1. Explore & Focus Scheduling
For the Academic Year
UWSOM Registration & Scheduling |

2. Your Explore and Focus Year
Advanced Patient Care Clerkship – 4 weeks, 8 credits
Sub-Internship – 4 weeks, 8 credits
Emergency Medicine required clerkship – 4 weeks, 8 credits
Neurology or Neurosurgery required clerkship – 4 weeks, 8 credits
Five 4-week electives – 20 weeks, 40 credits
TOTAL: 36 weeks, 72 credits
16 weeks off
Keep in mind you'll also need time off for Step 2 study and residency interviews

3. E & F Scheduling Projected Timeline
August – September 2017
Submit the Required E & F Survey for Emergency Medicine and Neurology
October – December 2017
Phase 1 & 2 Appointments
December 2017 – Spring 2018
Phase 3 (no appointment necessary)

4. Overall E & F Scheduling Process
Pre-Appointment
Look over resources and investigate clerkships and electives that interest you
Think about when you need time off for Step study and residency interviews (typically 4 consecutive weeks for each)
Phase 1
Students will be assigned an appointment time in a random order
Schedule 1 sub-internship or 1 advanced patient care clerkship
Schedule two 4-week electives
Schedule no more than eight credits per quarter, to evenly distribute clerkships throughout the year for all students
Phase 2
Students will be assigned an appointment time in the reverse order of the Phase 1 appointments (the last will be first)
Schedule your other advanced patient care clerkship/sub-internship
Schedule the remaining three 4-week electives
Schedule no more than eight credits per quarter to evenly distribute clerkships throughout the year for all students
Phase 3
Rearrange clerkship schedule as necessary, always remaining at grad requirements

5. What if I need to Change my Phase 1 or Phase 2 Appointment Time?
If you have a time conflict, you may swap appointment times with another student or take an empty appointment slot of your choosing AFTER your originally assigned time. 
You must notify your scheduler of your plans
You may not move your appointment to earlier than your originally assigned time.
If you miss your appointment or if you're late, you can reschedule for the next empty appointment slot AFTER your assigned time.
You can also keep your assigned appointment time if you're late, but, to keep things as fair as possible, your appointment must end at the assigned time.

6. Scheduling Resources
Clinical Calendar (blogs.uw.edu/medevalu/files/2017/10/ Clinical- Schedule_ pdf): lists your graduation date and clerkship timeframes, and will list the dates of Capstone and Hooding 
E*Value Portal ( students/technology/e-value): lists the currently clerkship availability, your clerkship evaluations, your current clerkship schedule, and much more!
E*Value Guide (  lists tutorials for how to use E*Value (how to access your automatically updating schedule report/roster, look up availability, review clerkship evaluations, etc.)
Permission-Only List ( hBnXxenYpNxW5Ql0M2UBz-KLRBA4/edit#gid=0 ): lists the clerkships that require departmental approval before registering
Clerkship Blog ( lists the general clerkship information, clerkship admin contact information, and much more!
The Add/Drop Policy (Clerkship Add/Drop Policy) 

7. Pre-Appointment
Before scheduling your clerkships, it may be helpful to:
Review the clerkship options:  department/
Reach out to the career advisors to determine which clerkships would be beneficial for your career path:  students/student-affairs/career-advising
Determine if you need departmental permission:  hBnXxenYpNxW5Ql0M2UBz-KLRBA4/edit#gid=0
Review EValue Availability:  program/current-students/technology/e-value
The zeroes in EValue mean no availability while the positive integers mean that there's a spot available. Please disregard the question marks or bolded/un-bolded differentiation.
Please select multiple clerkship choices in case your first choice is unavailable – what's your back-up plan if the first version of your ideal schedule is not possible?

8. Phase 1 20 minute appointment with a scheduler Requirement:
Add one sub-internship or advanced patient care clerkship in your field of interest
Add two 4-week electives
Add only eight credits per quarter to evenly distribute clerkships through the year
If needed, rearrange required neurology and emergency medicine electives
Updating your schedule may be possible during future scheduling phases, depending on clerkship availability

9. Phase 2 20 minute appointment with a scheduler​ Requirement:
 Add one sub-internship or advanced patient care clerkship
Students may only have one sub-internship at this point (you can swap your advanced patient care clerkship for a sub-I after all students have scheduled at least one sub-I).
 Add three four-week electives or enough clerkships/electives to your schedule to reach graduation requirements. Once your Phase 2 schedules are set, any future schedule changes must ensure you remain at graduation requirements
Students should have at least one rotation in Spring 2018, Summer 2018, Autumn 2018, and Winter 2019
If needed, rearrange required neurology and emergency medicine electives 
Updating your schedule may be possible during future scheduling phases, depending on clerkship availability

10. Phase 3
Call, visit A300, or complete the online Clinical Registration Form to request changes to your schedule
Any changes you make must keep you at graduation requirements. For example, if you drop 8 credits of electives, you must replace these 8 credits elsewhere in your schedule or with a different course
Any changes made to your schedule must be made at least six weeks in advance of the start date, or require departmental permission or Dean approval (Dean approval can be used for late drops only)
Clerkships' permission-only statuses will continue into Phase 3

11. Expanded Students
Students that began the clinical curriculum prior to 3/27/2017 will generally be held to the E14 graduation requirements. 
Your Phase 1 & 2 will be similar to previous elective scheduling periods.
Phase 1: Students can add one elective in the first half of the academic year and one in the second half of the academic year
Phase 2: Students can add credits until they reach the graduation minimum
To be as fair as possible, Spring C 2018 scheduling will only be available during or after Phase 1 of the current scheduling cycle.
Please contact us if you have any questions about the graduation requirements that apply to you.

12. Contacts Registration & Scheduling Career Advising Curriculum
Career Advising
Felicia Tripp:
Linh Ngo:  
affairs/career-advising
Curriculum
Departments