1. Welcome Grantee Orientation
Advanced Manufacturing
Jobs and Innovation Accelerator Challenge
(H-1B Grants)
December 20, 2012

2. Practice
In the Chat Room, please type the name of your organization, your location, and how many people are attending with you today.

3. Access to Webinar Resources
Recordings and transcripts are available within 2 business days after the event.

4. Today’s Presenters Stu Werner Jeannette Flowers Darren Kroenke
SGA Lead, Workforce Analyst, DSI, OWI
Jeannette Flowers
Grant Specialist, Division of Workforce System Federal Assistance
Darren Kroenke
Federal Project Officer, Region 5 – Chicago Regional Office
Sarah Sunderlin
Workforce Analyst, DSI, OWI

5. Division of Strategic Investments
Stuart Werner
SGA Lead
Division of Strategic Investments
Grantee Orientation - Advanced Manufacturing Jobs Accelerator

6. Overview
The Division of Strategic Investments is a unit within ETA (National) Office of Workforce Investment
Exchanges knowledge about workforce challenges, industry trends, and innovative strategies in specific high-growth industries
Communicate frequently with the grantees regarding TA events and policy decisions
Work closely with the FPOs in ETA’s six regions
Review some modification requests
Grantee Orientation - Advanced Manufacturing Jobs Accelerator

7. Today’s Agenda
Background: H-1B Funding Grant Start-up Logistics Roles and Support Performance Reporting Next Steps
Grantee Orientation - Advanced Manufacturing Jobs Accelerator

8. MORE Americans back to work Worker qualified for new jobs
H-1B Award - Factoids
Background: H-1B Funding
Two Types of ETA H-1B Grant Programs
Jobs Accelerator (JA)
Technical Skills Training (TST) (two rounds of awards to date)
MORE Americans back to work
H-1B Fees
Technical Skills Training (JA & TST)
Worker qualified for new jobs
Grantee Orientation - Advanced Manufacturing Jobs Accelerator

9. Jobs and Innovation Accelerator Challenge Grants
H-1B Award - Factoids
Jobs and Innovation Accelerator Challenge Grants
First Jobs Accelerator - Funding Agencies: EDA/ETA/SBA
20 ETA awards
Grantee Orientation - Advanced Manufacturing Jobs Accelerator

10. Jobs and Innovation Accelerator Challenge Grants
H-1B Award - Factoids
Jobs and Innovation Accelerator Challenge Grants
Rural Jobs Accelerator Funding Agencies: EDA/USDA/Appalachian Regional
Commission/Delta Regional Authority
Grantee Orientation - Advanced Manufacturing Jobs Accelerator

11. Jobs and Innovation Accelerator Challenge Grants
H-1B Award - Factoids
Jobs and Innovation Accelerator Challenge Grants
Advanced Manufacturing Funding Agencies: DOE/EDA/ETA/NIST/SBA
10 ETA awards
Grantee Orientation - Advanced Manufacturing Jobs Accelerator

12. H-1B Award - Factoids Jobs and Innovation Accelerator Challenge Grants
ETA funding distribution
ETA Grant summaries may be found at:
Grantee Orientation - Advanced Manufacturing Jobs Accelerator

13. H-1B Award - Factoids Jobs and Innovation Accelerator Challenge Grants
All Accelerators Combined (Dec. 2012)
ETA Grant summaries may be found at:
Grantee Orientation - Advanced Manufacturing Jobs Accelerator

14. ETA’s Jobs Accelerator Grants began Nov. 15, 2012
Period of Performance
ETA’s Jobs Accelerator Grants began Nov. 15, 2012
36 Month period of performance
DOL expects grantees to fully expend funds during the period of performance
Grantee Orientation - Advanced Manufacturing Jobs Accelerator

15. Available TA Resources
Monthly Newsletter
Grantee Institutes
Additional Webinars
Community of Practice
Grantee Orientation - Advanced Manufacturing Jobs Accelerator

16. DOL/ETA Grant Office The Grant Office performs official grant duties:
Reviews and approves any changes to the grantee’s Statement of Work
Maintains official grant documents
Grant agreement
Other Modifications
Request for extensions
Legally binding contacts
Grantee Orientation - Advanced Manufacturing Jobs Accelerator

17. Jeannette Flowers SGA Highlights Grants Management Specialist
Division of Workforce System Federal Assistance
Grantee Orientation - Advanced Manufacturing Jobs Accelerator

18. The Grant Award Grant Award Letter
Grant Agreement - Notification of Award Obligation
Application for Federal Assistance SF-424
Administrative Costs
Solicitation
Part I - Statement of Work
Part II - Budget Information – SF-424A
Part III - Assurances /Certifications
Part IV - Special Clauses and Conditions
Grantee Orientation - Advanced Manufacturing Jobs Accelerator

