1. Rebecca Amy Financial Aid Counselor SOWELA Technical Community College
6/26/2018 1:04 PM
Verification
Rebecca Amy
Financial Aid Counselor
SOWELA Technical Community College
© 2007 Microsoft Corporation. All rights reserved. Microsoft, Windows, Windows Vista and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries.
The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

2. 2018-2019 Verification Verification Verification is:
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Verification
Verification
Verification is:
Confirming the information provided by the student and parents or spouse on the application for financial aid.
Verification is not:
Resolving conflicting information
Correcting applicant data
Required for PLUS or unsubsidized student loans
© 2007 Microsoft Corporation. All rights reserved. Microsoft, Windows, Windows Vista and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries.
The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

3. Verification Is Required When
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Verification
Verification Is Required When
The Central Processing System (CPS) selects a student
30% Verification Option
The institution selects a student based on the institution verification policies
There is any reason to believe that the student’s information is incorrect 34CFR668.54(a)(3)
© 2007 Microsoft Corporation. All rights reserved. Microsoft, Windows, Windows Vista and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries.
The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

4. Verification Exclusions
Must be documented in student’s file.
If the institution has conflicting information or reason to believe the information is inaccurate, the exclusion does not apply and the institution must verify the application (unless the applicant dies during the award year).

5. Verification Exclusions for Student
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Verification
Verification Exclusions for Student
Death of the student.
Not an aid recipient. The student won’t receive Title IV aid for reasons other than a failure to complete verification. This includes being ineligible for the aid and withdrawing without receiving aid.
The applicant is eligible to receive only unsubsidized student financial assistance.
Applicant verified by another school. The student completed verification for the current award year at another school before transferring. The data must be the same as it was at the previous school, and you must get a letter from the school stating that it verified the student application and the school must provide the transaction number of the valid ISIR.
Post enrollment. The student was selected for verification after ceasing to be enrolled at your school, and the student does not intend to reenroll for the award year, and all (including late) disbursements were made.
© 2007 Microsoft Corporation. All rights reserved. Microsoft, Windows, Windows Vista and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries.
The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

6. Verification Exclusions for Parents of Dependent Student
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Verification
Verification Exclusions for Parents of Dependent Student
Unless you have reason to believe it is inaccurate, you don’t have to verify the reported FAFSA information of the parents of a dependent student if any of the following apply(including cases where there is only one parent):
Both of the parents are mentally incapacitated.
Both parents or the custodial parent has died.
The parents are residing in a country other than the United States and they can’t be contacted by normal means.
They can’t be located because the student does not have and cannot get their contact information.
© 2007 Microsoft Corporation. All rights reserved. Microsoft, Windows, Windows Vista and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries.
The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

7. Verification Exclusions for Spouse of Independent Student
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Verification
Verification Exclusions for Spouse of Independent Student
Unless you have reason to believe it is inaccurate, you don’t have to verify the reported FAFSA information of the spouse of an independent student if any of the following apply:
The spouse has died.
The spouse is mentally incapacitated.
The spouse is residing in a country other than the United States and can’t be contacted by normal means.
The spouse can’t be located because the student does not have and cannot get the contact information.
© 2007 Microsoft Corporation. All rights reserved. Microsoft, Windows, Windows Vista and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries.
The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

8. Verification Tracking Groups Summary
The Department will use data-based statistical analysis to select for verification the FAFSA applicants with the highest statistical probability of error and the greatest impact of such error on award amounts.
A Verification Tracking Flag will be set on the applicant’s Institutional Student Information Record (ISIR) to indicate placement into one of the Verification Tracking Groups.
The FAFSA items that may require verification are the same as those for the award year.
There are some changes to the acceptable documentation requirement for
Kept Verification groups V1, V4, V5

9. V1-Tax Filers Documentation: Adjusted Gross Income
U.S. Income Tax Paid
Untaxed Portions of IRA Distributions
Untaxed Portions of Pensions
IRA Deductions and Payments
Tax Exempt Interest Income
Education Tax Credits
Documentation:
IRS Data Retrieval Tool
2016 Tax Return Transcripts
Alternate documentation where allowed (i.e. amended returns, foreign returns, etc.)

