1. Distinguished Clubs & AAR
District Convention 2017
Sue Cummins, Region 15 Assistant Advisor

2. What is a Distinguished Club?
An exceptional club as defined by Key Club International
Meets developed standards
Scoring is built into the MRF
Every entry into the MRF has the ability to raise a club’s score
Why is support important?

3. Scoring in the AAR At the bottom of the MRF is a tab, “Annual Report”.
This shows a club’s “score”
Maximum score possible is “190”.
Score for a Distinguished Club is at least 150; but less than 175

4. What is a Diamond Distinguished Club?
Only about 1% of the clubs in the world meet this criteria
It’s a higher score in the Annual Report; that of “175” or above.
It’s not that hard to do, assuming you look at the Annual Report criteria and plan a yearly course of action
Why is support important?

5. Why would you want to be a Distinguished Club?
It’s a worthy goal to attempt
It improves your club’s program and helps you to attract members and keep them motivated and excited

6. Make it Happen through Proper Planning
Go over the Annual Report tab in your MRF as soon as possible; and begin planning how to meet each criteria
Don’t let months go by and forget to meet the criteria for April and May
For example, before your May MRF, your club secretary should file your club elections report

7. Club Elections Report
There is a “button” on the Home Page of the CyberKey to do this assignment. (

8. Club Elections Report

9. Part 1: Club Information
Includes details about membership numbers, sponsorship, club administration, club membership, leadership development and Kiwanis family involvement

10. Category 1 – Membership
A growth in membership allows for up to 5 points
2 or more new members can get the total points

11. Category 2 – Sponsorship
It asks if your Kiwanis club provides appropriate assistance, on the “Task 1 page”
The first April tab also asks if you work with a Builders Club or K-Kids
Whatever you reply for both these carries over for the entire rest of the document
Remember to do at least 2 projects with the Builders Club or K-Kids

12. Category 3 – Club Administration
Club Meetings
Should hold at least 30 meetings
Should hold at least 1 meeting in the summer
Attendance by both advisors is important
Should hold 1 Board meeting a month
Average mtg. attendance should be at least 70% of membership – (4 points)
At least 1 meeting should be attended by the LTG – (can be electronic)
At least one “special” meeting should be held

13. Category 3 – Club Administration
Club Reports
Click on the Club Roster Directory tab at the bottom of the MRF to open this page which should be completed with non-senior names by no later than the May report

14. Category 3 – Club Administration
Club Reports (cont.)
You will not get credit for having done this task without changing the “No” to a “Yes” with the pull down tab on the MRF for the month in which you completed the task.
You should perform this task in either the April or May report.
It should also be redone in the fall, once you’ve added new members.
At that time, remove anyone you put into the document in the spring who doesn’t re-join the club

15. Category 3 – Club Administration
Dues Payment
It is suggested that you make at least 2 payments a year
1 in October/November and 1 in January
The information is automatically translated to the AAR document

16. Category 3 – Club Administration
Division Involvement
RTC – 1 point
Fall Rally – 1 point
Attend the Division Conclave – 1 point
Attend at least 1 Kiwanis DCM – 1 point
Attend several Key Club DCMs – 1 point
Participate in more than 1 division service project – 1 point
Participate in a Banquet, (club or division) – 1 point

17. Category 3 – Club Administration
Communications
Should publish at least 6 club newsletters each year – (minimum of 2 pages)
If you do not have a Club Editor, this is the responsibility of the Vice President(s)
They also want to know what other forms of communication you use – (worth 2 points)

18. Category 4 – Club Membership
Education & Development Programs
Should hold a “New Member Induction” after having received the membership mailing from Key Club International – 2 points
There is an official ceremony on the International website that can be used
Should hold a Member Orientation event in September or October – 2 points

19. Category 4 – Club Membership
Conferences
You should attend the Region Training Conference – 1 point
You should attend District Convention – 2 points
If you are lucky enough to attend ICON – 1 point
Having an advisor at the conventions/conferences is VERY important – 1 point each
If you have a candidate at the Division Conclave – 1 point
If you have a candidate at DCON or ICON – 1 point

20. Category 4 – Club Membership
Membership Activities
You should hold at least 2 club social events – 2 points
You should participate in at least 2 “Interclubs” – 2 points
Can be with other Key Clubs, with Kiwanis sponsor, with other clubs in the K-Family
Can be a meeting, a social activity or a service project
Need at least 4 members from each club to have it count – unless clubs are very small; (3 members)