19. Passwords/PINs are sent Once you receive it please DO NOT LOSE IT!
Grant Award Letter
Acknowledgements of Award
Payment Management System
Information and forms on under Payment Information
ETA’s on-line Grantee Fiscal Reporting System – SF 9130
Information to access system on under Financial Reporting
Passwords/PINs are sent
separately
after supplying the necessary information as outlined in the award transmittal letter
Once you receive it please DO NOT LOSE IT!
Grantee Orientation - Advanced Manufacturing Jobs Accelerator

20. Financial Reporting Homework
Program and fiscal staff will listen to four pre-recorded Financial Webinar Recordings PLUS read the 9130 instructions:
Introduction to Financial Reporting:
Financial Management Principles:
Introduction to Grant Applications and Forms
Introduction to Procurement Requirements:
9130 Financial Form and Instructions:
Please complete by the END OF JANUARY 2013
Grantee Orientation - Advanced Manufacturing Jobs Accelerator

21. Grant Agreement Notification of Award Obligation
Project title
H-1B Advanced Manufacturing Jobs and Innovation Accelerator grants
Grant awardees' identifying information
DOL identifying information
Agreement # JA-XXXXX
Period of performance
Award amount
Regulations and costs principles
Signatures
Grantee Orientation - Advanced Manufacturing Jobs Accelerator

22. Notification of Award Obligation, Regulations and Costs Principles
Code of Federal Regulations (CFR) can be found at
Uniform Administrative Requirements
29 CFR Part 95-Institutions for Higher Education
29 CFR Part 97, State/Local Governments and Indian Tribes
Cost Principles
2 CFR 220 (OMB Circular A-21) – Educational Institutions
2 CFR 225 (OMB Circular A-87) – State/Local Government, Indian Tribes
2 CFR 230 (OMB Circular A-122) – Non-profit Organizations
Other Requirements (As Applicable)
Grantee Orientation - Advanced Manufacturing Jobs Accelerator

23. Application for Federal Assistance SF-424
Submitted by grant applicant
Incorporated in grant packet
Grantee Orientation - Advanced Manufacturing Jobs Accelerator

24. Grantee’s original proposal
I - Statement of Work
Grantee’s original proposal
Includes Technical Proposal, and required attachments
Any approved revisions submitted prior to the award package transmittal
Budget
Grantee Orientation - Advanced Manufacturing Jobs Accelerator

25. IV -Special Clauses & Conditions
Budget Line Item Flexibility
Indirect Cost Rate and Cost Allocation Plan
Transparency Information
Special Conditions
Federal Project Officer
Equipment
Program Income
Intellectual Property Rights
Evaluation
Reports
Quarterly Financial and Performance Reports
Grantee Orientation - Advanced Manufacturing Jobs Accelerator

26. Expect to see on our public site roughly 60 days from the submittal
Redaction in Action
All technical proposals (original or revised) should be submitted by the first of the year to the mailbox
Expect to see on our public site roughly 60 days from the submittal
Grant summaries may be found at:
Grantee Orientation - Advanced Manufacturing Jobs Accelerator

27. Federal Project Officer Region 5 - Chicago Office
Darren Kroenke
Federal Project Officer
Region 5 - Chicago Office
Grantee Orientation - Advanced Manufacturing Jobs Accelerator

28. Regional Role 28
Grantee Orientation - Advanced Manufacturing Jobs Accelerator

29. Your FPO: Helping You to Help Others
Regional Role
Your FPO: Helping You to Help Others
Grantee Orientation - Advanced Manufacturing Jobs Accelerator

30. Get to Know your FPO Regional Role Darren Kroenke
has served as a Federal Project Officer for the Department of Labor
Employment and Training Administration Chicago Office, Region 5
since September 2011
To find out who your FPO is
look in the “Special Conditions” of your grant award
Grantee Orientation - Advanced Manufacturing Jobs Accelerator

31. DOL/ETA Program Office
The National Program Office has several functions:
Develops the H-1B technical assistance plan
Reviews grantee performance reports
Periodically requests additional information about your grant
Grantee Orientation - Advanced Manufacturing Jobs Accelerator

32. Division of Strategic Investments
Reporting Overview
Sarah Sunderlin
Workforce Analyst
Division of Strategic Investments
Grantee Orientation - Advanced Manufacturing Jobs Accelerator

33. The Value of Performance and Outcomes Reporting
Reporting successes of high profile programs to Congress, Administration, OMB, GAO, media, etc.
Demonstrating grant outcomes to investors and partners
Illustrating Return on Investment (ROI) to employer partners
Building additional strategic partnerships and leveraging resources
Sustainability of the project and partnership
Continuously improving program to meet the needs of participants
Grantee Orientation - Advanced Manufacturing Jobs Accelerator

34. Reporting Requirements
Reports due each quarter
Financial
Programmatic
Final Report due at the end of the grant
Grantee Orientation - Advanced Manufacturing Jobs Accelerator

35. Quarter End Dates Report Submission Due Date
Reporting Due Dates
Quarter Start Dates
Quarter End Dates
Quarter End Dates Report Submission Due Date
January 1
March 31
May 15
April 1
June 30
August 14
July 1
September 30
November 14
October 1
December 31
February 14
Grantee Orientation - Advanced Manufacturing Jobs Accelerator

