1. BUYING QUALITY PRIVATE SECURITY SERVICES
SELECTING BEST VALUE
BUYING QUALITY PRIVATE SECURITY SERVICES
Plenary Social Dialogue Cleaning Sector
Brussels, November 29, 2014
Eduardo Cobas Urcelay
Chairman CoESS Private Security Services Social Dialogue Committee

2. 1999 Best Value manual The need to update:
Make reference to the new/updated EU legislation on public procurement
Take into account the changes that have occurred in the European private security market
Include additional stakeholders in the scope of the manual
Make reference to the European Commission guide on Buying Social

3. CoESS – UNI Europa - Joint Application - Call for Proposals VP/2013/001: WorkPlan
The project comprised four main steps:
Preparation and approval of the renewed manual (including the existing tools) - finished
Translation of the renewed manual – almost finished
Preparation and approval of the updated dedicated website - finished
Dissemination and promotion activities - running
Organisation of a closing workshop
Encourage national members of CoESS and UNI Europa to disseminate, promote and use the manual at national level

4. Project management Project Steering Committee
4 participants
one member of the permanent staff of CoESS,
one member of the permanent staff of UNI Europa,
one national employers’ association delegate
one national trade union organisation delegate.
Project Experts Committee
9 participants
three members-experts from CoESS
three members-experts from UNI Europa
the external consultant assigned to the project
one member of the permanent staff of CoESS
one member of the permanent staff of UNI Europa.

5. Project Steering Committee
The role of the steering committee:
Decide on the best methodology to achieve the main objectives of the project
Identify the members of the project experts committee
Appoint the external consultant
Decide on the format and content of the renewed manual
Decide on the format and content of the updated dedicated website
Decide on the format and content of the closing workshop
Decide on the concrete dissemination and promotion methodology
Three meetings throughout the project
Project Kick-off (9 December 2013)
Second meeting (28 April 2014)
Closing meeting (25 November 2014)

6. Project Experts Committee
The experts committee had a special focus
on national procurement practices
on the evolution of the European private security market.
The experts committee has been supported by an external consultant for
drafting and elaborating the renewed manual
for the adequate integration of legal references and reference to additional relevant EU documents such as the European Commission guide on Buying Social into the handbook and the updated dedicated website.

7. IMPORTANT ROLE FOR THE NATIONAL MEMBERS
input and guidance based upon the work of the Project Experts Committee
European social partners ensure the national perspective is fully taken into account.
The outcomes of the work of the experts committee transmitted to the European Sectoral Social Dialogue Committee for the private security services sector.
Consultation with the competent European Commission services to ensure that the renewed manual fully complies with the updated EU public procurement legislative framework
Consultation to national members and Social Dialogue Committee throughout the process

8. Content of the updated manual
Executive Summary
Terminology & Definition
Chapter 1 – Introduction: objectives, how to use the Manual, History and Background
Chapter 2 - Why Quality Matters to you, the Buyer?
Chapter 3 - What are Good Tendering Practices for Private Security Services?
Chapter 4 - Public Tendering for Private Security Services - European Legislation
Chapter 5 - How to Define Quality Criteria for Buying Private Security Services?
Annexes

9. What are the benefits of choosing a quality private security company?
Full performance of contract
Increased security
Better choice and level playing field.
Full respect of legislation
Positive image of buyers and industry

10. What are the risks of choosing lowest price only?
Compromised performance of contract
Unfair competition
Non Compliance with legislation
Race to the bottom

11. DOs
Do award tenders on best quality-price ratio
Do an audit before, during and after execution of the contract
Do consider the private security company as your partner
DON’Ts
Don’t accept abnormally low tenders
Don’t enter unnecessary complicated or illegal conditions
Don’t´ fix prices for the whole duration of the contract
Don´t accept e-auctioning
Don’t re-tender and negotiate after prices are offered

12. The new public procurement legislation
What applies to us (private security)?
The new EU criteria on:
Exclusion
Selection
Awarding on the basis of best value considerations

13. Quality criteria can be applied for five different aspects of the contract:
Private security personnel
Contract management
Contract operations
Contract infrastructure
Private security services company

14. Translation, dissemination and promotion
English and 14 additional languages
French, German, Spanish, Swedish, Italian, Polish, Danish, Slovenian, Croatian, Bulgarian, Estonian, Finnish, Portuguese and Romanian.
Dissemination and promotion
Updated dedicated website
Publication on the respective websites
Announcements in the News Letters and press releases
Dissemination on national level through national members
Closing workshop: 6 NOVEMBER 2014
Involve other sectoral organizations – Cleaning, etc.

15. Additional remarks Public – private security clients
Involvement of the social dialogue committee members
National realities
New criteria – update of the manual – extended content
Objectives fulfilled
Lobbying instrument – transposition process

16. For more information: http://www.securebestvalue.org

17. Thank you!