1. PARCC Paper-Based Testing; Administration Training for
Test Coordinators
Script:
Welcome to: “PARCC Paper-Based Testing; Administration Training for Test Coordinators.” This module covers policies and procedures specific to paper-based testing and will be particularly helpful to LEA Test Coordinators and School Test Coordinators.
If your LEA or school is administering computer-based testing instead, please review the PARCC Computer-based Testing; Administration Training for Test Coordinators located at
Training modules are located at:

2. State-by-State Appendix
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Test Coordinator Manual (TCM) for computer-based and paper-based testing
Appendix C: State-Specific Policy Addendum
Script:
Much of the information covered in this presentation will be dependent on your state-specific policies. Some policies vary by state. You can find your state’s specific policies in Appendix C of the Test Coordinator Manual. This manual is located on Avocet at

3. Test Administrations, Schedule, and Testing Times
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Test Administrations, Schedule, and Testing Times
PearsonAccessnext, Organization Imports, User Accounts, and
Student Registration/Personal Needs Profile (SR/PNP)
Generating an Initial Order of Materials
Management of Materials
Ordering Additional Materials
Tasks to Complete Before, During, and After Testing
Resources
Support
Script:
Next, we will discuss the test administrations, test schedule, and testing times for the PARCC assessments. It is the School Test Coordinator’s responsibility to ensure Test Administrators understand the test schedule and testing times.

4. Fall Block PBA Test Administration Flowchart
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Script:
The PARCC assessments includes two separate test administration windows: the Performance-Based Assessment (PBA) and the End-of-Year assessment (EOY), both of which will be administered in computer-based and paper-based format. The student must participate in both PBA and EOY to be tested on the full range of applicable standards. Each test administration is comprised of multiple units, and, with certain mathematics units, there are separate sections. This figure shows the different components of the PBA Administration.
Notice how the PBA administration branches out into two sessions: English language arts/literacy and mathematics. ELA/Literacy includes three units that focus on writing effectively when analyzing text. These units must be scheduled in the following order: Literary Analysis, Research Simulation, and Narrative Writing. Math includes two units that focus on applying skills and concepts and understanding multi-step problems that require abstract reasoning, precision, perseverance, and strategic use of tools. These units must be scheduled in the following order: unit 1 then unit 2, unit 1 of the test includes two sections, the first taken without the use of a calculator and the second with the use of a calculator. Refer to the tables in the Test Coordinator or Test Administrator Manuals for unit testing times.
Note: This diagram illustrates the fall block where the PBA assessment is needed to generate a student score.

5. Fall Block EOY Test Administration Flowchart
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Script:
For the EOY administration, students will demonstrate their acquired skills and knowledge by answering selected-response questions.
The EOY administration branches out into two sessions: English language arts/literacy (ELA/L) and mathematics. ELA/L for EOY includes two units for high school that must be scheduled in the following order: unit 1, and then unit 2. EOY Math has the same flow as the PBA administration. It includes two units and must be scheduled in the following order: unit 1, and then unit 2, unit 1 of the test includes two sections, the first taken without the use of a calculator and the second with the use of a calculator. Refer to the tables in the Test Coordinator or Test Administrator Manuals for unit testing times.
Note: This diagram illustrates the Fall block where the EOY assessment is needed to generate a student score.

6. Test Schedule Testing Windows for Paper-Based Testing
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Testing Windows for Paper-Based Testing
Test windows differ by state. Check with your state for more information.
It is the Test Coordinator’s responsibility to understand the school testing schedule.
Script:
Test windows may differ by state. Check with your state for more information.
If you have any questions about your state’s testing dates, please refer to your state policy under the Testing Window Section of the Test Coordinator Manual.

7. Guidelines for Administration Time
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Guidelines for Administration Time
Task
Time to be Allotted for an Administration
Preparing for testing (includes reading instructions to students and answering questions)
10 minutes
Distributing test material
5 minutes
Unit testing time
60-90 minutes*
Completing end-of-unit activities, including closing units and collecting test materials.
5–15 minutes
Script:
PARCC assessments are timed tests, and no additional time may be permitted (with the exception of an extended time accommodation). The administration time includes: preparing for testing, distributing test materials, unit testing time, and completing end-of-unit activities.
Unit testing time is the amount of time allowable for any student who needs it and the amount of time that must be provided to complete the unit.
Use the Unit Testing Time Table found in the PARCC Test Coordinator Manual, located on Avocet at to find specific times for each unit.
*Depending on unit and subject—refer to Unit Testing Time Table in the Test Coordinator Manual for each unit time.

8. Guidelines for Administration Time
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Guidelines for Administration Time (continued)
Provide all students with the entire amount of unit time.
Once the unit testing time has elapsed, the unit must end.
A student may be allowed an extended time accommodation only if listed in his or her IEP, 504 plan, or EL plan.
Refer to the TCM for state-specific procedures for students to follow after a student’s test has been submitted.
Script:
Schools must provide all students with the entire amount of unit testing time and must schedule accordingly. A new unit cannot be started until all students in the session are finished or until unit testing time has elapsed.
If all students have completed testing before the end of the unit testing time, the unit may end. Once the unit testing time has been reached, the unit must end, except for students with extended time accommodations.
An extended time accommodation is allowed only if it is listed on the student’s IEP, 504 plan, or EL plan. Since a new unit cannot be started until all students in a session are finished or until unit testing time has expired, it is recommended to test students with an extended time accommodations separately.
Refer to Appendix C of the Test Coordinator Manual for your state’s policy regarding what students may do if they complete a unit prior to the end of the unit testing time.

9. Make-Up Testing Make-Up Testing
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Make-Up Testing
Students who are absent, become ill, or who can no longer test because of classroom, school, or technical interruptions during original units should participate in make-up testing.
Test security and administration protocols apply.
School Test Coordinators will establish the make-up testing schedules for their schools.
Units may be taken out-of-order for make-up testing only.
Script:
Students who are not tested on the regular administration date should participate in make-up testing. This includes students who are absent or become ill during original units and students who are affected by classroom, school, or technical interruptions. Students may be allowed to complete that test on a different day.
Make sure Test Administrators understand the procedures for make-up testing.
The same test security and administration protocol apply to make-up testing as a regular administration.
Tests should be resumed at the exact point where the student exited.
Pages of the test booklets must be covered and closely monitored to ensure students do not return to questions they have already answered.
It is the responsibility of the School Test Coordinator to inform the Test Administrator of the make-up testing schedule.
For make-up testing only, a student may skip a unit to be able to test with his/her testing group.  The student will then make up missed units. 
Refer to the PARCC Test Coordinator Manual, located on Avocet at for information about make-up testing.
Note: all units must be scheduled in sequential order.

