1. Welcome! The B-13 CAP Webinar will begin in a few moments.
Click on the link below to join the webinar:
You will be given the option to connect your audio by phone or computer.
No password is required for this webinar.
To join the webinar by phone only (US Toll):
Dial
Enter Webinar ID: Note: Phones are currently on mute
This presentation will be recorded and available for download at
To communicate with the presenters during the presentation, please use the “Q and A” feature.

2. B-13 (Secondary Transition)
CAPs and SLCAPs
Office of Special Education Monitoring and Technical Assistance Team September 30, 2015
2:00 PM

3. Agenda B-13 (Secondary Transition) overview Findings of Noncompliance
Corrective Action Plans
SLCAPs
Technical assistance
Questions? 3

4. B-13 (Secondary Transition) Overview

5. What is B-13?
B-13 is a State Performance Plan (SPP) indicator that addresses secondary transition
It measures the percent of youth aged 16 and above with an IEP with coordinated, measureable, annual goals and transition services, including course of study, that will reasonably enable the student to meet their postsecondary goals. 5

6. How is B-13 data collected?
Each spring all district serving students ages with an IEP participate in a B-13 data collect activity
In spring 2015, this activity was completed in CIMS by Transition Coordinators and Transition Coordinator Contacts
A random set of student records were reviewed against 10 questions on the B-13 checklist 6

7. Tell me more about the checklist
The checklist was updated in 2015 and includes 10 questions
Districts can access the checklist on the CIMS training site: 7

9. Findings of Noncompliance

10. How did OSE determine my district is noncompliant?
B-13 is a compliance indicator which means that 100% of student records must comply with all federal requirements
Districts were identified as noncompliant if any of the student records reviewed were missing a federal requirement (a “no” on the checklist)
Will want to talk about spot checks of 5th IEP here 10

11. How did OSE notify my district?
In the September 28th CIMS Workbook, 438 districts received a Letter of Findings notifying them of noncompliance related to B-13
These letters are available on your district’s Reports page in CIMS
The letter includes your district’s overall compliance rate and a summary of your district’s performance on each question on the checklist 11

14. Corrective Action Plans (CAPs)

15. What are districts required to do in response to a finding?
All districts with a finding of noncompliance must create, submit, and implement a Corrective Action Plan (CAP)
Through the CAP process districts must:
Identify a RAP Team
Create a CAP
Submit the CAP for review by OSE
Implement the CAP
Submit a Progress Report
Request CAP Closeout 15

16. OSE Technical Assistance
OSE has created guidance to help districts create their B-13 CAP
Visit cims.cenmi.org
Go to the B-13 page under the Compliance tab
Download “Guidance for Creating B-13 Corrective Action Plans (CAPs)” 16

18. Step 1: Identify Areas of Noncompliance
In the September 28th CIMS Workbook, 438 districts received a Letter of Findings notifying them of noncompliance related to B-13
These letters are available on your district’s Reports page in CIMS
Use the summary on page 3 of your letter to help create your CAP and focus your activities 18

19. Sample 1
This district must respond to noncompliance for questions 2 and 9 19

20. Sample 2
This district must respond to noncompliance for questions 2, 7, and 9 20

21. Step 2: Convene your RAP Team
Districts use a Review and Analysis Process (RAP) Team to analyze data, create a plan, and implement the plan over the next year
Suggested members include:
CIMS Coordinator
Administrators and teachers from general education and special education
Transition coordinators
Representatives from agencies likely to provide or pay for transition services
Service providers
Data specialists
Parents 21

22. Step 3: Complete the CAP Cover Page 22

23. Access the CAP
Task List
Compliance tab 23

24. Use the Forms Menu to navigate to each CAP task24

25. Enter your RAP Team 25

26. For now, skip the comment boxes26

27. Step 4: Address Questions 1-3 on the CAP Activity Page
If your district has noncompliance on questions 1, 2, and/or 3, your district must create a CAP Activity Page named: IEP Team Participants.
In CIMS, districts use the CAP Activity Page to describe the actions and activities a district will take to solve a specific problem. 27

28. Enter the CAP Activity Name
Enter “IEP Team Participants” for the CAP Activity Name 28

29. Summarize your root cause analysis
Summarize your district’s data analysis. 29

30. Describe what your district will do to correct the problem
Include two activities:
Update procedures
Conduct professional development 30

31. Update Procedures: Reference the OSE TA to describe the activity31

32. Provide PD: Reference the OSE TA to describe the activity32

33. Identify and describe your activities
After describing what your district must correct and the actions you’ll take to achieve correction, your CAP must provide details about which activities will be completed, by when, and by whom.
Remember: Your due date must come before 4/15/16. 33

34. Identify documentation
Identify the documentation you will provide as evidence that each activity was completed.
Documentation may be a document (such as a Word document or PowerPoint) or a link.
Your district will be required to provide all documentation identified here.
Sample documentation:
Agenda
Sign in sheet
PowerPoint
New procedures or policies 34

