1. FROM GAPS TO CAPS
Risk Management Capability Based on Gaps Identification in
the Baltic Sea Region (BSR)

2. SOURCE 2014 Call for prevention and preparedness projects in
civil protection and marine pollution
Under the prevention priority:
Actions on the governance of risk management practices, including the integration of disaster risk assessments into the planning process and cross-border and cross-sectorial risk management practices for sustainable development
FROM GAPS TO CAPS

3. PURPOSE
Facilitate future national assessments of risk management capability in accordance with the EU Decision on a Union Civil Protection Mechanism among the participating countries
Build knowledge on disaster risk management capability assessments
Develop a more common understanding of such assessments at national level in the BSR
FROM GAPS TO CAPS

4. ADMINISTRATIVE OVERVIEW
Project budget: ,55 EUR
EC funding: EUR (75 %)
Duration of the project: 24 months
Starting date: 1 January 2015
Ending date: 31 December 2016
FROM GAPS TO CAPS

5. PARTNERS Fire and Rescue Department under MI Republic of Lithuania
Council of the Baltic Sea States (CBSS)
Frederiksborg Fire & Rescue Service
Estonian Rescue Board
Ministry of the Interior of Finland
Hamburg Fire and Rescue Service
University of Iceland
State Fire and Rescue Service of Latvia
Norwegian Directorate for Civil Protection and Emergency Planning (DSB)
Main School of Fire Service in Warsaw
Swedish Civil Contingencies Agency (MSB)
FROM GAPS TO CAPS

6. PROJECT ORGANISATIONAL SCHEME
CORE GROUP
(PA SECURE, SE, NO, LT)
TASK A: Management and reporting to the Commission
(LT)
TASK B: Publicity (CBSS)
TASK C: Risk Management Capability Assessment Methodology (IS)
TASK D: Comparison of Evaluations of Emergencies and Exercises (DE)
FROM GAPS TO CAPS

7. PROJECT ACTIVITIES 2015 2016 2017 FROM GAPS TO CAPS 20 Jan Brussels
Kick-off
24–25 Mar Iceland
18-20 May Latvia
Seminar No. 1
30 Sep (30 Oct)
First progress report
9-11 Nov Estonia
Seminar No. 2
2015
31 May (June 30)
Second progress report
27-29 Jun Germany
Seminar No. 3
14-16 Sep Lithuania
Final Seminar
15-16 Nov Sweden
Final Conference
1 Feb (27 Feb)
Final report
2016
2017
FROM GAPS TO CAPS

8. COORDINATION EXPERIENCE
“Baltic Region Spirit”
Evaluation of a real need while planning the project budget
High turnover of participants = difficulties in communication and slow involvement into the project
Representatives from different (level)
institutions enable to tackle the issue
from different perspectives
Established network of experts
Gained skills benefit performance quality in other areas
Communication is the key to project success
FROM GAPS TO CAPS

9. PROJECT RESULTS
Enhanced capabilities for preparing and reviewing national capability assessments and risk assessments
Increased comparability between future national capability assessments
Enhanced awareness of cross-border hazards
Enhanced awareness and understanding for the cross-border needs
Enhanced
preparedness
FROM GAPS TO CAPS

10. PROJECT ACTIVITIES 2015 2016 2017 FROM GAPS TO CAPS 20 Jan Brussels
Kick-off
24–25 Mar Iceland
18-20 May Latvia
Seminar No. 1
30 Sep (30 Oct)
First progress report
9-11 Nov Estonia
Seminar No. 2
2015
31 May (June 30)
Second progress report
27-29 Jun Germany
Seminar No. 3
14-16 Sep Lithuania
Final Seminar
15-16 Nov Sweden
Final Conference
1 Feb (27 Feb)
Final report
2016
2017
FROM GAPS TO CAPS

11. STILL TO DO LIST Task Assignments Deadline B
Editing, layout, publishing the publication on ideas for future national assessments of risk management capability in the BSR
15th of December, 2016
Preparing a publicity strategy for the post-project phase, including the potential restructuring of the project website into a database
19th of December, 2016
ALL
Making the last project payments
31st of December, 2016
Disseminating the publication on ideas for future national assessments of risk management capability in the BSR
1st of January, 2017
Provision of the last financial report to CO
1st of February, 2017
Compilation of the final beneficiary report 
27th of February, 2017 A
Preperation of the final financial and technical reports
Provision of the final beneficiary report; interim technical report; final financial report to EC
1st of March, 2017
Transferring the second payment to beneficiaries
20th of May, 2017
FROM GAPS TO CAPS

12. IT WAS GREAT!
FROM GAPS TO CAPS