10. Guidelines for Breaks Breaks
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Breaks
Between units, scheduled breaks should occur.
During a unit, short “stand-and-stretch” breaks may be permitted at the discretion of the Test Administrator.
Example EOY (ELA/L Administration):
8:00 a.m. – 10:00 a.m.
Unit 1
10:00 a.m. – 10:15 a.m.
Scheduled Break
10:15 a.m. – 12:15 p.m.
Unit 2
Script:
Students must be supervised at all times during breaks, including breaks between units. It is the School Test Coordinator’s responsibility to establish the testing schedule, including scheduled breaks between units.
Between units, scheduled breaks should occur. During these scheduled breaks, students are permitted to go to the restroom, get up to stretch, and get a drink.
During a unit, a classroom may take one “stand-and-stretch” break of up to three minutes at the discretion of the Test Administrator. Unit time may be adjusted by no more than three minutes.
As a reminder, during these breaks students need to close their test booklets, they should not talk, use electronic devices such as cell phones, play games, continue to interact with the test, or engage in activities that may violate the validity of the test.

11. Managing PearsonAccessnext
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Test Administrations, Schedule, and Testing Times
PearsonAccessnext, Organization Imports, User Accounts, and
Student Registration/Personal Needs Profile (SR/PNP)
Generating an Initial Order of Materials
Management of Materials
Ordering Additional Materials
Tasks to Complete Before, During, and After Testing
Resources
Support
Script:
PARCC paper-based tests will require set-up work in PearsonAccessnext, the online portal to manage your organizations, user accounts, Student Registration/Personal Needs Profile (SR/PNP), and importing and exporting system files.
If your state is using PearsonAccess for other tests, we want you to know that the PearsonAccessnext system has new functionalities, and we recommend that you and your team review them.
This section will review paper-based testing tasks to be completed by LEA and School Test Coordinators in the PearsonAccessnext website, including: setting up organizations, user accounts, organization participation information, and SR/PNP. Further details on how to perform these tasks within the PearsonAccessnext system can be found on the PearsonAccessnext Training Module. This module is separated into several task specific modules. They are located at

12. PearsonAccessnext: State Responsibilities
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Steps Your State Will Perform to Prepare for PARCC Computer-Based Tests:
Import Organization Files.
Create the initial User Files for LEA/district and School User Accounts – Must be completed before import of Student Registration/Personal Needs Profile (SR/PNP) .
Import Organization Participation Files.
Script:
Some set-up work in PearsonAccessnext will be completed by your state, but it is important for you to understand this context since some steps are dependent on others and must be implemented in order. For example, your state performs activities such as creating your organization and flagging it as “participating” for each test administration. This participation status is necessary in order to import Student Registration/Personal Needs Profile (SR/PNP) information.
Your state representative's first step in PearsonAccessnext is to import an Organization File for your state. A state Organization File indicates organization details like organization name and shipping address for materials. Once a state organization structure is created, the system allows creation of user accounts in PearsonAccessnext, importing organization participation files, and addition of SR/PNP information.
The next step your state will perform, if not already completed, is to add initial users into the system. This should be completed before importing the SR/PNP information. LEA/district and school personnel must obtain user account information in order to perform any tasks in the PearsonAccessnext System. These tasks include creating other user accounts and adding SR/PNP information. PARCC will first load state users information, then state users will, in turn, import LEA/district user accounts, and LEA/district users will create other LEA/district or school accounts.
The final step your state will perform is to import the Organization Participation File. This file is not to be confused with the Organization File where each organization’s profile information is imported into the system. This file is used to indicate each organization participation status (“Yes” or “No”) for the PBA or EOY test administrations. It will also identify school enrollment counts. Once your organization’s participation status is set to “Yes” for each of the appropriate test administrations, Test Coordinators can then import the SR/PNP Files.
Look to Avocet for a document of important dates to upload this data for each test administration.
Initial User Account File
Must be completed before SRI
Note: Import PNP information prior to caching
test content to ensure appropriate form assignment
Organization
File Import
Organization Participation
File Import
Student Registration/Personal Needs Profile (SR/PNP)
File Import

13. Organization Participation
PearsonAccessnext: LEA and School Responsibilities
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Main Menu
Steps Your State, LEA, and School Test Coordinators Will Complete to Prepare for PARCC Computer-Based Tests:*
The LEA and School Test Coordinator must import the Student Registration/Personal Needs Profile (SR/PNP) File for each test administrations.
Create additional users accounts for LEA/district/school staff.
Script:
Next, we will review steps State, LEA, or School Test Coordinators will perform to complete the PearsonAccessnext setup process.
The Student Registration/Personal Needs Profile (SR/PNP) Import process is the main function LEA and School Test Coordinators will perform in the PearsonAccessnext system. This file refers to student demographic data that details student profile, accessibility features and accommodations and test administration considerations for individual students. This file is dependent on the participation status in the Organization Participation File (must be set to “Yes”) and must be imported into the system by a certain date. Look to Avocet for a document on important dates for each test administration. The State, LEA, or School Test Coordinators must register students in order to receive the initial order of materials that includes test manuals and accommodated materials. If you miss the import deadline to generate an initial order, you still need to import SR/PNP data, but must also order additional materials. We will review this process of ordering additional materials later in the training module under Order Additional Materials.
LEA and School level staff who have user accounts in the PearsonAccessnext system may create new user accounts. These accounts can be created for staff who will assist with the PARCC assessments for computer-based testing. These roles can include the Technology Coordinator or Test Administrator.
If you wish to view detailed steps for these tasks, go to the PearsonAccessnext Training Module. This module has split into several topic related modules that will further support Test Coordinators in creating and managing staff accounts, communicating securely with the PARCC Customer Support team, and importing SR/PNP information via the PearsonAccessnext importing/exporting process or manually through the PearsonAccessnext User Interface. You may find these modules at
*Please note that the SR/PNP process varies across states, and in some states your state education agency staff will complete the SR/PNP Import process for you. Please check with your state on specific procedures for the SR/PNP Import process for PARCC assessments.
* Check your state policy in the PARCC Test Coordinator Manual for the person responsible for completing the importing processes, including the Student Registration/Personal Needs Profile Import process.
Organization
File Import
Organization Participation
File Import:
SR/PNP
File Import:

14. Generating an Initial Order of Materials
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Test Administrations, Schedule, and Testing Times
PearsonAccessnext, Organization Imports, User Accounts, and
Student Registration/Personal Needs Profile (SR/PNP)
Generating an Initial Order of Materials
Management of Materials
Ordering Additional Materials
Tasks to Complete Before, During, and After Testing
Resources
Support
Script:
In these next few slides, we will discuss how to generate your initial order for test materials, we’ll review the ordering period, and we’ll talk about what happens if the deadline is missed.