35. Identify how your district will monitor progress
Identify the documentation you will provide as evidence that each activity was completed.
Documentation may be a document (such as a Word document or PowerPoint) or a link.
Your district will be required to provide all documentation identified here.
Examples:
Monthly data pulls
Monthly record reviews 35

36. Step 5: Address Questions 4-10 on the CAP Activity Page
If your district has noncompliance on questions 4, 5, 6, 7, 8, 9, and/or 10, your district must create a CAP Activity Page named: IEP Development.
In CIMS, districts use the CAP Activity Page to describe the actions and activities a district will take to solve a specific problem. 36

37. Create a second CAP Activity Page
After saving your first activity page, the “ADD” button will then appear at the top of your screen
To create the second CAP Activity page, click on the “ADD” button to add a second CAP Activity page 37

38. Tip: Toggling Between Pages
To toggle between pages, select which page you’d like to view, and click, “Go.” 38

39. Enter the CAP Activity Name
Enter “IEP Development” for the CAP Activity Name 39

40. Summarize your root cause analysis
View the document “Data Analysis for B-13” on the CIMS training site for assistance. 40

41. Describe what your district will do to correct the problem
Include two activities:
Update procedures
Conduct professional development 41

42. Update Procedures: Reference the OSE TA to describe the activity42

43. Provide PD: Reference the OSE TA to describe the activity43

44. Identify and describe your activities
After describing what your district must correct and the actions you’ll take to achieve correction, your CAP must provide details about which activities will be completed, by when, and by whom.
Need more than two rows? Click, “Save,” and another line will populate. 44

45. Identify documentation
Identify the documentation you will provide as evidence that each activity was completed.
Documentation may be a document (such as a Word document or PowerPoint) or a link.
Your district will be required to provide all documentation identified here.
Sample documentation:
Agenda
Sign in sheet
PowerPoint
New procedures or policies 45

46. Identify how your district will monitor progress
Identify the documentation you will provide as evidence that each activity was completed.
Documentation may be a document (such as a Word document or PowerPoint) or a link.
Your district will be required to provide all documentation identified here.
Examples:
Monthly data pulls
Monthly record reviews 46

47. Step 5: Add Activity Pages
Your district may also choose to add additional CAP Activity Pages to your CAP, depending on the root cause of your noncompliance.
The OSE recommends adding additional CAP Activity Pages if you believe the actions described above will not address the systematic problem that lead to your district’s noncompliance. 47

48. Step 6: Review and submit your CAP
Once your CAP is complete, click, “Print Version” to review your complete CAP. 48

49. Step 6: Review and submit your CAP49

50. Key Due Dates November 12th – CAPs due
February 15th – Progress Report due
April 15th – Request CAP closeout 50

51. Questions?
For questions about how to complete the CAP process in CIMS:
Contact the CIMS Help Desk at or
For help writing your CAP:
Contact your ISD monitor. Not sure how to contact your ISD monitor? Visit the CIMS training site (cims.cenmi.org). From the home page, click on the Resource Library. In the CIMS Overview, click, “Who’s My ISD Monitor?”
For clarification about this guidance:
Contact Shawan Dortch at the Office of Special Education at 51

52. Student Level Corrective Action Plans (SLCAPs)

53. SLCAPs
Districts must also complete B-13 SLCAPs to address student-level noncompliance identified during the data collection activity last spring
SLCAPs will be available on each user’s Task List, and must be corrected and submitted in CIMS no later than November 12, 2015 53

54. Tip: Local Student Data Report
Allows you to download a complete list of student records that must be corrected
Reminder: The Local Student Data Report contains sensitive student-level data that must not be copied, printed, transmitted, or distributed without taking appropriate measures. 54

55. Tip: Access the report from the B-13 CAP Menu page55

56. Tip: View data on screen
Noncompliant responses are shown with a “No” 56

57. Tip: View data in Excel
To download the file for further analysis, select “Excel” from the Export Results to menu, and then select the “Execute” button. 57

58. Access SLCAPs through your Task List or the Data tab58

59. Complete the SLCAP in CIMS59

60. Enter the date each item of noncompliance was completed60

61. Enter comments (if necessary)
Don’t forget to save!

62. Submit the SLCAP in CIMS
Remember: Districts must submit each SLCAP. 62

63. Key Due Dates
November 12th – B-13 SLCAPs due 63

64. Questions? 64

65. Contact Information
CIMS training site:
CIMS Help Desk
or (877)
Office of Special Education
Jessica Brady, Supervisor,
Jeanne Anderson Tippett, Coordinator,
Shawan Dortch, Consultant,
Kathleen Hoehne, Consultant,
Charles Thomas, Consultant,
Sharon Fink, Analyst, 65