1. District and Club database
PMail - Selected Features
DACdb – Jamie Lowery
DACdb User Group Meeting - Oct 2015

2. Overview Schedule a Pmail to be sent in the future
Pmail Sending Delay (regret period)
Send a Pmail “now”
What is “now”?
Canceling a Pmail
Tracking Pmails
List of Campaigns
Details page
Pmail Opt-Out 
Why do we have Opt-Out
Current Functionality
Enable or disable in the District
Enable or disable for each Pmail
Future Functionality

3. Pmail Sending Delay Pmail has a sending delay of ~5 minutes.
The delay allows a regret period, during which, a Pmail that is sent, can be canceled.
ALL Pmails sent with the the new Pmail have this delay.

4. Schedule a Pmail
You can schedule a Pmail to be sent up to a week later
Clicking on the “Schedule Delivery” button opens the “Send Message Later” dialog box

5. Schedule a Pmail
Select the radio button next to the time you want to send your Pmail.
One week in advance can be selected.
Once selected, you can continue to compose and send your Pmail normally.

6. Send a Pmail “now”
If you have a Pmail that is scheduled to be sent in the future, you can send it “now” by clicking the blue arrow “Send Now” button on the Pending page.
What is “now”?
When the “Send Now” button is clicked, the Pmail’s send time is changed from the scheduled time to the current time.
The script that actual sends the s runs every five minutes and adds the regret period to the send time.
“Now” is really ~5 minutes from the instant you click the “Send Now” button.

7. Cancel a Pmail A sender can cancel a Pmail that they’ve already sent.
The Pmail must still be in the sending delay regret time period (~5 minutes)
Simply go to the Pending page and click the red “x” Delete button.
The Campaign is deleted and not sent

8. Tracking Pmails
You can track sent Pmails by going to the Tracking page
Many statistics are available
Click the Subject of a campaign to view details about the campaign

9. Tracking Pmails
Detailed information about the campaign, its recipients as well as resending options are available

10. Why do we have Opt-Out Pmail Opt-Out – Why
Allow users to stop receiving Pmails if they choose
Anti-spam regulations (CAN-SPAM act of 2003) require an Opt-Out on all unsolicited s (there is some leeway with this)
Tell recipients how to opt out of receiving future from you.
Honor opt-out requests promptly.
Monitor what others are doing on your behalf.

11. Current Functionality
Pmails with an Opt-Out link look like this:
When the recipient clicks on the “Unsubscribe” link they are taken to this page:

12. Current Functionality
The user must select the checkbox next to “All communication from DACdb” (currently the only choice)
If the recipient clicks “No”
Taken to a page that notes that no changes have been made
If the recipient clicks “Yes”
The Opt-Out setting in their member profile is set to “Yes”
The user will not receive any other Pmails from DACdb
If the user does not check the checkbox for “All communication from DACdb” and clicks “Yes”
Taken to a page that notes that no selections were made

13. Current Functionality
When a Pmail recipent opts out of Pmail communication, a log record is created in their membership profile

14. Pmail Enable/Disable
The Sender can choose to include the Opt-Out link in their Pmail on a Pmail-by-Pmail basis:

15. District Enable/Disable
The District can set the default for the “Include Opt-Out” checkbox in the NEW Pmail
Default is “Checked” (Enabled)

16. Future Functionality
DACdb will be making Opt-Out choices more granular, allowing the user the ability to selectively opt out of certain types of Pmails – rather than all Pmails
Future Opt-Out areas:
Club Opt-out from Pmails
Exists – not advertised
Club
Club
Club Newsletters
File Upload Notifications
ListServer s
District / Zone
District s
District Bulletins
District Event Announcements

17. Questions and Answers