10. V1-Non-Tax Filers Documentation: Signed statement certifying
Individual has not filed and not required to file 2016 tax return;
Sources of income earned from work and amounts of income from each source for tax year 2016
Copy of IRS Form W-2 for each source of employment income received for tax year 2016
Except for dependent students, confirmation of nonfiling from the IRS or other relevant tax authority dated on or after October 1, 2017.
Obtained by the tax filer using IRS “Get Transcript Online” tool at
Form 4506-T and checking box 7

11. V1-All Applicants Documentation
Number in Household and Number in College
Documentation
Household size-signed statement (name, age, relationship)
Not required if:
Dependent student household size reported is 2 and parent is unmarried or 3 if the parents are married or unmarried and living together
Independent student household reported is 1 and applicant is unmarried or 2 if the applicant is married
Number in College-signed statement(name of household member attending at least half-time in the award year and eligible institution name)
Not required if reported number is one (student)

12. V4-Custom Verification Group
High School Completion Status
Identity/Statement of Educational Purpose

13. High School Completion Status
Documentation
High School Diploma; or
Final official high school transcript showing date diploma awarded; or
“Secondary school leaving certificate” for students who completed secondary education in foreign country and unable to get copy of high school diploma/transcript
Note: If, prior to being selected for verification, an institution already obtained HS completion status records for other purposes, the institution may rely on those records as long as it meet ED HS completion criteria

14. High School Completion Status
Documentation: Recognized equivalent of a HS diploma
Copy of the student’s General Educational Development (GED) certificate, and official GED transcript that indicates the student passed the exam, or a state-authorized HS equivalent certificate; or
Academic transcript of a student who has successfully completed at least a two-year program that is acceptable for full credit toward a bachelor’s degree; or
Student excelled academically in HS and met all criteria to be admitted into a 2-year degree program or higher

15. High School Completion Status
Documentation: Homeschooled
Credential, transcript, or the equivalent, signed by the parent or guardian, that lists the secondary school courses completed by the applicant and documents the successful completion of a secondary school education; or
A secondary school completion credential for home school provided for under State law

16. Identity/Statement of Educational Purpose
Documentation: Students that appear in person
Present to an institutionally authorized individual:
A unexpired valid government-issued photo identification such as, but not limited to, a driver's license, non-driver’s identification card, other State-issued identification, or U.S. passport.
A signed statement of educational purpose (Provided by ED, cannot be modified)
Maintain, an annotate copy of the id:
The date documentation was received
The name of the institutionally-authorized individual that obtained the documentation

17. Identity/Statement of Educational Purpose
Documentation: Students unable to appear in person
Must provide the institution:
A unexpired valid government-issued photo identification such as, but not limited to, a driver's license, non-driver’s identification card, other State-issued identification, or U.S. passport.
An original, notarized Statement of Educational Purpose signed by the applicant
Cannot be faxed or scanned
After examining the original Statement of Educational Purpose for accuracy and completeness, the institution may convert it to an electronic record.

18. V5-Aggregate Verification Group
All items indicated-Tax filer (V1)
All items indicated-Non-tax filer (V1)
Number of Household Member
Number in College
High School Completion Status
Identity/Statement of Educational Purpose

19.
Suggested Text

20. Suggested Text
The Department of Education will provide suggested text for each of the required verification items, which will be posted on the information for Financial Aid Professionals (IFAP) web site.
The Department of Education does not require the school to use ED’s suggested text and formats-ONE EXCEPTION-institutions must use the exact language provided in the “Statement of Educational Purpose” (Groups V4 and V5).
The “Notary’s Certificate of Acknowledgement” section, which may appear on the same document as the “Statement of Educational Purpose,” does not require the use of the exact language provided, although it must include a copy or description of the identification presented by the applicant to the notary.

21. IRS Data Retrieval Tool & Tax Transcript
The following items may be verified using the IRS Data Retrieval or the Tax Transcript:
Adjusted Gross Income
U.S. Income Tax Paid
Untaxed IRA Distributions
Untaxed Pensions
Education Credits
IRA Deductions and Payments
Tax-Exempt Interest

22. Foreign Income and Tax Transcript
The following Foreign Income items may be verified using a Tax Transcript:
Foreign income must be included on the FAFSA, even if it cannot be taken out of the country in which it was earned
Earned foreign income and taxes paid to a central foreign government are treated in the same manner as U.S. income and taxes paid
A foreign tax return is considered equivalent to IRS Form 1040

23. V4/V5 Tracking Results

24. V4/V5 Tracking Results
Institution Must report the verification results of identity and high school completion status for any student for whom the school receive an ISIR with tracking flag V4 or V5, as selected by the CPS, and not your school, and the school requested verification documentation.
Do NOT include students that the school selected for verification of identity or high school completion status.
Do NOT include students for whom the institution did not request documentation (e.g., institution’s policy is not to request documentation for applicants who are not enrolled or who have not been accepted for enrollment).
Schools should report no more than 60 days following the institution’s first request to the student to submit the required documentation through FAA Access to CPS Online website
The school can enter the information manually or Load a Results File
If there is a change in a result the school has already submitted, the school can submit the new code by using the above process.
Institution should print and keep the confirmation page for records because the FAA Access website does not store a list of the verification results that were sent.

