1. Change Review Board (CRB) Meeting
Wednesday, December 1, :00 a.m., Eastern time
(888) ; #

2. Agenda Agenda Welcome/Introduction Buyer 3.0 Upgrade Update
Upgrade Objectives
What’s new in Buyer 3.0?
Contingency Budget Review
W-9 Project / Vendor Inactivations
Contact Us
12/1/10 CRB Meeting

3. Agenda Agenda Welcome/Introduction Buyer 3.0 Upgrade Update
Upgrade Objectives
What’s new in Buyer 3.0?
Contingency Budget Review
W-9 Project / Vendor Inactivations
Contact Us
12/1/10 CRB Meeting

4. Buyer 3.0 Upgrade We’re upgrading MFMP Buyer!
MFMP 3.0 Operational Objectives
MFMP 3.0 Other Objectives
MFMP secure report evaluation
Ariba 9R1 / CR evaluation
Workflow process improvement
Address previous audit findings
Clean-up of open approvables
Update current FLAIR interface
12/1/10 CRB Meeting

5. Agenda Agenda Welcome/Introduction Buyer 3.0 Upgrade Update
Upgrade Objectives
What’s new in Buyer 3.0?
Contingency Budget Review
W-9 Project / Vendor Inactivations
Contact Us
12/1/10 CRB Meeting

6. Buyer 3.0 Upgrade What’s New?
A new customizable “Buyer Dashboard,” similar to Analysis 3.0
12/1/10 CRB Meeting

7. Buyer 3.0 Upgrade What’s New?
Steps to create a requisition were reduced to 1 single step
12/1/10 CRB Meeting

8. Buyer 3.0 Upgrade What’s New?
Identify requisitions that are copied as a link in the history tab In
Including the requisition it was copied from
12/1/10 CRB Meeting

9. Buyer 3.0 Upgrade What’s New?
A new form for invoicing includes fewer steps
12/1/10 CRB Meeting

10. Buyer 3.0 Upgrade What’s New?
Detailed Ariba error messages, including the number of errors
12/1/10 CRB Meeting

11. Buyer 3.0 Upgrade What Else is New?
More than one comment can be added to the header of a requisition.
Attachments can be included without entering a comment.
Catalogs have expanded search capabilities.
Long-term integration with Analysis 3.0.
Enhanced delegation of approval authority.
12/1/10 CRB Meeting

12. Buyer 3.0 Upgrade Buyer Upgrade Proposed Timeline
Upgrade Activity
Estimated Timeline
Code freeze
In place
Development begins
System testing
Spring 2011
User Acceptance Testing (UAT) / Buyer 3.0 Training
Summer 2011
Go-Live
Fall 2011
12/1/10 CRB Meeting

13. Agenda Agenda Welcome/Introduction Buyer 3.0 Upgrade Update
Upgrade Objectives
What’s new in Buyer 3.0?
Contingency Budget Review
W-9 Project / Vendor Inactivations
Contact Us
12/1/10 CRB Meeting

14. CR Review: CRB Previous Recommendations
For enhancements that aren’t included in Ariba 9R1 as “out of the box” solutions, we must pay for them from the contingency budget.
For the MFMP 3.0 upgrade, we have approximately 750 contingency budget hours which we can dedicate to the enhancement effort.
12/1/10 CRB Meeting

15. CR Review: CRB Previous Recommendations
The CRB discussed the following at the 5/18/10 meeting:
Enterprise
Customer-Driven
ROM Estimate
Statutory Changes
CR 114 ( formerly ): Green/Recycled Reporting
200 hours
Audit Findings
CR 108: PO Start Date / End Date
40 hours
CR 110: Buyer Password Complexity
360 hours
Other Requested Changes
CR 116: Improvements to the Invoice eForm
48 hours
CR 29: Include Voucher # & SWDN on Payment Update eForm
50 hours
CR 30: Add Contract ID to the DO
Total CR Hours
746 hours
12/1/10 CRB Meeting

16. CR Review: CRB Previous Recommendations
Considering Ariba 9R1 functionality and statutory changes, these are the change requests we must implement in Buyer 3.0:
Approximately 294 hours ( ) are available for Buyer 3.0 upgrade enhancements.
Change Request
ROM Estimate
Enhancement Request: Adding PUI to the DO search
FREE
CR 116: Improvements to the Invoice eForm
CR 110: Buyer Password Complexity
CR 132: W-9 RTI – Phase 2, Part 2
216 hours
CR 108: PO Start Date / End Date
40 hours
CR 114: Enhanced Recycled / Green reporting
200 hours
Total CR Hours
456 hours
12/1/10 CRB Meeting

17. CR Review: CRB Previous Recommendations
What else are we considering?
Before finalizing the CRs for the upgrade, we are still exploring change requests for:
IR Mass Accounting Edit
Can IR Mass Accounting edit be implemented without hindering system performance?
Buyer Password Reset
Review state’s security standards with Agency for Enterprise Information Technology (AEIT).
12/1/10 CRB Meeting

18. Wrap-Up CR Review: Next Steps
Next Steps: We’ll hold a conference call within the next two weeks to vote on the remaining contingency hours.
Questions / Comments?
12/1/10 CRB Meeting

19. Agenda Agenda Welcome/Introduction Buyer 3.0 Upgrade Update
Upgrade Objectives
What’s new in Buyer 3.0?
Contingency Budget Review
W-9 Project / Vendor Inactivations
Contact Us
12/1/10 CRB Meeting

20. W-9 Project / Vendor Inactivations
Beginning this month, MFMP will remove dormant vendors from the Vendor Information Portal (VIP).
Periodically, vendors will become dormant when they have not accessed their VIP account or responded to bids through Sourcing within the past two fiscal years.
Vendors receiving purchase orders or payments are not considered dormant. 
Where can I find more information?
MFMP View eNewsletter
Vendor bulletin board
Vendor Inactivation reports
DMS is partnering with DFS for vendor outreach and education
12/1/10 CRB Meeting

21. W-9 Project / Vendor Inactivations
Why?
Removing dormant vendors from MFMP allows our buyer customers to select active vendor locations with accurate information when completing purchase requisitions (PRs).
This will eliminate delays in processing the PRs.
Removing these vendors also assists DFS with its W-9 Project. The W-9 project requires DFS to have valid Form W-9s on file before it releases payments to the vendor.
Removing dormant vendors helps MFMP obtain valid Form W-9s from a smaller set of vendors, and reduces the pay cycle time for buyer and vendor customers.
12/1/10 CRB Meeting

22. Agenda Agenda Welcome/Introduction Buyer 3.0 Upgrade Update
Upgrade Objectives
What’s new in Buyer 3.0?
Contingency Budget Review
W-9 Project / Vendor Inactivations
Contact Us
12/1/10 CRB Meeting

23. Wrap-Up Contact Us Team Member E-mail Phone Number
Communications Analyst
(850)
F&A Process Analyst
(850)
Operations Manager
(850)
Vendor Management Analyst
(850)
Chief, State Purchasing Operations
(850)
12/1/10 CRB Meeting