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Using PowerPoint
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Using PowerPoint in a Speech
Use PowerPoint’s resources to go beyond traditional visual aids Use PowerPoint only when it will genuinely enhance your message Plan your use of PowerPoint carefully
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Slide A single frame in a PowerPoint presentation.
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Qin Dynasty B.C Qin Shi Huang © Foreign Language Press, 1986
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Presentation A PowerPoint file containing all the slides for a speech.
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PowerPoint Screen Elements
Menu bar Upper toolbar Lower toolbar Main part of screen
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PowerPoint Templates AutoContent Wizard Blank Presentation
Design Templates
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AutoContent Wizard Predetermined outlines and sample text
Seldom used outside business settings
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Blank Presentation No preset designs Maximum flexibility
Difficult for beginners
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Design Templates Preselected combination of colors, fonts, and graphics Avoid templates with distracting backgrounds
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Slide Layouts Use slide layouts to arrange items on your slides
More than 24 slide layout options available for Design Templates and Blank Presentation
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Elements of PowerPoint Slides
Text Photographs Clip Art Graphs Sounds Video
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Using Text Can be used by itself or with photographs, clip art, video, etc. Don’t put too much text on a single slide Make sure text is large enough to be read easily
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Using Photographs Ease of using photographs is a major benefit of PowerPoint Photographs can come from your personal collection or from the Internet Be sure to include copyright credit for downloaded photographs
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Clip Art Pictures and symbols that represent common objects, processes, and ideas.
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Clip Art
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Using Clip Art Use clip art sparingly
Use clip art only when necessary to communicate your ideas Make sure clip art is consistent with the tone and message of your speech
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Using Graphs Excellent for statistical trends and patterns
Can be downloaded from the Internet Can be created using PowerPoint graph program
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Using Sounds Can be played from a CD
Can be downloaded from the Internet Can be a personal recording Use only when essential to communicate your message
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Using Video Use video only when essential to communicate your message
Edit video so it is smoothly integrated into your speech Don’t allow video to overwhelm the rest of your speech Make sure your computer will run video properly
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Formatting Slides Color Fonts Space Animation
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Using Color Use a limited number of colors
Use one color for background, another for titles, and another for text Use colors consistently across slides Use light text against a dark background for computer projection
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Serif Font A type face with rounded edges on the letters.
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Sans-Serif Font A type face with straight edges on the letters.
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Using Fonts Choose fonts that are clear and easy to read
Avoid using ALL CAPS Don't use more than two fonts on a single slide
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Using Fonts Use fonts consistently across all slides
Put titles and major headings in 36- to 44-point type Put subheads and other text in 24- to 32-point type
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Using Space Don’t put too many items on a single slide
Arrange text, photographs, clip art, etc. to achieve a pleasing sense of visual balance
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Cesar Chavez 1927-1993 Grape Boycott United Farm Workers
Medal of Freedom
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Cesar Chavez 1927-1993 Grape Boycott United Farm Workers
Medal of Freedom
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Animation The way objects enter or exit a PowerPoint slide.
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Using Animation Use animation to help communicate your message
Avoid distracting animation effects Use a limited number of animation effects Use animation effects consistently from slide to slide
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Delivering Your Speech with PowerPoint
Recheck your slides Know slide show commands Practice your speech with PowerPoint
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Delivering Your Speech with PowerPoint
Display slides only while discussing them Check the room and equipment Develop a backup plan in case the equipment fails
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Copyright and PowerPoint
You must credit your sources and display the copyright symbol— © —when using copyrighted materials in a PowerPoint presentation.
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