15. Initial Materials Order
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How Is an Initial Order Generated:
Import your SR/PNP File to receive your initial order of materials.*
Review the PearsonAccessnext Training Module at on steps to import a File in PearsonAccessnext.
Participation must be set to “Yes” for PBA and EOY.
Script:
The initial order shipment is not created by “ordering” materials. It is generated by importing your organization’s SR/PNP File in PearsonAccessnext for each test administration.
A SR/PNP File indicates individual student profile information. The system will then calculate the enrollment counts for your organization and perform a check on materials needed for students with accommodations. Check your state specific policy in the PARCC Test Coordinator Manual, located on Avocet at for the responsible staff who will complete the SR/PNP Import process.
To import your SR/PNP file, first check the Manage Participation page on PearsonAccessnext to see if participation for your organization is set to “Yes." Go to the PearsonAccessnext Managing Organizations & Enrollment Training Module, located at to review these steps to see if participation for your organization is set to “Yes."
Once you have confirmed that your participation status is set to “yes,” you will need to import your SR/PNP File for students who are participating in the PBA or EOY administrations.
Be sure to only submit students who are participating in these administrations so that you do not receive a surplus of materials. Students must be registered for a test by the registration deadlines to receive student ID labels and test materials.
* Check your state policy in the PARCC Test Coordinator Manual for the person responsible for completing the SR/PNP Import process.

16. Missed Initial Order Submission
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Late SR/PNP Submissions for Fall Assessments:
If you missed the deadline for the initial administration orders, follow these steps:
Import a SR/PNP Import File for students not yet registered.*
Submit an order for additional test materials in PearsonAccessnext for each participating school.
Script:
If your SR/PNP File is not imported by the initial administration deadline for PBA and EOY, an initial order for test materials will not be generated, and you will need to import a SR/PNP File and submit an additional order.
SR/PNP must be imported into PearsonAccessnext for students not yet registered for a test administration. This information will allow students’ test results to be processed and reported to the correct organization. Check your state policy in the PARCC Test Coordinator Manual for the person responsible to complete the SR/PNP Import process.
Test Coordinators must also order additional test materials, including paper-based accommodations, for each participating school via the Orders & Shipment Tracking page in PearsonAccessnext. Details regarding the process for completing an additional order will be provided later in this presentation.
As a reminder to decrease an unexpected surplus of materials, do not submit an additional order if you are expecting an initial order of materials. You will want to first receive the initial order and identify if additional materials are needed. You will then place an order for additional materials at that time.
* Check your state policy in the PARCC Test Coordinator Manual for the person responsible for completing the SR/PNP Import process.

17. Management of Materials
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Test Administrations, Schedule, and Testing Times
PearsonAccessnext, Organization Imports, User Accounts, and
Student Registration/Personal Needs Profile (SR/PNP)
Generating an Initial Order of Materials
Management of Materials
Ordering Additional Materials
Tasks to Complete Before, During, and After Testing
Resources
Support
Script:
The management or handling of materials is a task to be completed by Test Coordinators. Information regarding your state’s shipping and distribution policy can be located under Receive, Document, and Store Materials in the PARCC Test Coordinator Manual, located on Avocet at Remember that all materials are secure and must be handled in accordance with security protocols and policies.

18. Receiving Test Materials
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Initial materials will be received 2 week prior to your LEA/district start date.
Materials are packaged by school and shipped to the address for your organization indicated in PearsonAccessnext.
Quantities, which include 5% overage per school, are derived from the information provided in the SR/PNP File.
Script:
PBA and EOY initial shipments of secure test materials, including accommodated materials, will be delivered 2 weeks prior to your LEA/district assessment window start date.
Test materials will be packaged by school and shipped to the address listed in PearsonAccessnext. Please refer to your state policy to determine if materials are shipped to LEAs or schools.
Quantities for test materials are based on the information provided in the SR/PNP File. This includes student enrollment numbers, and applicable accommodated test materials. Quantities will include a 5% overage of test materials per school.

19. Contents of Initial Shipment
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Test Coordinator Kit
Resealable plastic bag (holds all materials)
Paper Bands
Pearson scorable and nonscorable labels (in different colors)
UPS Ground return labels for scorable and nonscorable materials
Pre-printed/pre-gridded Used Test Booklet Return School Header
Student ID labels and roster
Return Instructions Sheet
Shipping Carrier Return Instructions
Packing List and Chain-of-Custody Form
Test Coordinator Manuals
Test Administrator Manuals
Test booklets
Math Reference Sheets, Rulers, and Protractors, if applicable
Large print, read aloud, Spanish, and braille kits
Script:
This list of materials shows you what you should receive in your initial shipment of paper-based test materials. For example, the test coordinator kit will contain the student ID labels and roster.
Note that test booklets will be shrink-wrapped in packages of 5. The large print kit will include two test booklets, one in large print for the student and one in standard print for transcription purposes. The read-aloud kit will include two test booklets, one for use by the student and one for use by the Test Administrator administering the read-aloud accommodation.
Shrink-wrapped packages may be opened between two to five school days prior to the day of testing, depending on your state's policy available in Appendix C of the Test Coordinator Manual. Test Administrators serving as a Human Reader in English or Spanish, or Human Signer for the mathematics accessibility feature or the ELA/L accommodation for students with disabilities must be given two full school days to review the items in conjunction with the read-aloud protocol and the audio guidelines, to ensure consistency of oral and/or signed presentation. Contact your state assessment office if you have any questions. These materials are not to be distributed to the Test Administrator until the day of testing.

20. Chain-of-Custody Forms
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LEA/District Chain-of-Custody Form for Initial Shipment of Materials Form indicates:
A full list of materials within the LEA/district
Form and security numbers
Quantity sent
Delivery information for each secure test material
LTC and STC Sign-off for quantity received
School Chain-of-Custody Form indicates:
Security numbers for each secure test material
Student and Test Administrator assignment
Date and time for checked-out and checked-in of materials
LEA/District Chain-of-Custody Form for LEA/district overage of materials indicates:
Security numbers for each overage material
Date and signature lines for the LTC and STC
Script:
Chain-of-custody forms were created to account for movement of secure test materials throughout the PBA and EOY administrations. LEAs and schools will use these forms during different phases of the testing process:
Receive and inventory shipment of secure test materials;
Student assignment of materials;
Accounting for assignment of overage materials;
Check-out materials before a unit begins;
Check-in after a unit is completed; and
End of testing sign-off for the Test Administrator and Test Coordinator.
LEA and schools should keep these forms on file and should not be returned to Pearson after the PARCC administration.

