1. K-PREP PearsonAccess K-PREP Grades 3-8, 10 & 11
Kentucky Performance Rating for Educational Progress
PearsonAccess
K-PREP

2. Inventory Materials
Inventory materials as soon as possible upon receipt.
Keep original boxes.
Original boxes will be used to return test materials.
Request additional materials, if needed.
Check district and school overage before placing an additional order.
Specific ordering windows are listed in the DAC/BAC.
For any materials discrepancies follow the directions in the DAC/BAC.
Note: Do not exchange test materials between schools in or out of the district in lieu of ordering additional materials.
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3. Requesting Additional Materials
PearsonAccess
Online orders must be submitted and approved prior to 1:30 p.m. ET to be included in that day’s shipment.
Requests for additional test materials can be made through June 7.
Only one order per school, per grade can be processed in a single day.
Request additional return shipping materials for a school through June 15.
Orders should be collected from schools early enough in the day to allow the order to be submitted and then processed by Pearson staff before 1:30 p.m. ET.
This does not imply overnight shipping.
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4. NON-PARTICIPATION / EMERGENCY
Medical
Too fragile to test
Recent illness or accident
Undergoing chemotherapy
Cannot be filed based solely on a handicapping condition
Chronic condition with acute changes relative to the testing window is appropriate for filing a request
Homebound instruction is not a basis for filing a request
Extraordinary Circumstance
Used for situations that don’t fall under medical or emergency
Recent traumatic experience
Protective custody
Traveling out-of-state due to death of family member
Sole caregiver for parent
Medical Emergency
Can test with accommodations
Broken eye glasses
Recent surgery on writing hand
NON-PARTICIPATION / EMERGENCY
Attention should be paid to what the student needs in order to test and not what can be done/written to get a non-participation.
Homebound students can be on a different schedule and allowed breaks. Certain accommodations can be used without the student having an IEP. For example, a student who may not be able to comfortably sit up may have a scribe to complete the work.
Homebound students who are passing their courses should be able to be assessed.
Medical and Extraordinary Circumstance Non-participation forms are to be completed on paper and requested in SDRR.
Medical Emergency forms are to be completed on paper and kept on file in the district.
SDRR
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5. Return Shipping The following items should not be returned to Pearson:
DAC/BAC Manual for K-PREP
School Test Materials Security Checklist (keep a copy on file at the school and send the original to the DAC to keep on file for 12 months)
Test Administrator’s Manuals/Scripts
Unused School ID Header Sheets
Extra Paper Bands
Reference Sheets
Unused constitutes anything that is not to be scored.
Unused SRBs (must be securely destroyed)
Used Scratch Paper—lined or graph (must be securely destroyed)
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6. Voided SRBs Possible reasons:
incorrect pre-id information
damaged or soiled
original to be replaced
All voided SRBs should be destroyed by following the directions in the DAC/BAC Manual and TAMs.
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7. Return Shipping Header Sheet
Directions can be found in the DAC/BAC Manual.
District/school code will be pre-printed (#1 and #2). Schools must enter the number of documents and grade level (#3 and #4).
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8. Packing Scorable Materials
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9. Packing Nonscorable Materials
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10. UPS Pick Up Dates UPS is the carrier Scorable Nonscorable
7 calendar days after the five day testing window closes
Nonscorable
9 calendar days after the five day testing window closes
Please note: Contact UPS to arrange pickup of test materials after the last district window.
UPS Pick Up Dates
Scorable should be returned first, OR scorable and nonscorable can be returned together with the same UPS pickup.
Calendar days include holidays and weekends.
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11. Pearson Customer Service
Hours of Operation: 8:00 a.m. – 4:00 p.m. ET
Contact Number:
Address:
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12. BAC Responsibilities Receive Materials from DAC Work with DAC to:
Inventory Materials
Request Additional Materials from DAC
Distribute TAMs to proctors
Work with DAC to:
Train Staff on Administration Code and Inclusion of Special Populations Regulations
Create School Test Schedule
Complete rosters and submit Change Requests in SDRR, if applicable
Assign Materials
Distribute Test and Student Response Booklets – 1st Day of Testing
Assign Proctors for accommodations
Administer Tests
Report Test Irregularities to DAC
Pack and Return Materials to DAC
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13. Test Booklet Security Barcode
Each test booklet has an unique security barcode, located in the upper right corner of the back cover of the test booklet.
Using this barcode, Pearson assigns test booklets to specific districts/schools.
This provides an accurate means of tracking secure test booklets that are shipped to and returned from the school.
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14. Test Booklet Replacement
If a Test Booklet needs to be replaced for any reason, contact Pearson with
School name
Grade
Security barcode
Test booklet should not be returned, if damaged with bodily fluids.