21. Category 4 – Club Membership
Reporting “Interclub” activities
The codes for Interclubs are a pull-down menu

22. Category 5 – Leadership Development
Officer Training
Formal Training is “OTC” – 2 points
Advisor(s) at RTC/DCON/OTC – 1 point each
Officers at RTC/DCON/OTC (specific position workshops) – 2 points
Members at RTC/DCON/OTC workshops – 2 points

23. Category 5 – Leadership Development
Leadership Training & Development
Attended DCON/OTC/RTC
Held your own club training “retreat”
Went to Key Leader
Had candidates &/or positions filled at the district or international level – 1 point each

24. Category 6 – Kiwanis Family Involvement
Sponsoring Kiwanis Club Interaction
Kiwanis members, other than advisor attending Key Club meetings – 2 points
Key Clubbers attending Kiwanis meetings – (supposed to be every meeting – do at least once a month) – 2 points
Joint service projects with Kiwanis – 2 points

25. Category 6 – Kiwanis Family Involvement
Kiwanis Family Interaction
Do a project with another Kiwanis club – 2 points
Present at least 2 programs at a Builders Club or K-Kids event – 2 points
Do an Interclub with a Kiwanis club other than sponsor – 2 points
If you take 4 or more members to a Kiwanis DCM, or the Kiwanis Governor’s Visit or the Kiwanis LTG Installation - these count
Participate in an Interclub with another K-Family organization – 2 points

26. Part 2: Club Service Totals – Projects
The document totals up the number of listed activities over the course of the year in the Projects Section of each MRF – 23 points
Need about 100 service projects to get the full points (approximately 8 per month)
Plus, project types are important
Each month the Secretary lists the club
projects in a section of the MRF that looks
like this

27. Part 2: Club Service
Don’t forget to list “Officer Work” as a service activity each month
The service your leaders do to keep the club operating counts!
If you have members on the Division Leadership Team and they do work each month, that counts, too!

28. Part 2: Club Service Project Types Club level Division level Ongoing
Organized together with Kiwanis family
Completed with Kiwanis sponsor
Completed with Kiwanis family
Completed with outside organizations

29. Part 2: Club Service
The “x” marks are VERY important

30. Category 1 - Service Projects
Special Project Totals
District – PTP, Eliminate, Governor’s choice, Kiwanis Family House
Governor’s choice – Usually PTP, but can change each year
Major Emphasis – International - Anything to do with children
Specifically – March of Dimes, UNICEF, Children’s Miracle Network
Also includes: PTP, & any other project that focuses on children

31. Category 2 - Service Hours
This is a total of your service record – 16 points
List your service activities in order with the event that had the most service hours as your first project, down to the event with the least service hours at the bottom.

32. Category 2 - Service Hours
Sorting your service hours by using the directions found under the “Projects List” tab
This MUST be done in order for you to get “full” points for your service record!

33. Category 3 - Service Fund Raising
Doing fundraisers for causes is also important, as well as accurately reporting what you’ve done – 9 points

34. Category 3 - Service Fund Raising
Remember to record this information each month

35. Part 3: Scoring
You can check your progress each month by going to the rubric at the bottom of page 2 of the Annual Report tab
Green section is number of points possible
White section is the category
Gold section is YOUR SCORE for that category

36. Part 3: Scoring Figuring out the categories
They are clearly marked on the Annual Report document

37. Part 3: Scoring Finding your current AAR score
It’s in a box at the lower right corner of page 2

38. Part 3: Scoring
Scores in various categories “max-out”; and after that, even though you continue with a strong program, your AAR score will not continue to raise as quickly as it does at first.
If you want to be on track for a Distinguished Club Award, your first MRF, (April), score should probably be around “60-65”.
May will likely bring you up to about “90-100” and then it will become harder and harder to gain new points as the months progress.
Pay attention to the things you HAVEN’T done on the Annual Report pages and you should be able to reach your goal

39. Basics to Remember
Every MRF should be examined by the club president and an advisor before it’s sent off to the LTG – much more accurate
It’s a “living document” – meaning mistakes made one month can be fixed at a later date

40. Basics to Remember The MOST IMPORTANT thing to remember is:
that whether or not your club earns a Distinguished Award, doing the projects and activities recommended on the Annual Report pages of the MRF is really a way to improve your club by meeting standards set by KCI

41. ? ?
Questions?
Comments?
Concerns?
Go for it!

42. Acknowledgements
The CNH Key Club District would like to acknowledge the following individuals who have contributed to this presentation over the years.
Sue Cummins, Region 15 Assistant Advisor,