21. Documenting and Storing Test Materials
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Upon Receipt of Test Materials, Test Coordinators should:
Remove the Packing List, Chain-of-Custody Form, and Test Coordinator Kit from Box 1.
Inventory materials immediately to verify that there is an adequate number for administration.
NOTE: Count through the shrink wrap only. Do not open shrink-wrapped packages until two school days before testing, and do not distribute materials before the first day of testing.
Order additional material, if necessary.
Keep all test materials in a centrally locked storage area, with limited access, until distributing them to the Test Administrators.
Remind Test Administrators that all test materials must be distributed only on test administration day and must be returned to secure storage immediately after testing.
Script:
When you receive your shipment of materials, you should make sure to:
Remove the Packing List, Chain-of-Custody Form, and the resealable package labeled “Test Coordinator Kit” from Box 1.
Use the Packing List and LEA/District Chain-of-Custody for Initial Shipment of Materials Form to verify you have an adequate number of materials for your students and staff. This includes Test Administrator Manuals and test booklets. While counting your materials, we have supplied 1 Test Administrator Manual for every 25 students registered in PearsonAccessnext and each school will receive a 5% overage in test materials. Shrink-wrapped packages may be opened between two to five school days prior to the day of testing, depending on your state's policy available in Appendix C of the Test Coordinator Manual.
Submit an additional order through PearsonAccessnext to replace any missing or damaged test materials. Keep in mind that schools will receive a 5% overage that should be used to help cover any damaged or missing material.
Check that test materials are secure and keep them in a centrally locked storage area, with limited access, until distributing them to Test Administrators each testing day.
Remind Test Administrators that all test materials are secure and that all test material distribution and collection must be documented daily using the School Chain-of-Custody Form or other tracking log and must be returned to secure storage immediately after each day of testing.

22. Documenting and Storing Test Materials
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Keep all boxes in which the test materials were delivered, and use them to return scorable and nonscorable materials after testing is completed.
Report the following occurrences immediately to Pearson using the Form to Report Contaminated, Damaged, or Missing Materials (see the Test Coordinator Manual):
Non-receipt of any packages listed on the School Packing List
Discovery of a damaged test material
Discovery of missing or duplicate sequence numbers on any test booklets
Script:
Pearson has designed shipment boxes to withstand multiple shipments. Test Coordinators should keep all boxes in which the test materials were delivered, and then use them to return materials when testing is complete. If these boxes are damaged in the original shipment, use sturdy replacement boxes or submit an additional order through PearsonAccessnext.
Please use the Form to Report Contaminated, Damaged, or Missing Materials, found in the PARCC Test Coordinator Manual, to report any of the following occurrences:
You did not receive one or more packages of test booklets listed on the School Packing List
You discover a damaged test booklet
You discover sequence numbers are missing or duplicated on the test booklets. Prior to opening the shrink wrap, Test Coordinators can view through the wrap the top and bottom barcodes to ensure they follow a logical sequence. After the shrink wrap is removed, each material can be reviewed.

23. Ordering Additional Materials
Go to: Main Menu
Test Administrations, Schedule, and Testing Times
PearsonAccessnext, Organization Imports, User Accounts, and
Student Registration/Personal Needs Profile (SR/PNP)
Generating an Initial Order of Materials
Management of Materials
Ordering Additional Materials
Tasks to Complete Before, During, and After Testing
Resources
Support
Script:
If you have inventoried your material and find additional materials are needed, you will submit an additional order. In these next few slides we will review at a high level the window of time you have to order additional materials, the authorized personnel and steps to submit those orders in PearsonAccessnext, and important information to keep in mind while ordering your material.

24. Quantity Guideline for Additional Materials
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Additional Material Guidelines
Test Coordinator Manuals – 1 per School
Test Administrator Manuals – 1 per 25 students
Used Test Booklet Return School Header – 1 per 20 students and 1 per grade/subject testing
Scorable Return Label – 1 per 25 students
Nonscorable Return labels – 1 per 25 students
UPS Return labels – 1 per 25 students
Paper Bands – 1 per 20 students
Math Reference Sheets – 1 per Math student (high school)
Script:
If you did not receive an initial shipment of materials, these recommendations will help to ensure you order sufficient quantities of ancillary test administration and return materials.

25. Additional Materials Window
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Additional Order Windows for Paper-Based Testing
Test windows differ by state. Check with your state for more information.
It is the Test Coordinator’s responsibility to understand the additional order window.
Script:
Additional order windows differ by state. Check with your state for more information.
If you have any questions about your state’s testing dates or additional order window, please refer to your state policy under the Testing Window Section of the Test Coordinator Manual.

26. Steps to Order Additional Materials
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Orders Can Be Submitted by Users with the Following Roles:*
LEA Test Coordinator
Non-School/Institution Test Coordinator
School/Institution Test Coordinator
*Note that an “add-on role” must be added for the user account to import files.
An additional materials order is a three-step process on the Orders & Shipments page of PearsonAccessnext:
Verify the shipping information.
Enter a quantity.
Review and complete the ordering process.
Refer to the PearsonAccessnext Training Module found at
Script:
Additional orders can be submitted by users who have the appropriate Role and Add-on Role assigned to their PearsonAccessnext account. See the User Role Matrix document for more information found on the Support page of PearsonAccessnext.
Ordering additional materials occurs when you submit an order through the Orders & Shipment Tracking page found on PearsonAccessnext. This page can also be used to track orders placed by your organization. This presentation will provide a high level three-step process for ordering additional materials through PearsonAccessnext.
First, you will need to verify the shipping information is correct for your organization on the Create/Edit Orders page of PearsonAccessnext. If it is not correct, contact your State Test Coordinator.
Second, in the Amount column of the Edit Materials Order screen enter a quantity for each type of test material that you want to order.
Third, review the order carefully and complete the order.
Once your additional order is approved, please allow 4-5 business days for shipment delivery.
If you would like to see detailed steps on how to order additional materials, please look to the PearsonAccessnext Orders & Shipment Tracking Training Module found at

27. Key Information to Order Additional Materials
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Keep in mind when ordering additional material:
Do not submit additional orders prior to receiving your initial shipment of test materials. All test materials should be inventoried prior to any additional order.
Once an additional order is approved, please allow 4-5 business days for shipment delivery
Test booklets will be shipped in packs of 5.
Additional orders are packaged by school or LEA/district and shipped to a school or LEA/district dependent on your state policy.
Script:
Information regarding your specific state’s shipping and distribution policy may be located in the Test Coordinator Manual. When ordering additional materials, remember to consider these steps:
After receiving your initial shipment, inventory and account for all materials. You should not submit an additional order prior to receiving your initial shipment. Note: that an additional “add-on” role is required to place additional orders through PearsonAccessnext.
Once your additional order is approved, please allow 4-5 business days for shipment delivery.
Test booklets will be shipped in packs of 5.
Depending on your state policy, additional orders are assembled individually by school or district and shipped to a school or district.

28. Tasks to Complete Before, During, and After Testing
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Test Administrations, Schedule, and Testing Times
PearsonAccessnext, Organization Imports, User Accounts, and
Student Registration/Personal Needs Profile (SR/PNP)
Generating an Initial Order of Materials
Management of Materials
Ordering Additional Materials
Tasks to Complete Before, During, and After Testing
Resources
Support
Script:
In this section, we will review the tasks LEA and School Test Coordinators must complete before, during, and after testing.

