1. ELECTRONIC DOCUMENT: LITHUANIAN EXAMPLE
Dr. Inga Petravičiūtė
Head of Information and Electronic Documents Division
Lithuanian Archives Department under the Government
of the Republic of Lithuania

2. Key components include:
LEGAL FRAMEWORK
An extensive regulatory framework has been put in place in Lithuania with regard to the use of eSignatures and eDocuments in public administrations.
Key components include:
Law on Electronic Signatures, 2000,which regulates the creation, verification and validity of electronic signatures, signature users’ rights and obligations, establishes the certification services and requirements for their providers, as well as the rights and functions of the institution of electronic signature supervision.
The Law on the Amendment of Article 19 of the Law on Public Administration No X-239, 2005, sets out the framework for the exchange of electronic documents between the state and municipal institutions and the public and the use of electronic signature.

3. LEGAL FRAMEWORK
It provides that the requests submitted by citizens through electronic means must be signed using an electronic signature, and replies from state institutions shall be signed with an advanced eSignature by the head of the Public Administration institution concerned, or a person authorized by him.
The exchange of electronic documents in the public sector has been supported by the electronic signature infrastructure.
With regard to the use of an eSignature, it has to be noted that the XAdES electronic signature format is required.
Electronic documents must be signed with secure electronic signature.

4. The Rules are obligatory for public administration institutions.
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SPECIAL LEGISLATION
The Rules of Management of Electronic Documents, issued by the Lithuanian Archives Department (No V-12 / 11th January 2006) establish the procedure for preparation, management, record, storage, and destruction of electronic documents, and functional requirements for the Management systems of electronic documents.
The Rules are obligatory for public administration institutions.
An “official electronic document” as established in the Rules – a document, prepared or received using information technology devices,
provided it bears a legally valid electronic signature and the document is recorded with the Management system of electronic documents.

5. Electronic document is comprised of
content
metadata
electronic signature
“Content” as established in the Rules – a part of electronic document, which presentes information in written, visual or another form, excluding metadata
“Metadata” as established in the Rules – a part of electronic record, which presentes structural contextual information about procedures of creation, registration, classification, access, preservation and disposition of electronic documents

6. Specification Requirements are based on open format standards
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The general framework with regards to electronic documents in eGovernment applications in Lithuania is specified in the Specification Requirements for Digitally Signed Electronic Document, issued by the Lithuanian Archives Department.
Specification establishes the main requirements for the digitally signed electronic documents created by public administration institutions, i.e. governmental and municipality institutions and other public organizations.
For non-governmental organizations, private legal and natural persons Specification Requirements are only recommendatory.
Regulations focus mostly on the use of advanced PKI signatures, especially in the context of the Lithuanian eGovernment Portal3.
Specification Requirements are based on open format standards

7. The Specification Requirements for electronic documents envisage:
the requirements as regards the contents of electronic documents
the requirements for the metadata of electronic documents
the requirements for the container of electronic document
the requirements as regards the use of eSignature of electronic documents

8. Logical structure of eDocument
Main record
Relationships
MIME types
Annexes
Attachments
Signed metadata
Signature(-s)
Metadata

9. Physical structure of eDocument (container)
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Physical structure of eDocument (container)
Container – zip file
Main record
Annexes
Attachments
Metadata
Signatures

10. Electronic documents must be signed with secure electronic signature composed in accordance to the XAdES standards and in compliance with the W3C Recommendation “XML-Signature Syntax and Processing”.
Schemes used for signing
XAdES-EPES
XAdES-T
XAdES-C
XAdES-X
XAdES-X-L
XAdES-A
Type of esignature - detached

11. Content files formats docx odt xlsx ods pptx ppsx odp pdf tif, tiff
jpg, jpeg, jfif
png

12. THANK YOU FOR ATTENTION !
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THANK YOU FOR ATTENTION !
QUESTIONS?