1. Introduction to PowerPoint 2007 (PPT)
Lecture 4
Before creating a PPT, instructors should go over the basic layout.
This slide will be visible when users open the premade file. The word “Statement” is misspelled on the student version for spellchecking purposes.

2. What is power point
Presentation software that allows you to create slides, handouts, notes, and outlines. Slide shows can include text, graphics, video, animation, sound and much more.

3. Selecting, Adding & Deleting slides
To add a slide, click on the “New Slide” icon in Home tab.
To work on a slide, go to the slide column (left side of screen)-click on it.
To delete a slide- go to slide column- click on it- press “Backspace” button
Students’ second slide will be empty except for a text box that says “RESIZE ME.” They should practice resizing the text box, then they should delete that slide and add a new slide. Start the 2nd slide with this slide content.

4. Home Tab- slide layouts
To shrink/enlarge text box borders- click on a “sizing handle” and drag.
You can click on the Layout tool (next to New Slide) to change to another type of slide layout.
Different layouts give room for pics, charts, tables.
Have student try different layouts

5. Home Tab- bullet Points
Automatic…click on Bullets icon in Home tab to turn off.
To start new bullet, press enter
To make a sub-point, press tab
To go back to a regular bullet pt, right-click and then click on the “Decrease Indent” icon (in mini pop-up menu or in Home tab).
Have students experiment with bullet points and sub-bullet points…the 6 x 6 or 7 x 7 rule could be covered (see PPT design and copyright handout)

6. Saving and Printing Check your text for errors by pressing F7.
To save, go to Office Button- Save As.
Good ideas- save as a 2003 compatible document
In pop-up window, give PPT show a simple file name
To print PPT, go to Office Button- Print. Under “Print What” choose “handouts” and choose the # of slides per page.
Have them save their file on the computer…explain the fact that Office 2003 is unable to open Office 2007 docs unless they are saved in a compatible version.

7. Insert Tab- adding Clip Art
First make room for pics!
Click on the Layout tool (Home Tab) to change layout.
Or shrink/move the text box.
Click on Insert Tab/Clip Art.
Type a search word- click on your choice
Adjust image by dragging it or using the “sizing handles”
Have them choose a layout w/room or move text box. Then add Clip Art, move the pic, and adjust the size. Emphasize the multimedia aspects of PPT and the importance of avoiding text-heavy presentations.

8. Insert Tab- add Pictures from file
First make room!
If you want to add a pic saved on computer or digital camera, go to Insert Tab/Picture.
In pop-up window, find the pic on your computer.
Double-click on it to add it.
Adjust size as needed
Have them choose a layout w/room or move text box. Then add Picture, move the pic, and adjust the size. If desired the instructor could also cover copying and pasting images from the Internet.

9. Design Tab- Themes
Choose a pre-made background- go to the Design Tab, choose a Theme.
Colors in the Theme can also be adjusted by clicking on the Colors tool.
You can also adjust the background color by clicking on Background style.
Affects all slides
Have students apply a theme to the slides, and experiment with colors and backgrounds. Emphasize that a properly designed PPT should look unified, i.e. the slides should be the same stylistically.

10. Animation Each slide is made up of a number of parts/frames
Animation is the tool which gives you control over the way your slide appears on the screen

11. Slide Transition
This tool controls the way the whole slide appears on the screen
Each slide in a presentation can appear in a different way
To do this you need to view all your slides in the slide sorter
Go to the VIEW menu and choose the Slide Sorter option
Click once on the slide on which you want to use the slide transition

12. Slide Transitions
Transitions are effects for moving from slide to slide
You can choose different transitions for each slide, “Apply to All” the same transition effect, or choose “random” to vary effects.
You can also control the speed of the transition – choose slow to “Fade” into each slide

13. Presenting To start show, press F5
To start from a certain slide, click on slide, go to Slide Show Tab, and choose “From Current Slide.”
To go back a slide, press Backspace (keyboard)
To end the show press Escape (keyboard)
This is the point where instructors should emphasize the design tips that are in the PPT design and copyright handout.

14. How to make a good power point
Tips to be Covered
Outlines
Slide Structure
Fonts
Colour
Background
Graphs
Spelling and Grammar
Conclusions
Questions

15. Outline Make your 1st or 2nd slide an outline of your presentation
Follow the order of your outline for the rest of the presentation
Only place main points on the outline slide
Example: Use the titles of each slide as main points

16. Slide Structure – Good Write in point form, not complete sentences
Include 4-5 points per slide
Avoid wordiness: use key words and phrases only

17. Slide Structure - Bad
This page contains too many words for a presentation slide. It is not written in point form, making it difficult both for your audience to read and for you to present each point. Although there are exactly the same number of points on this slide as the previous slide, it looks much more complicated. In short, your audience will spend too much time trying to read this paragraph instead of listening to you.

18. Slide Structure – Good Show one point at a time:
Will help audience concentrate on what you are saying
Will prevent audience from reading ahead
Will help you keep your presentation focused

19. Fonts - Good Use at least an 18-point font
Use different size fonts for main points and secondary points
this font is 24-point, the main point font is 28-point, and the title font is 36-point
Use a standard font like Times New Roman or Arial

20. Fonts - Bad CAPITALIZE ONLY WHEN NECESSARY. IT IS DIFFICULT TO READ
If you use a small font, your audience won’t be able to read what you have written
CAPITALIZE ONLY WHEN NECESSARY. IT IS DIFFICULT TO READ
Don’t use a complicated font

21. Colour - Good
Use a colour of font that contrasts sharply with the background
Ex: blue font on white background
Use colour to reinforce the logic of your structure
Ex: light blue title and dark blue text
Use colour to emphasize a point
But only use this occasionally

22. Colour - Bad
Using a font colour that does not contrast with the background colour is hard to read
Using colour for decoration is distracting and annoying.
Using a different colour for each point is unnecessary
Using a different colour for secondary points is also unnecessary
Trying to be creative can also be bad

23. Background - Good
Use backgrounds such as this one that are attractive but simple
Use backgrounds which are light
Use the same background consistently throughout your presentation

24. Background – Bad
Avoid backgrounds that are distracting or difficult to read from
Always be consistent with the background that you use

25. Graphs - Good Use graphs rather than just charts and words
Data in graphs is easier to comprehend & retain than is raw data
Trends are easier to visualize in graph form
Always title your graphs

26. Graphs - Bad

27. Graphs - Good

28. Graphs - Bad

29. Graphs - Bad Minor gridlines are unnecessary Font is too small
Colours are illogical
Title is missing
Shading is distracting

30. Spelling and Grammar Proof your slides for:
spelling mistakes
the use of repeated words
grammatical errors you might have make
If English is not your first language, please have someone else check your presentation!

31. Conclusion Use an effective and strong closing
Your audience is likely to remember your last words
Use a conclusion slide to:
Summarize the main points of your presentation
Suggest future avenues of research

32. Questions?? End your presentation with a simple question slide to:
Invite your audience to ask questions
Provide a visual aid during question period
Avoid ending a presentation abruptly