29. Tasks to Complete Before Testing
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Two months before testing:
Register students in PearsonAccessnext and resolve critical warnings/alerts.
Establish a testing schedule.
Script:
For a successful test administration, the Test Coordinators must prepare themselves, Technology Coordinators, Test Administrators, students, the test environment, and all test materials prior to the day of testing.
Two months prior to the test administration:
Ensure SR/PNP information has been entered into the PearsonAccessnext system for every student. This action will produce the number for the initial quantities of materials to be distributed to each school. It is recommended to register students, update data, and resolve critical warnings two months prior to the test administration. When adding students to PearsonAccessnext through the SR/PNP Import process or through the user interface, critical warnings will appear in PearsonAccessnext if key demographic information is missing. PearsonAccessnext allows for students to be added without these fields populated to ensure students are able to test with the expectation that the missing information will be populated before the resolution end date. Critical warnings are a reminder to populate these fields. The Critical Warnings and Alerts PearsonAccessnext Training Module will show steps on how to complete these tasks. This module is located at Test Coordinators should watch the SR/PNP Import Training Module and carefully review the SR/PNP File Field Definitions document in order to fill in the correct values within the SR/PNP File Layout.
View the recommended training modules for paper-based testing. These modules are located at
Establish a testing day schedule for your school.

30. Tasks to Complete Before Testing (continued)
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Two months before testing:
Develop a security plan.*
Develop a logistics plan.
Develop a training plan.
Script:
Two months prior to testing:
Maintain test security. This is one of the most important responsibilities for School Test Coordinators. To ensure that PARCC procedures for protecting secure test materials are followed, develop a security plan for your school. Review your school’s security plan with your LEA Test Coordinator, if applicable.
All Test Coordinators must follow state requirements for the security plan.
A successful security plan will:
Ensure staff with access to secure test materials review the PARCC security agreement and sign a copy, if required by your state (refer to Appendix C for your state's policy).
Designate a central locked storage area, with limited access, for securing test materials.
Establish who is responsible for shredding and recycling test materials (e.g. scratch paper written on by students) after the administration.
Establish and document a chain-of-custody plan which ensures all test materials are accounted for at all times before, during, and after test administration. Failure to develop, implement, and follow a chain-of-custody plan could result in test invalidations or other actions per state policy. You may use all of the Chain-of-Custody Forms as an example or create your own equivalent log to track secure materials. Schools must maintain the log of secure test materials for at least three years.
Ensure a successful and secure administration of the PARCC assessments by thoroughly planning and coordinating the following logistic activities:
Schedule test administration units, locations, and assign students.
Prepare a record of Test Administrators and their students for each session.
Plan for the distribution and collection of testing materials.
Work with Test Administrators to schedule tutorials and practice tests for their assigned students prior to the PARCC assessment.
If applicable, establish school policy for dismissing students and/or, for example, allowing them to read a recreational book after completing individual tests and communicate this information to students. Refer to Appendix C of the Test Coordinator Manual for your state’s policy.
School Test Coordinators are responsible for developing a training plan for all Test Administrators and Proctors on the following topics:
Testing schedule;
PARCC test security protocols;
Chain-of-custody documentation plan;
Expectation of active proctoring and communicating with students;
Administering accessibility features and accommodations, including how to incorporate this information into their daily instruction;
Make-up testing procedures; and
Available resources, including manuals and training modules.
* Computer-Based Chain-of-Custody Form is located on the Support page of PearsonAccessnext

31. Tasks to Complete Before Testing (continued)
Go to: Main Menu
One month before testing:
Prepare to administer accommodated tests, if necessary.
Schedule practice tests and student tutorials (recommended).
Script:
One month prior to testing:
If administering accommodation(s), understand which provided accessibility features and accommodations (identified in advance) must be documented ahead of the test administration. Ahead of time, review each student’s IEP plan, 504 plan, (or EL plan, if required by your state) and prepare a list showing each student and his or her specific accessibility features or accommodation(s). Indicate whether a specific test setting or Test Administrator will be required. The SR/PNP in PearsonAccessnext should indicate this information. Train all Test Administrators who will provide accommodations, including additional Test Administrators. Confirm materials needed to support paper-based accommodated tests have been ordered through Orders & Shipment Tracking in PearsonAccessnext.
Develop a plan to provide students with an opportunity to become familiar with the PARCC assessments using the PARCC practice resources, available online at: LEAs and schools may set their own schedules, but the sample items and tutorials should be administered on a separate day before the PARCC assessments is administered. Schools should also strongly encourage teachers to familiarize students with the scoring rubrics prior to administration to help them understand the criteria by which their responses to prompts on ELA/Literacy assessments will be scored.

32. Tasks to Complete Before Testing (continued)
Go to: Main Menu
One month before testing:
Review the Test Coordinator Manual and recommended online training modules to prepare for Test Coordinator responsibilities.
Conduct Test Administrator and Proctor trainings.
Notify students and parents about the PARCC assessment and preparation tools.
Script:
One month before testing:
Review the policies and instructions for test administration in the Test Coordinator Manual and review the available online training modules.
Schedule and conduct trainings for Test Administrators and Proctors, including accommodations training.
Meet with students to review testing day policies and expectations and inform students and their parents on the PARCC assessment and the availability of practice tests.

33. Tasks to Complete Before Testing (continued)
Go to: Main Menu
Two weeks before testing:
Finalize the testing schedule.
Receive, document, and store materials.
Sign the PARCC security agreement, if required by your state.
Update SR/PNP.
If applicable, order additional test materials.
Script:
Two weeks before testing:
Finalize the school’s test administration schedule, location and assigned Test Administrators and Proctors to student testing groups.
School Test Coordinators should review the instructions for receiving, documenting, and storing test materials in this module or in the Test Coordinator Manual.
Staff with access to secure test materials must review the PARCC security agreement found in Appendix B of the Test Coordinator Manual and sign a copy, if required by your state. Refer to Appendix C for your state's policy.
Update SR/PNP in PearsonAccessnext with any changes that may have occurred after the initial import.
Inventory initial shipment of materials immediately to verify that there is an adequate number of test materials and order additional test materials, if needed.

34. Tasks to Complete Before Testing (continued)
Go to: Main Menu
One week before testing:
Meet with Test Administrators and Proctors.
Check for test administration updates at parcc.pearson.com/bulletins
On the day of testing:
Make final preparations.
Script:
Next, we will review activities to perform one week prior to testing.
Test Coordinators must schedule a meeting to present and discuss the security and training plan with Test Administrators and Proctors. In addition:
Make sure Test Administrators understand policies and procedures on guidance for redirecting students and clarifying directions during testing.
Review day of test activities.
Inform Test Administrators how they can obtain additional materials needed during test administration, such as extra scratch paper.
For important test administration updates, schools should regularly visit parcc.pearson.com/bulletins
On the day of testing, School Test Coordinators must:
Confirm testing rooms are configured so that students are separated by a reasonable distance.
Ensure testing rooms are clear of all instructional displays.

