strengths and several moderate weaknesses identified 3
Fair
A few strengths and at least one major weakness identified 2
Marginal
Very few strengths and a few major weaknesses identified 1
Poor
No strengths and several major weaknesses identified
Komen New England

19. Community Profile – Affiliate Target CommunitiesCT MA RI ME
By COUNTY
Fairfield
Hartford
Litchfield
New Haven
New London
By CITY
Boston
Springfield
Worcester
Entire State
Entire State
Aim for no more than six bullets per slide
Komen New England

20. Community Profile – Affiliate Target CommunitiesVT NH
By COUNTY
Addison County
By COUNTY
Hillsborough County
Strafford County
Aim for no more than six bullets per slide
Komen New England

21. Community Profile – Affiliate Target Communities
For more details about our Communities of Interest, please see the 2015 Community Profiles
Komen New England

22. Project Narrative Accreditation and Sustainability
Impact
Statement of Need
Project Design
Organization Capacity
Monitoring and Evaluation
Accreditation and Sustainability
Community Engagement
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Komen New England

23. Review Criteria Definitions
Impact
If your program is implemented as designed, how much will it really improve the breast health of the population you are serving?
How successful will the project be at increasing the percentage of people who enter, stay in or progress through the continuum of care?
To what extent has the applicant demonstrated that the project will have a substantial impact on the selected funding priority?
Komen New England

24. Review Criteria Definitions
Statement of Need
Does your project address the populations & corresponding needs specifically identified in the Community Profile & listed in the RFA?
How well has the applicant described the identified need and the population to be served, including race, ethnicity, economic status and breast cancer mortality statistics?
How closely does the project align with the funding priorities and target communities stated in the RFA?
Komen New England

25. Review Criteria Definitions
Project Design
How likely is it that proposed activities will be achieved within the scope of the project?
To what extent is the proposed project designed to meet the needs of specific communities including the cultural and societal beliefs, values and priorities of each community?
How well does the applicant incorporate an evidence-based intervention and/or a promising practice?
How well does the applicant explain the roles, responsibilities and qualifications of project partners? How well does the budget and budget justification explain the need associated with the project?
Komen New England

26. Review Criteria Definitions
Organizational Capacity
When the rubber hits the road, do you have the staff, resources & track-record to make the project work?
To what extent does the applicant’s staff have the expertise to effectively implement all aspects of the project?
How well has the applicant demonstrated evidence of success in delivering services to the target population described?
To what extent has the applicant demonstrated they have the equipment, resources, tools, space, etc., to implement all aspects of the project?
Komen New England

27. Review Criteria Definitions
Monitoring & Evaluation
Are you really measuring the things you need to measure to evaluate success?
To what extent will the documented evaluation plan be able to measure progress against the stated project goal and objectives, and the resulting outputs and outcomes?
To what extent are the applicant’s monitoring and evaluation (M&E) resources/ expertise likely to adequately evaluate project success?
Komen New England

28. New Sections: Accreditation & Sustainability
Qualifications of your program
Qualifications & Continuing Education of your navigators
How well supported is your program by your larger institution?
How might changes in current funding impact your program?
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Komen New England

29. New Sections: Community Engagement
When looking at the community which you actually serve, how well ensconced is your program & your navigators?
Not just looking for utilization rates, but qualitative measures, too.
What do you do to ensure trust & engagement?
What could be improved?
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Komen New England

30. Project Work Plan – No Goal.
No Goals need be listed
All actions should be focused on the Bold Goal.
Objectives in SMART format
Specific
Measurable
Achievable
Realistic
Time-Bound
Komen New England

31. Project Work Plan – Objective Examples
OBJECTIVE 1: By February 1, 2019, the patient navigator will have contacted 100% of all women with an abnormal screening result in Green County within three business days to schedule a follow-up appointment.
OBJECTIVE 2: By March 31, 2019, the project will provide 30 uninsured/underinsured Green County women free/reduced cost diagnostic procedures within 30 days of an abnormal screening.
Komen New England

32. Grant Policies & Procedures
Komen New England
Grant Policies & Procedures
2017

33. Important Grant Policies
The project must occur between April 1, 2018 to March 31, 2019
No expenses may be accrued against the grant until the contractual agreement is fully executed
The contracting process can take up to six weeks
Grant payments will be made in installments pending compliance with grant agreement and receipt of satisfactory progress reports
Grantee may request one no cost extension of no more than six months per grant
Komen New England

34. Eligibility Requirements
Individuals are not eligible to apply.
Non-profit organization with 501(c)3 status or a governmental organization with 170(c)(1) status serving residents of:
Fairfield, Hartford, Litchfield, New Haven, New London counties, CT
Boston, Worcester, Springfield, MA
Rhode Island
Maine
Eligibility Requirements must be met at time of application submission
Komen New England