36. ETA Reporting Matrix Agency Report Due Dates Submission
ETA/NIST/DOE/EDA/SB A
Integrated Work Plan (IWP) and Progress Report
Quarterly:
Jan 31; April 30; July 31; Oct 31
*ETA Grantees will also submit via the Electronic Grantee Reporting System - HUB (see below for details)
ETA
Participant Files (upload)
*HUB will produce a Quarterly Performance Report (QPR) based on the participant files uploaded each quarter.
Feb 14; May 15; Aug 14; Nov 14
Electronic Grantee Reporting System - HUB
IWP/QNR
Financial Status Report (ETA- 9130)
Electronic Grantee Reporting System
Grantee Orientation - Advanced Manufacturing Jobs Accelerator

37. Reporting Overview Reporting Metrics: Total participants served;
Total participants beginning education/training activities;
Total participants completing education/training activities;
Total participants who complete education/training activities that receive a degree, or other type of credential;
Total number of credentials each participant is expected to receive.
Grantee Orientation - Advanced Manufacturing Jobs Accelerator

38. Reporting Overview Cont.
Total participants who complete education/training activities who enter unsubsidized employment/training related employment;
Total participants who complete education/training activities who are placed in unsubsidized employment and remain employed in the 1st and 2nd quarters after placement
Total number of employed participants that retain current position
Total number of employed participants that advance into a new position
Grantee Orientation - Advanced Manufacturing Jobs Accelerator

39. Data Elements

40. System Training
I’m just finalizing our internal tracking system for our training participants. Any word from DOL on HUB training?
Yes! Glad you asked Wendy. DOL/ETA just sent us a notice that HUB training will be in early 2013!
Excellent! I’ll start reviewing all the materials again so I’m up to speed and ready to go in the New Year!
Grantee Orientation - Advanced Manufacturing Jobs Accelerator

41. SIX documents you must review
Document Review
SIX documents you must review
The Federal Funding Opportunity (FFO) for this award
Your programs Statement of Work (SOW)
Performance Reporting Handbook v1.2
Data Elements and Edit Checks – Modified December 2012
Quick Start Guide to Reporting
Interim Reporting Guidance
Grantee Orientation - Advanced Manufacturing Jobs Accelerator

42. Tip Sheets; FAQs; Fact Sheets Newsletter – Skills Accelerator
Resources Available
Reporting Webinars
Reporting Tutorials
Tip Sheets; FAQs; Fact Sheets
Newsletter – Skills Accelerator
Reporting templates
TEGLs; TENs
Grantee Orientation - Advanced Manufacturing Jobs Accelerator

43. https://etagrantees.workforce3one.org/
Online Resources
Grantee Orientation - Advanced Manufacturing Jobs Accelerator

44. Complement data with narratives! Performance Training 2013
Not Just Data
Great Programs + Great Data + Great Outcomes = Great Success for American Workers!
Data is useful!
Complement data with narratives!
Performance Training 2013
Grantee Orientation - Advanced Manufacturing Jobs Accelerator

45. Performance Reporting Homework
Quick Start Guide to Performance
Performance Reporting Handbook v2.1
Data Elements and Edit Checks – Modified December 2012
H-1B Reporting System Tutorial #1
Introduction to H-1B Online Reporting Tutorial #2
H-1B Webinar: Performance Reporting
H-1B Performance Refresher – How to Avoid Common Reporting Errors
Grantee Orientation - Advanced Manufacturing Jobs Accelerator

46. To-Do’s
Update your Contact Information
Please send project contacts in addition to those on the SF-424
to your FPO and
PLUS
Please add us to your safe-list.
Federal Project Officers and the National Office regularly send out “blasts” to grantees
Grantee Orientation - Advanced Manufacturing Jobs Accelerator

47. More To-Do’s Complete the homework indicated on slides 18 & 43
Time Sensitive
Complete the homework indicated on slides 18 & 43
Submit approved proposal with redaction requests by the end of the year to
Register for the Collaboration Meeting in St. Louis
On-going throughout grant life
Please note FFO requirements for ETA training activities Please continue to update grantee project contact(s) including addresses and phone numbers to your FPO and Contact FPOs first with most questions. National Office staff will coordinate with FPO as needed
Grantee Orientation - Advanced Manufacturing Jobs Accelerator

48. Division of Strategic Investment
U.S. Department of Labor
Employment and Training Administration
Division of Strategic Investment
200 Constitution Avenue, NW, Room C-4518
Washington, DC
H-1B Jobs Accelerator Team Leads:
Stu Werner, SGA Lead:
Sarah Sunderlin, TA/Performance Lead:
Grantee Orientation - Advanced Manufacturing Jobs Accelerator

50. Access to Webinar Resources
Recordings and transcripts are available within 2 business days after the event.

51. THANKS! www.workforce3one.org
For more information about the Workforce Investment System:
Visit
Call US2-JOBS
THANKS!