1. Cash Posting Topics
Learn how you can address some special cases in the Invoice to Payment process using the Cash Posting Module
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Jim Bagli Manager, Solution Design
Amadeus Airport IT Americas, Inc. – 2017 User Conference

2. Agenda – Cash Posting Topics
Reversing a Posted Allocated Credit
Posting an entire Credit Batch
Reversing Credit Reversals
Exporting GL Transaction data and create Summary JE entries
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3. 1 - Reversing a Posted Allocated Credit
Scenario:
GL Transactions:
A. None
B. Debit A/R, Credit Revenue
C. None
D. Debit Cash, Credit A/R
E. Debit A/R, Credit Cash
A. Invoice generated 3/24/17
B. Invoice is posted 3/24/17
C. Payment is allocated to an invoice
D. Payment is posted
E. The Posted Allocated Credit is Reversed
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4. 1 - Reversing an Allocated Posted Credit
Create the credit allocation and Post it
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5. 1 - Reversing an Allocated Posted Credit
View the GL Distributions
Cash
A/R
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6. 1 - Reversing an Allocated Posted Credit
Posting the credit allocation
Posting action for the allocated credit 2
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Cash
A/R

7. 1 - Reversing an Allocated Posted Credit
Posting the credit
Posting action for the allocated credit
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Cash
A/R

8. 1 - Reversing an Allocated Posted Credit
Reverse the allocated posted credit
Note: when reversing credits be sure to first select the desired ‘‘Post GL Transaction On’’ date. This may have to be back dated.
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9. 1 - Reversing an Allocated Posted Credit
View the GL Transactions for the reversal – allocation reversal
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Cash
A/R

10. 1 - Reversing an Allocated Posted Credit
View the GL Transactions for the reversal – credit reversal
Cash
A/R
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11. 1 - Reversing an Allocated Posted Credit
Posting action – allocation reversal
Posting action for the reversal - allocation reversal
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12. 1 - Reversing an Allocated Posted Credit
Posting action – allocation reversal
Posting action for the allocation reversal
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A/R
A/R

13. 1 - Reversing an Allocated Posted Credit
Posting action – credit reversal
Posting action for the reversal - credit reversal
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14. 1 - Reversing an Allocated Posted Credit
Posting action – credit reversal
Posting action for the credit reversal
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A/R
Cash

15. 2 - Posting an entire Credit Batch
Multiple Credits in the Batch
Question: Do Batch Control and Batch Actuals have to match before posting is allowed?
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16. 2 - Posting an entire Credit Batch
Multiple Credits in the Batch
Answer: Only if set to required in the TK Defaults Administration screen > Cash Posting Tab
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A/R

17. 2 - Posting an entire Credit Batch
Multiple Credits in the Batch
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18. 2 - Posting an entire Credit Batch
Post the Batch
Select the desired ‘’Post GL Transaction On’’ date.
Then flip the Status from Unposted to Posted and Save.
All Credits are then posted.
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19. 2 - Posting an entire Credit Batch
View the GL Transactions for the Batch
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20. 3 – Reversing a Credit Reversal
A credit has been allocated, posted then reversed.
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Cash
A/R

21. 3 – Reversing a Credit Reversal
Now I want to reverse the reversal. However, in the configuration… ?
Reversal Type is undefined for the RCC (Reversal) Posting Type.
Result: A credit on the customer account which cannot be allocated.
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22. 3 – Reversing a Credit Reversal
Solution:
Recommendation: Do not reverse Reversals (RCCs). It gets sloppy.
Instead, create a new regular credit (same as the previous credit)
Allocate it to the Invoice that is now unpaid as a result of the reversal.
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23. 4 – Exporting GL Transaction Data / Create Summary JEs
Set up the file mapping – SYS018 screen
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24. 4 – Exporting GL Transaction Data / Create Summary JEs
Export the data – delimited format – PF2600 screen
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25. 4 – Exporting GL Transaction Data / Create Summary JEs
View in Excel, then Sort the data by D/C, GL Code
Today's Date: 06-Apr-2017
GL Export For Date Range: 3/1/17 through 3/24/17
3/17/2017 IM C
$1,089.00
AIR D
xxxxxxxxxxxxxx
3/24/2017
$500.00
AIR
3/23/2017 CR
$50.00 -
xxxxxxxxxxxxxx
Credit Reversal comment
RCC
$55.00 x
$77.00
$80.00 D E
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26. 4 – Exporting GL Transaction Data / Create Summary JEs
Sort the data by D/C and GL Code, insert blank rows, summarize using SUMIFS function E F C
$1,089.00
AIR
1089
$500.00
AIR
500
xxxxxxxxxxxxxx
$50.00
Credit Reversal comment -
$55.00 x
105
xxxxxxxxxxxxxx
$77.00
$80.00
312
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=SUMIFS(F12:F16,E12:E16,E15,D12:D16,D15)

27. 4 – Exporting GL Transaction Data / Create Summary JEs
Journal Entries for manual input or electronic upload
Amount
D/C
Account
Date
1089 C
3/24/2017
500
105
xxxxxxxxxxxxxx
312
xxxxxxxxxxxxxx
262 D
1744
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