Destroy according to local OSHA requirements.
Contact Pearson with above information.
Directions for handling the original damaged test booklet can be found in the DAC/BAC Manual.
When districts call, Pearson will provide direction on how to destroy the test booklet in a secure manner.
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15. Student Response Booklet
Correct pre-printed SRB
Use SRB as is.
Incorrect pre-printed SRB
Void the SRB.
Assign a new SRB following gridding instruction in the script portion of the TAM.
Enter correct information into IC.
No pre-printed SRB
Follow gridding instruction in the script portion of the TAM.
Voided SRBs should be returned to BACs and DACs for secure destruction. You should not receive a pre-printed SRB for Alternate K-PREP students. If you do receive an SRB for an Alternate K-PREP student, void and make corrections in IC.
Be sure to mark voided books in a clear manner as to avoid mishaps.
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16. Pre-printed Demographics
SSID
Pre-Printed Demographic Information
This is how the demographic information will look on the pre-printed Student Response Booklet.
Date of Birth
Gender
All information must be correct in IC to produce a correct pre-printed SRB.
District/ School Code
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17. Who Takes the K-PREP? Required to Test Not Required to Test
Students in grades 3-8 and 10-11, including those with disabilities
Students who are retained
Students who move within the state during testing
Students with a minor medical emergency
EL students in their first year are required to attempt mathematics (4 multiple choice).
EL students in their second year and later participate in all content areas.
Students in the Alternate K-PREP
Student’s skipped grade
Foreign Exchange students
Students enrolled at Job Corp centers
Students with medical or extraordinary circumstance non- participation requests
Students expelled without services
Directions for handling materials of students who move within the state during the testing windows are located in the manuals.
Students test based upon the grade enrolled in Infinite Campus on the first day of testing. If a student skips a grade, they are not assessed at the skipped grade.
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18. 2017 Testing Times And Items Chart
See handout for complete chart.
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19. K-PREP Scheduling
Testing is to be 5 consecutive instructional days during the last 14 instructional days of the district calendar.
The 5 days are to be done by school level (elementary, middle, high), not by separate grade levels.
Any day a regular test session is scheduled is considered one of the 5 testing days even if only one session is done on that day.
All students in a grade/school must take each part of the test at the same time.
Each part is to be given as a separate session with a break in between. Allow for breaks when developing schedule.
Breaks may be short (i.e., stand and stretch) or long (i.e. lunch) with appropriate monitoring.
Example: A school testing Reading Part A on Monday, Part B on Tuesday, and Part C on Wednesday has used 3 of the 5 allowable days.
If schedules change during the window, ensure that all teachers are made aware of the changes so as not to lead to an allegation.
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20. K-PREP Scheduling
Extended time is allowed only for students with IEPs, 504s or PSPs specifying extended time.
Make arrangements for extended time in a manner that allows other students to go back to instructional activities.
Extended time is limited to time and a half or double time. For example—if standard time is 30 minutes and a student is allowed time and a half, then after the student requests to use extended time, the student would be given an additional 15 minutes (half of the original 30 minutes).
At the end of the school day, students with regular and extended time need to have finished the same parts of the test.
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21. Make-up Schedule
Make-up sessions can be done during the 5- day window or during the 4 days after the window ends while test materials are prepared for shipping.
Schedule make-up sessions as soon as is reasonably possible after the missed test session.
Seating charts are required for make-up sessions.
If packing is not done until all make-ups are completed at the end of the nine (5 regular + 4 make-up days) total days, four days of the return shipping window have been used.
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22. Approved Resources List
2015 DAC Meetings
K-PREP Resources
Approved Resources List
DAC/BAC Manuals
TAMs / Scripts
KDE Website
Items/Times Chart
In addition to general information, the manuals contain forms, FAQs, Glossary, and the approved resources list.
The KDE website has the manuals, charts, forms, sample schedules, etc.
TAMs should be distributed to teachers allowing ample time to review before the first day of the testing window.
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23. Proctor Responsibilities
Receive Administration Code /Inclusion of Special Populations Training
Review TAM(s) Prior to Testing
Receive Test Schedule
Receive and Return Test Materials from BAC
Administer Tests
Complete Daily Seating Charts
Report Test Irregularities to BAC
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24. Classroom Materials/Walls
Materials used during direct instruction, containing content or strategies/processes should not be displayed on classroom surfaces including walls, workstations or clothing. Classroom materials shall not provide a testing advantage to any student.
Please cover or remove any instructional materials from walls, workstations, ceilings, etc. prior to test administration.