25. V4/V5 Tracking Results

26. Dropdown options will be:
V4/V5 Tracking Results
Dropdown options will be:
Verification completed in person, no issues found
Verification completed using notary, no issues found
Verification attempted, issues found with identity
Verification attempted, issues found with HS completion
No response from applicant or unable to locate
Verification attempted, issues found with both identity and HS completion

27. Policy Reminders & Updates

28. Verification Policies and Procedures
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Verification
Verification Policies and Procedures
Institution must have written policies about
The time period in which students must submit verification documentation
The consequences for failing to submit the required documents on time
The method the school will use to notify students if their EFC and Title IV amounts change
The procedures the school or students will follow to correct FAFSA data
The procedure the school will follow to refer a student to the Office of Inspector General (OIG)
© 2007 Microsoft Corporation. All rights reserved. Microsoft, Windows, Windows Vista and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries.
The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

29. Verification Policies and Procedures
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Verification
Verification Policies and Procedures
Students selected for verification must receive in a timely manner a clear explanation addressing:
Documents required for verification
Responsibilities
Correction procedures, deadlines, and consequences of missing deadlines
Method of Notification
How will the institution notify student if award changes and the time frame for the notification
© 2007 Microsoft Corporation. All rights reserved. Microsoft, Windows, Windows Vista and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries.
The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

30. Verification Policies and Procedures
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Verification
Verification Policies and Procedures
Must:
Be written
Address school options where flexibility exists
Be made clear to all students
Be consistently applied
© 2007 Microsoft Corporation. All rights reserved. Microsoft, Windows, Windows Vista and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries.
The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

31. Verification and Professional Judgement
For applicants selected for verification by ED or school, school must complete verification before PJ adjustment can be made [HEA section 479A(a)].
Performing a PJ adjustment does not require the school to verify an applicant that is not selected for verification.
Must mark ISIR as PJ. And ISIR with PJ coded correctly will not be subject to ED’s verification selection process.

32. Number in household and number in college:
Verification Updates
Number in household and number in college:
If not selected, the FAFSA cannot be updated for changes occurring after the original FAFSA application has been filed.
If not selected, the institution are not required to monitor data element changes.
The institution may select applicants if the institution believes data elements are inaccurate.

33. Verification Updates
May require students to update dependency status, household size, or number in college if change results from change in student’s marital status.
Must update household size if dependent student’s parent remarries after application, but before verification.

34. Tax Filers-Extensions
Person is required to file, but granted extension a extension by the IRS beyond the automatic six-month extension for the tax year should submit the following documentation:
IRS Form 4868 “Application for Automatic Extension of Time to File U.S. Individual Income Tax Return”
A copy of the IRS’s approval of an extension beyond the automatic six-month extension
Confirmation of nonfiling from the IRS dated on or after October 1, 2017
W-2 for each source of employment income; and
If self-employed, a signed statement certifying the amount of AGI and U.S. income tax paid
When above documentation are reviewed, verification is considered complete (disbursements are valid)
The Institution may request transcript/IRS DRT when taxes are filed; must then re-verify income information

35. Amended Tax Returns
If the institution is aware that an amended tax return was filed, to complete verification, the applicant must submit:
A transcript obtained from the IRS that lists 2016 tax account information of the tax filer(s)
AND
A signed copy of the IRS Form 1040X that was filed with the IRS

36. Transcript Requests 2018-2019 Online IRS Transcript requests
Get transcript Online tool generates a real time PDF transcript that the Tax Filer can print/download/view.
Other Transcript Requests
Get Transcript by Mail, automated phone tool , or paper FORM 4506-T or 4506T-EZ generate a paper transcripts

37. Identity Theft
A tax filer who is unable to request an IRS Tax Return Transcript because of IRS identity theft, calls the IRS’s Identity Protection Specialized Unit (IPSU) at
After IPSU authenticates the tax filer’s identity, the student can ask the IRS to mail a Tax Return Database View(TRDBV) transcript, which is an alternate paper transcript that will look different than a regular transcript but is official and can be used for verification.
A statement signed and dated by the tax filer indicating that he or she was a victim of IRS tax-related identity theft and that the IRS has been made aware of the tax-related identity theft.