35. Eligibility Requirements
Individuals are not eligible to apply.
Non-profit organization with 501(c)3 status or a governmental organization with 170(c)(1) status serving residents of:
Addison County, VT
Strafford, Hillsborough Counties, NH
Eligibility Requirements must be met at time of application submission
Komen New England

36. Submission Requirements
All proposals must be submitted online through GeMS: AffiliateGrants.Komen.org
Applications must be received on or before November 29, 2017 at 5 pm EST.
Submission is a two-step process
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Komen New England

37. Insurance Requirements
If awarded, a Certificate of Insurance (COI) is required
Grantee is required at minimum to hold:
Coverage Type
Minimum Limits
Commercial General Liability
$1,000,000 per occurrence
$2,000,000 in the aggregate
Workers’ compensation
$1,000,000
Excess/Umbrella
$5,000,000
Automobile Liability *
Medical Malpractice Coverage**
$3,000,000 in the aggregate
* If providing transportation services ** If providing direct medical services
Komen New England

38. Important Dates ACTION DATE Grantees notified mid-March
First check issued following execution of contract
Varies
Six-month progress report due, second payment issued after approval of six-month progress report
mid-November
Site visits
Fall 2018
Deadline to request a no-cost extension
March 1, 2019
Final report and return of any unspent funds due
July 2019
Komen New England

39. Project Work Plan – GeMS
Komen New England

40. Reporting on Objectives in GeMS
Komen New England

41. Appendix A: FY 18 Reporting Metrics
NEW METRICS! Take time to review the FY18 Reporting Metrics listed in the RFA
All grantees will report on demographics of those served
Each option in the service list on the Project Workplan page of the application will have a corresponding, customized page in the progress and final report.
Grantees will only report back on those services they select
Komen New England

42. Budget Pages Key Personnel/Salaries Consultants/Sub-contracts Supplies
Travel
Patient Care
Other
Indirect
Project Budget Summary
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Komen New England

43. Budget - Patient Care
This section includes all services for patient care
Komen New England

44. Budget – GeMS Project Budget Summary
Komen New England

45. Grant Writing Workshop
Grant Writing Tutorial
Grant Writing Workshop
2017

46. Supporting Documents
The following attachments are required at the time of submission per the RFA:
Attachment
GeMS Page
Letters of Support or Memoranda of Understanding
Project Profile
Resumes/ Job Descriptions
Key Personnel/ Salaries
Proof of Tax-Exempt Status
Project Budget Summary
Komen New England

47. Grant Writing Tutorial
Developing a Proposal
Writing an Abstract
Developing Objectives
Program Evaluation
Budgeting
Helpful Hints
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Komen New England

48. Planning the Proposal Read everything! RFA Community Profile
Consider the funding priorities carefully
Discuss ideas with decision-makers in your organization
Komen New England

49. Planning the Proposal (Cont.)
Explore opportunities for collaboration
Work across departments to develop your proposal– do not work in a silo
START EARLY
Allow time to craft an innovative application that is truly responsive to the identified needs in the community
Komen New England

50. Proposal Abstract First impressions are important
Brief statement of your “case” and a summary of your proposal
Be compelling & concise!
Do not exceed 1,000 characters (about 200 words)
Komen New England

51. Program Evaluation: Process
What happened
How it happened
How much
Where
To whom
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Komen New England

52. Program Evaluation: Impact
Changes in:
Behavior
Knowledge
Attitudes
Beliefs
Change among:
Individuals
Providers
Organizations
Communities
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Komen New England

53. Budget & Expenses
Projects become reality because the central idea is sold, not because the proposal is cheap!
Be realistic! Ask for what you need.
Justify expenses.
Do the costs follow with narrative project description?
Is an estimated expense calculation and an explanation about how the funds will be used and why they are necessary to achieve proposed objectives included?
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Komen New England

54. Helpful Hints Read the RFA carefully — follow ALL directions
Be innovative, realistic, specific
Write clearly, use active rather than passive voice
Avoid jargon or acronyms
Allow plenty of time
Komen New England

55. Follow the steps in the GeMS Manual EXACTLY as written
Applicant Support
Contact with questions:
Ryan Tollefson, Grants Manager
Use the GeMS Applicant Manual to guide you through all steps of the application process, from user registration to application submission
Follow the steps in the GeMS Manual EXACTLY as written
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Komen New England

56. Grantwriting Workshop
GeMS Updates
Grantwriting Workshop
2017

57. GeMS Enhancements Komen New England
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Komen New England

58. Enhanced Navigation
Komen New England

59. Enhanced Navigation
Komen New England

60. Application Snapshot
Komen New England

61. Questions?
or call for more information .
Komen New England