35. Tasks to Complete During Testing
Go to: Main Menu
On the Day of Testing:
Distribute test materials.
Monitor test activity.
Ensure accessibility features and accommodations are being applied to appropriate students.
Create make-up tests in PearsonAccessnext and supervise make- up testing.
Be available to Test Administrators and Proctors.
Investigate testing irregularities and security breaches.*
Follow protocol for contaminated or damaged test materials, Safety Threats, and Severe Weather.
Collect materials from Test Administrators after each unit.
* Reporting testing irregularity or security breaches may different by states. Please check your state policy in your Test Coordinator Manual.
Script:
LEA and School Test Coordinators will have to be active during testing. They will:
Distribute test materials each day of testing. School Test Coordinators must distribute test materials from secure storage to the Test Administrators and document this movement on the School Chain-of-Custody Form or other tracking log.
Ensure that Test Administrators are actively monitoring students during testing and that test security protocols are being followed.
Ensure that Test Administrators provide students with their approved testing accommodations and pre-identified accessibility features. You can find this information in the student’s SR/PNP record on PearsonAccessnext. This information specifies specific testing conditions, materials, or accessibility features and accommodations needed for testing.
Identify students who need to be scheduled for make-up testing because they were absent from a regular administration, and schedule make-up testing to occur.
Be available to Test Administrators and Proctors to answer all questions during the test administration.
Document any instances of testing irregularities and breaches, on the Form to Report a Testing Irregularity or Security Breach and report them to your LEA and/or State Education Agency. We’ll talk more about security breaches on the next slide.
Follow protocols for Contaminated or Damaged Materials and Safety Threats and Severe Weather. Additional information can be found in the Test Coordinator Manual.
Collect paper test material(s) and test tools from the Test Administrators immediately after each unit in each grade/subject and document those materials on the School Chain-of-Custody Form.

36. During Testing: Security Breaches
Go to: Main Menu
Monitoring and Reporting Testing Irregularities and
Security Breaches
All instances of testing irregularities and security breaches must be reported to the School Test Coordinator, and subsequently, the LEA Test Coordinator or PARCC State Contact, depending on your state policy.
Check your state policy in the PARCC Test Coordinator Manual for state-specific requirements for reporting a Security Breach.
Script:
PARCC assessments are a secure testing event, and any testing irregularities or security breaches must be immediately documented. The Form to Report a Testing Irregularity or Security Breach available in the appendix section of the Test Coordinator Manual located at or another form designed by your state, must be completed and submitted within two school days of the incident, unless otherwise directed by your LEA Test Coordinator or PARCC State Contact.
You should also know that when state department of education offices hears allegations of improprieties, the state’s designee may contact the LEA or School Test Coordinator to investigate it and report back.
Any action that compromises test security or score validity may be classified as a test irregularity and security breach. The following are examples of test irregularities and security breaches; see the Test Coordinator Manual for more examples.
use of prohibited electronic devices, (e.g., cellphone, smartphone, iPod®, smart watch)
coaching students during testing, and
copying or reproducing, including taking pictures of, any part of the passages, test items, secure test materials, or online test forms.

37. During Testing: Contaminated & Damaged Materials
Go to: Main Menu
Contaminated or damaged test materials must be replaced. After testing, the Test Coordinator must:
Place student ID label on replacement document.
Record security barcode number of the damaged and new documents.
If possible, transcribe responses from contaminated test material into the replacement. If not, the student must be given a retake opportunity.
Destroy contaminated material according to local biohazards protocols.
Compile a list of contaminated/damaged test booklets, maintain the list, and notify your state.
Script:
Paper test materials can become contaminated or damaged if, for example, a student becomes ill or gets a paper cut, or if a test booklet is torn. Contaminated or damaged test materials can no longer be used and must be replaced. After the Test Administrator has replaced the student’s test materials and testing is complete, the Test Coordinator must:
One, place a student ID label on the replacement document prior to returning it for scoring. If the student ID label has become contaminated, hand grid the cover sheet with the student information.
Two, record the security barcode number of the damaged document on the Form to Report Contaminated, Damaged, or Missing Materials available in the appendix section of the Test Coordinator Manual and record the security barcode number of the new document on the School Chain-of-Custody Form.
Three, determine if the completed responses can be transcribed.
If possible, the student responses in a contaminated test booklet should be transcribed into a replacement test booklet by qualified staff. Please see the guidelines for transcribing student responses found in the Test Coordinator Manual.
If not possible, then the student must be given the opportunity to retake those units during make-up testing using a replacement test booklet. Return the replacement test booklet to Pearson along with the rest of the scorable materials.
Four, securely destroy the contaminated test booklet according to local biohazard protocol, and
Five, compile a list of contaminated and damaged test booklets, maintain the list on file for the length of time specified by your state, and notify the state according to your state policy.

38. During Testing: Safety Threats and Severe Weather
Go to: Main Menu
Create a Plan and Train Staff for Safety Threats and Severe Weather
Test Administrators and Proctors must:
Note the time of the disruption.
Secure test materials as specified in your School Security Plan
Prepare students for the continuation of the unit and resume students’ tests.
Document the situation in writing.
Script:
In the event that there is a building evacuation, lockdown, or school closure during testing, Test Administrators and Proctors should be trained on what to do. If the lockdown of the school or district building causes testing to be delayed, altered, or cancelled, Test Administrators and Proctors must:
Note the time of the disruption so that the remaining time for the unit can be calculated.
Secure test materials as specified in your School Security Plan.
Upon returning to the testing room, prepare students for the continuation of the unit, inform students of the remaining time, and write the updated unit start and stop times on the board.
Test Coordinators should document the situation in writing, including names of students affected and action steps taken.
Refer to your state’s policy in the Test Coordinator Manual for reporting situations like these.
* Check your state policy in the PARCC Test Coordinator Manual for state-specific procedures for reporting Safety Threats and Severe Weather.

39. Tasks to Complete After Testing
Go to: Main Menu
After Testing the PARCC Assessment
The day of testing:
Collect materials.
Script:
Immediately after testing, School Test Coordinators will collect test materials and verify all materials have been accounted for using the School Chain-of-Custody Form or other tracking log. These materials include:
The Test Administrator Manual,
Used and unused test booklets and scratch paper,
Mathematics reference sheets and calculators (if applicable).

