1. Tender Award, Cancellation and
Tender Modification
March 2005

2. Tender Dossier modification
Depending on the substance of the modification – whether there is also need to postpone the deadline for submission of offers
If not then the modifications should be sent to the known tenderers and published in OJ latest 11 days before the submission deadline (leaving 15 days also for translation)
Corrigendum to be formulated and necessary documents amended if applicable
Modifications should be approved by the ECD (until EDIS)

3. Cancellation of the Tender Procedure (4.3.10)
Contracting Authority can cancel when:
no qualitatively or financially worthwhile tender received
the economic or technical data of the project have been fundamentally changed
exceptional circumstances or force majeure render normal performance of the contract impossible
all technically compliant tenders exceed the financial resources available
there have been irregularities in the procedure

4. Cancellation of the Tender Procedure (4.3.10)
Tenderers must be notified (also about possible future tender)
Tenderers are not entitled to compensation
Cancellation Notice (A5) should be compiled and sent for publication to OJ

5. Tender Award (4.3.11) CA and EC approval of the Evaluation Report
Contract preparation – use of standard contract form (see Annex D 4)
CA sends notification to successful Tenderer – validity extends 60 days
Tenderer submits evidence to CA within 15 days
CA examines evidence
CA sends contract to Tenderer for signature
Tenderer countersigns within 30 days
CA publicises the award of the contract

6. Tender Award Notice (C9)
Content:
Publication reference
Publication date of the procurement notice
Lot number and lot title
Contract value
Date of award of the contract – different interpretations: notification, contract signature
Number of tenders received
Name and address of successful tenderer (consortium members)