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25. Test Booklet Resources
No scratch paper
for ODW
Extended Response and Short-Answer Scoring Guides
grades 3-8
On-Demand Writing Scoring Criteria
grades 5, 6, 8, 10 & 11
On-Demand Pre-Writing Area
Scoring guides can be found at:
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26. Test Material Resources
Mathematics Reference Sheets
Writer’s Reference Sheets
Rulers
Calculators
Protractors or Angle Rulers (provided by the school)
Classroom supply of protractors/angle rulers in grades 4 and 7 should be on hand.
Remind teachers to distribute the additional resources for the appropriate test sessions according to directions in the TAMs.
Mathematics Reference Sheets
Writer’s Reference Sheets
Rulers
Calculators
Protractors or Angle Rulers (provided by the school)
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27. Rulers
Rulers are provided by Pearson and are included in the test materials shipment. These rulers must be used for testing.
The rulers may not be modified.
The rulers may be kept and used after testing is completed.
Grade 3 – ¼ inch and centimeter increments
Grades 4-6 – 1/8 and centimeter increments
Grades 7-8 – 1/16 and centimeter increments
Double check ruler increments to ensure that the appropriate rulers are distributed to the appropriate grades.
Protractors or Angle Rulers are to be available for grades 4 and 7. These are NOT provided by Pearson.
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28. Calculator Use Policy for State Testing (updated 2016)
Follow the KDE calculator policy.
The revised written policy is available on the KDE website and in manuals.
Release-Resources.aspx
The calculator policy is provided electronically with meeting materials and in all manuals.
Calculator policy was revised in 2016.
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29. Unapproved Resource Materials
Cell phones, Smart phones
Ink Pens
Highlighters
Electronic Devices
Items with Internet accessibility
Graphic Organizers
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30. Reminders for Teachers
Teachers should be strongly encouraged to follow TAM directions about entering the student’s name on test booklets.
Teachers should verify that each student receives his/her own test booklet and SRB for each testing session.
It is imperative that multiple students do not record answers in a single SRB.
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31. underline lightly in pencil use blank color overlays
Test Booklet
Students may:
underline lightly in pencil
use blank color overlays
use blank writing or graph paper, except for on-demand writing
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32. Student Response Booklet
Do not use
a pre-printed SRB with another student
mechanical or liquid pencils (only regular #2 pencils)
highlighters
ink pens
staples or glue
If a student uses one of the prohibited writing instruments, contact DAC or KDE for guidance on how to correct the situation.
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33. SRB Replacement Grid all information including name, room number, etc.
Transcribe answers into new SRB.
The new serial number from the front of the SRB may be annotated into SDRR, but it is not mandatory.
Securely destroy original SRB.
Same as with the Test Booklet, a Student Response Booklet soiled with bodily fluids should be destroyed using OSHA guidelines and not returned to Pearson.
SRBs soiled by bodily fluids should not be returned. Destroy the SRBs according to OSHA requirements.
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34. Mark the appropriate accommodation type.
Student Response Booklet
Mark the appropriate accommodation type.
The student response booklet and the test booklet are color-coded by grade.
There is one form of the test for 2017.
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35. Room Number
Bubble on the SRB indicating the room where each student takes the test.
Zeros need to be entered for any blank space for a room number.
If the room number is 9, the student will enter 0009.
If a classroom does not have a number assigned the school will need to assign one.
Letters can not be entered for a room number.
The key for the room location numbers needs to be maintained in the district.
Use the number where the student started. Do not change if the student finishes elsewhere. The room number where the student finishes should be recorded on the seating chart.
Collection of testing room location codes on each SRB allows security data analysis at the room level.
9= 0009
19= 0019
190= 0190
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36. Seating Charts
Seating charts are required for both individual and group testing. The room location must be recorded on the SRB.
A single chart can be used for multiple sessions; if seating arrangement and room location do not change, mark the date for each session.
Templates are available in TAMs and on the KDE website. A customized form may be created to reflect the room arrangement.
Printed or electronic seating charts should be maintained in the district for one year.
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37. Do not remove from SRB. KDE:OAA:DAS: jb&pp 1/31/2017
If student(s) refuse to sign, testing should move forward.
Do not remove from the Student Response Booklet, even if student does not sign.
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38. Collecting Secure Materials
The test administrator is responsible for collecting and verifying that all secure materials are accounted for after the testing session ends.
Test booklets and SRBs are to be counted or names matched for every student before anyone leaves the testing room to ensure that no materials are left unsecured.
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39. Reminders For Students
Review with students the Administration Code rules around use of electronic devices.
Social media of all types: Facebook, Twitter, Instagram, Snapchat, Vine, etc. and are not secure and can lead to disciplinary issues.
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