40. Tasks to Complete After Testing
Do Not Score
Go to: Main Menu
After Testing the PARCC Assessment (continued)
One week after the final unit:
Organize and return test materials.
Identify and mark specific test materials as “Do Not Score.”
Securely destroy used scratch paper and mathematics reference sheets.
Recycle unused, non-secure test material (after EOY).
Complete a Post-Test Certification Form.
Keep records according to your state’s policy.
Within the final week of testing:
Resolve critical warning/alerts in PearsonAccessnext.
Script:
One week after the final test unit, School Test Coordinators must:
Prepare scorable and nonscorable materials for packing. In the next few slides of this presentation, we will talk in detail about how to prepare your materials for packing and arrange for pick-up.
Identify large print test booklets where the student responses have been transcribed into a corresponding test booklet and also test booklets that are damaged and unused. Mark the damaged or unused test booklets with “Do Not Score” or an “X” in large font on the Student demographic page. Do not write over the barcode. Return these materials with the nonscorable materials.
Work with the LEA Test Coordinator to ensure scratch paper and mathematics reference sheets written on by students during testing are destroyed immediately after all testing is complete and documented on the School Chain-of-Custody Form or other tracking log.
After the EOY administration, recycle Test Administrator Manuals and unused scratch paper. Once recycling is complete, it must be documented on the School Chain-of-Custody Form or other tracking log.
Complete the Post-Test Certification Form, once materials have been shipped and materials securely shredded or recycled. This will also require the Principal’s signature. This form certifies that all materials have been tracked using Chain-of-Custody Forms or other tracking log and were accounted for from receipt to packing and shipping.
The following records must be maintained by your school for as long as noted by your state’s policy in Appendix C of the Test Coordinator Manual:
copies of all signed security agreements;
chain-of-custody documentation;
if not already included in chain-of-custody documentation, test group/classroom roster records noting who administered each unit (both Test Administrator and Proctor(s) and names of students assigned to that group;
if applicable, copies of any Forms to Report a Testing Irregularity or Security Breach, Missing Materials; and
if applicable, a copy of your signed Post-Test Certification Form.
Finally, resolve critical warnings/alerts in PearsonAccessnext. Critical warnings will appear in PearsonAccessnext if key demographic information is missing from a student’s profile. These must be resolved after the PARCC administration.

41. After Testing: Packing Materials
Go to: Main Menu
Checklist to prepare materials for packing:
Scorable test booklets contain a student ID label or hand-gridded student demographic data.
Used Test Booklet Return School Header completed for each grade level and subject.
Scorable and nonscorable materials are packed in the boxes in which they were delivered.
Boxes are not overfilled.
One return shipping label is placed on the top of each box.
The sequence of boxes is indicated on each return shipping label.
Script:
It is the Test Coordinator’s responsibility to ensure that all secure and non-secure materials have been returned to Pearson. When preparing materials for packing, Test Coordinators should read Pearson’s Return Instruction Sheet and Shipping Carrier Return Instructions.
In general:
Ensure scorable test booklets have either a student ID label or hand gridded information. This label is applied to the lower left corner, Box H, of the front page of the test booklet. If there is no student ID label available, all information on the student demographic data grid must be completed using a wooden No. 2 pencil.
Confirm a Used Test Booklet Return School Header has been completed for each grade level and subject, and that materials for each grade level and subject have been banded separately. For example, used test booklets for Algebra II are banded together, and used Geometry test booklets are banded together. If your stack of materials is too large, you may use more than one paper band per grade level and document type, if necessary.
As previously noted, all materials should be returned to Pearson using the boxes in which they were delivered. If these boxes were damaged in the original shipment, use sturdy boxes or contact your LEA Test Coordinator to place an additional order. Scorable and nonscorable materials must be boxed separately. Do not include any nonscorable materials in the scorable box(es), and vice versa.
Do not overfill a box. To avoid damage caused by shifting during shipment, add crumpled paper to fill in the spaces.
Locate the resealable package labeled “Test Coordinator Kit.” This package will contain your scorable and nonscorable return shipping labels. Place one applicable return shipping label on the top of each box.
Count the total number of scorable boxes and the number of nonscorable boxes. Do not combine your scorable box count with your nonscorable box count. Indicate the sequence of boxes being returned for each school on the return shipping label (for example, Box 1 of 3, Box 2 of 3, and Box 3 of 3).

42. After Testing: Packing Scorables
Go to: Main Menu
Packing scorable materials for Return Shipment:
Place all materials in the shipping boxes.
One school, per box. Do not combine two school’s test materials in one box.
Once all materials are in boxes, indicate the sequence of boxes being returned for the school (e.g., Box 1 of 3, Box 2 of 3, and Box 3 of 3) on the return shipping label.
Do not mix scorable and nonscorable materials in the same box.
Script:
When packing scorable materials for return, place materials in the boxes as shown. You can see that each grade has the appropriate Used Test Booklet Return School Header Sheet on top, and that all of the subjects for each grade level are banded together. For example, used test booklets for Algebra II and Geometry are banded separately.
Each box must contain one school’s test materials. Do not combine a second school’s test materials in the same box, because only one school bar code will be scanned on each box upon arrival. The school bar code that is not scanned will be placed on an alert for non-receipt of materials.
Once all materials are in boxes, seal the boxes securely with packing tape. You will need to remove any previous labels and cover any previous markings before applying the shipping label.
Make sure you do not mix scorable and nonscorable materials within the same box.

43. After Testing: Packing Scorables
Go to: Main Menu
Script:
Here is an example of a Pearson scorable return label.
Place one scorable materials return shipping label on top of each box.
Count the total number of boxes.
On the line that reads “Box-blank-of-blank,” fill in the sequence of boxes being returned for the school. For example, indicate Box 1 of 3, Box 2 of 3, Box 3 of 3.
Make sure you do not include your nonscorable box count with the scorable box count.
You should not write anything else on the labels.
Please note, the PBA and EOY administrations will have different shipping labels. The PBA scorable materials will have a red shipping label, while the EOY scorable materials will have a green shipping label.

44. After Testing: Preparing Scorables
Go to: Main Menu
Script:
Next, apply one UPS scorable return label to the top of each box according to the example shown.

45. After Testing: Preparing Nonscorables
Go to: Main Menu
Script:
Place all nonscorable materials in the shipping boxes. Do not place more than one school’s materials in a box. Here is an example of a Pearson nonscorable return label.
Place one nonscorable materials return shipping label on top of each box.
Count the total number of boxes.
On the line that reads “Box-blank-of-blank,” fill in the sequence of boxes being returned for the school as you did for the scorable return labels.
Make sure you do not include your scorable box count with the nonscorable box count.
Again, you should not write anything else on the labels and ensure that only 1 school is in a box.
Please note, the PBA and EOY administrations will have different shipping labels. The PBA nonscorable materials will have a purple shipping label, while the EOY nonscorable materials will have a yellow shipping label.

46. After Testing: Packing Nonscorables
Go to: Main Menu
Script:
Next, apply one UPS nonscorable return label to the top of each box according to the example shown.

47. After Testing: Arrange for Pickup
Go to: Main Menu
Arrange for Pickup
Contact UPS at to schedule pickup:
Pickups must be scheduled at least 24 hours in advance and no later than one week after the completion of testing.
Check to see if you qualify for freight shipment.
UPS customer service is available 24/7. Tell UPS you are calling about a pickup request for Pearson and will be using their “Return Service.”
Once pickup is confirmed, you will get a confirmation number from UPS that can be referenced if questions or changes arise.
Script:
Arranging for pickup of return materials may differ in some states. Follow your state policy for identifying authorized personnel to return materials. Once your state has identified the appropriate staff for returning materials, and your materials are ready, refer to the Shipping Carrier Return Instructions included in the Test Coordinator Kit for instructions on return shipping.
When contacting UPS to schedule a pickup, please remember the following:
First and foremost, you must contact UPS at least 24 hours in advance of your requested pickup time, and within one week of the completion of testing.
Freight is determined by our Transportation Team by order weight. Any order over 750 pounds will be sent freight. All others will be shipped UPS Ground. If you qualify for freight shipment, details will be in your Test Coordinator Kit.
UPS customer service is available 24/7. Tell the UPS agent that you are requesting pickup for Pearson and will be using Pearson’s “Return Service.” You will need to be ready to provide the following information:
The physical location from where packages will be picked up
The estimated total number of boxes to be picked up
A tracking number from any one of your UPS return labels
Once your pickup is confirmed, UPS will provide a confirmation number that you may reference if any questions or changes arise.

48. Click the Quiz button to edit this quiz
Test your knowledge:
Go to: Main Menu
Quiz
Should all user roles sign a security agreement prior to handling test material?
Yes No
Who is responsible to develop and coordinate the school test administration schedule, including make-up units?
School Test Coordinator
Technology Coordinator
Test Administrator
Proctor
In preparing materials for packing, do I separate Scorable and Nonscorable materials in different boxes and indicate box 1 of 3, 2 of 3 and 3 of 3 for each?
Which Role is responsible for implementing a security plan?
School Test Coordinator
Technology Coordinator
Test Administrator
Proctor
Which Role is responsible for securing and ensuring test materials are collected after testing?
All the above
Should scratch paper be packaged and returned in Scorable or Nonscorable boxes?
Yes No
Script:
***Interactive for users.***
Click the Quiz button to edit this quiz

49. Resources Test Administrations, Schedule, and Testing Times
Go to: Main Menu
Test Administrations, Schedule, and Testing Times
PearsonAccessnext, Organization Imports, User Accounts, and
Student Registration/Personal Needs Profile (SR/PNP)
Generating an Initial Order of Materials
Management of Materials
Ordering Additional Materials
Tasks to Complete Before, During, and After Testing
Resources
Support
Script:
Next, we will review resources available to you.

50. Resources – Support Page
Go to: Main Menu
Script:
Within the Support page of PearsonAccessnext, there are multiple resources available that you can access.
The Support page provides a range of support options, including organization of Resources Categories, such as Manuals and Documents, Training, and more. These documents are searchable by keywords. Links to Top Resources are also avaible such as the PearsonAccessnext Online User Guide and Training Modules. You can also find information about how to contact PARCC Support if you have a question.
This page is found in PearsonAccessnext. Click on Documentation within the Support icon.

51. Resources – PARCC Portal and Avocet
Go to: Main Menu
Go to: Main Menu
Script:
Go to access PearsonAccessnext, find test manuals, documents, training modules, test preparation tools, and weekly bulletins. You may also find information about how to contact PARCC Customer Support Center if you have a question.
You may also use Avocet at to access manuals or important documents that step you through PearsonAccessnext functionally before, during, and after testing. This Website searchable by keywords.

52. Resources – Training Center
Go to: Main Menu
The Training Center is found at:
Select the green PearsonAccessnext drop-down menu and select Training.
Enter your user ID and password, and then click Sign In to go to the Training Center.
Script:
The PearsonAccessnext Training Center allows you to practice without affecting the “live” data for testing activities. For instance, School Test Coordinators can generate sample students or practice placing an additional order or Test Administrators can practice managing test sessions.
The Training Center is found at
When you select Training, notice that the Training Center has a brown theme, while the production site has a blue theme.

53. Resources – TCM
Go to: Main Menu
Test Coordinator Manual (TCM) computer-based and paper-based testing
(under category “Test Administration Manuals”)
Appendix C: State Policy Addendum
Script:
All the information discussed in this training module can be found in the PARCC Test Coordinator Manual.

54. Resources – Accessibility Features and Accommodations
Go to: Main Menu
Accessibility Features and Accommodations Manual
Accessibility Features and Accommodations Training Module:
Script:
Detailed information about PARCC’s accessibility features and accommodations policies, including implementation guidance, can be found in PARCC’s Accessibility Features and Accommodations Manual located at: under Accessibility Features and Accommodations. In addition, the Accessibility Features and Accommodations Training Module is located at:

55. Support Test Administrations, Schedule, and Testing Times
Go to: Main Menu
Test Administrations, Schedule, and Testing Times
PearsonAccessnext, Organization Imports, User Accounts, and
Student Registration/Personal Needs Profile (SR/PNP)
Generating an Initial Order of Materials
Management of Materials
Ordering Additional Materials
Tasks to Complete Before, During, and After Testing
Resources
Support
Script:
Lastly, we will review the support options available to you.

56. Support Contact PARCC Customer Support Center for assistance with:
Go to: Main Menu
Support
Contact PARCC Customer Support Center for assistance with:
Contact your State or LEA Test Coordinator for assistance with:
Navigating PearsonAccessnext
Navigating the Training Center
Managing Student Registration/Personal Needs Profile (SR/PNP) Data
Setting up test units
Managing user IDs and passwords
Accessing resources
Setting up proctor caching
Submitting additional orders
Inquiring about shipments
Testing schedule
Testing accommodations
Unusual circumstances on test days
Violations of test security
School emergencies that affect testing
Questions about general testing policies
Questions about state communications
Many resources are available online.
PARCC Customer Support Center can be reached toll free at You may also send an to
Your State or LEA Test Coordinator may also assist you. Please contact them if you need guidance on these topics.
Online Support and Resources:
Call Toll Free:

57. Go to: Main Menu
Thank you
Script:
We have discussed the roles and responsibilities of both the LEA and School Test Coordinators; the test schedule and testing times; tasks to complete before, during, and after testing; and how to find additional information specific to the paper-based testing. This concludes the Administration Training for PARCC Paper-Based Testing for Test Coordinators.
Thank you for your help in administering the PARCC assessment!