1. 2012 budget report, draft budget request for 2013 and future outlook
CAST FRC-D
2012 budget report, draft budget request for 2013 and future outlook  
Martyn Davenport
18 June 2013

2. 2012 Budget report 4He High Sensitivity run 2012 budget report
Magnet operation costs 2012
The status of the CAST Common Fund end 2012 

3. Program for 2012 - 4He high sensitivity run
Remove 3He from CAST and store in transport bottle for shipment back to LLNL
Thanks to TE-CRG cryolab!
2M$ 3He safely transferred and stored
Cut trees to clear line of sight for sun filming
Check alignment of XRT/CCD with laser (magnet warm)
Sun filming
Add 300 mbar 4He Cool-down magnet
Insert new GRID in tracking/ test (1st time since 2002)
Data taking 4He new GRID in tracking program
Sun filming in September
Upgraded system but weather poor
Continued data taking
End data taking start of intensive tests
Last time He gas in cold bore
Tests for CFD analysis & data anaysis
Full survey GRID (aide and collaboration of CERN surveyors excellent record 3.5d)
Remove SSMM detectors and check alignment XRT/CCD with laser (magnet cold)
Forced warm up of the magnet to ambient temperature by mid-December
Prepare to open cryostat early in 2013 before LS1

4. Contributions for the Phase IV are detailed in the table below.
2012 Budget report
2012 is the first year of the Addendum No4 concerning the Phase IV ( )
Contributions for the Phase IV are detailed in the table below.

5. Phase IV - Contributions table
Standard (kCHF)
In-kind details ( )
Special (kCHF)
Total
Cash
In-Kind
Cash or in-kind
(kCHF)
2012
2013
2014
CERN 20 15
Technical support
105
IRFU-Saclay, France 18
184 54
Greek Delegation
100 50
450
UP, Greece 30
304 90
UTH, Greece
NCSR, NTUA, Greece 34 9
TU-Darmstadt, MPE UFRA, Germany
3.6 6 36
Mech wkshp (6,6,6),
PANTER tests
58.8
MPP, Germany 5
Columbia U., USA
DTU-Space, Denmark
UD, Turkey
104
U Bonn, Germany
INR, Russia
LLNL, USA
154 45
UBC, Canada
Mech & Elec wkshp
RBI, Croatia
UZ, Spain 27
Staff at CERN 84
UT, Italy
MPS, Germany 10
TOTAL
216.6
246.6 64 94 37 88
1138.8
Cash+ In Kind + Special =Average of 380 kCHF / year

6. 2012 -2014 Manpower and Team leaders
Institute
Team leader
Physicists
Minimum annual contribution assuming 5k/PhD
(CAST contact)
[kCHF]
CERN
M. Davenport 4 20
IRFU-Saclay, France
I. Giomataris 3 15
UP, UTH, NCSR, NTUA, Greece
K. Zioutas 7 35
U Bonn, Germany
K. Desch 2 10
TUD, Germany
D. Hoffmanm
UFRA, Germany
J. Jacoby 1 5
MPP, Germany
G. Raffelt
UD, Turkey
S. A. Cetin
INR, Russia
S. Gninenko
DTU-Space, Denmark
F. Christensen
LLNL, USA
M. Pivovaroff
UBC, Canada
M. Hasinoff
Columbia U, USA
C. Hailey
RBI, Croatia
M. Krcmar
UZ, Spain
I. Irastorza 6 30
UT, Italy
G. Cantatore
MPS, Germany
S. Solanki
TOTAL  41
205

7. Status end 2011 Balance 137.4 kCHF
Outstanding contributions kCHF
To be carried on into
Institute 
Outstanding end 2011
(kCHF)
CERN
4.9
IRFU-Saclay, France
Greek Delegation
50.0
UP, Greece
UTH, Greece
NCSR, NTUA, Greece
TU-Darmstadt, MPE UFRA, Germany
5.2
MPP, Germany
1.4
Columbia U., USA
DTU-Space, Denmark
UD, Turkey
10.0
INR, Russia
LLNL, USA
7.6
UBC, Canada
5.0
RBI, Croatia
UZ, Spain
21.6
UT, Italy
0.1
MPS, Germany
TOTAL
105.8 

8. Contributions 2012 Contributions in 2012:
CASH kCHF (plus kCHF reimbursements)
In-kind contributions kCHF
Total for kCHF (compared to kCHF promised in Add No 4)
Over-page details of contributions

9. Actual contributions in 2012 (kCHF)
Addendum No 4 for 2012 (kCHF)
Actual contributions in (kCHF)
Add. No 4 minus
Actual Contrib.
(kCHF)
Institute
Standard
Special
Total
Cash
in-kind
Cash or in-kind
2012
CERN 20 15 35
0.0
75.1
-40.1
IRFU-Saclay, France 18
18.0
Greek Delegation
100 50
150
25.0
125.0
UP, Greece 30
51.7
-21.7
UTH, Greece 5
5.0
NCSR, NTUA, Greece 3
3.0
TU-Darmstadt, MPE UFRA, Germany
3.6 6
9.6
3.6#
1.55
5.2
4.4
MPP, Germany
Columbia U., USA
DTU-Space, Denmark
UD, Turkey 10
10.0
U Bonn, Germany
INR, Russia
6.0
LLNL, USA
4.9
10.1
UBC, Canada
RBI, Croatia
15.0
UZ, Spain 27
10.0*
37.0
-10.0
UT, Italy
1.3
3.7
MPS, Germany
TOTAL
217 64 88
368.6
118.3
109.9
228.1
140.5

10. Expenditure 2012 Expenditure reached 86% of the 2012 Budget estimate
Over-page details of expenditure
M&O A 2012
2012 Budget estimate
(kCHF)
Actual expenditure
General M&O
Industrial services and subsistence
163
194.2
Experimental operation costs
105
81.0
Experimental upgrades
Common Investments 47
20.6
Low energy detector and window development 4
0.0
MFB platform 8
0.1
Total
327
295.9

11. 2012 detailed budget versus actual expenditure
2012
GENERAL M&O
budget
actual
a) Industrial services and subsistence 1
Students 34
60.3 2
Spokesman 60
59.8 3
External support for CFD 52
55.4 4
External support for Slow Control 11
15.7 5
Mechanical support (FSU) 6
3.0
Total
163
194.2
b) Experimental operation costs 7
Stores 8
10.5
Cars 12
10.6 9
Phones/printing/transport costs
6.5 10
Gas/cryo liquids
0.0
Epool 14
15.8
Mechanical workshops and materials (CERN plus Institutes ) 13
Subsistance/expenses (data taking)
4.7
GRID 15
Aid for breakdown in detector subsystems
5.4 16
Slow Control(computers/monitors/tapes)
3.3 17
Repairs, maintenance on pumps& gauges & RGA
7.3 18
Mechanical movement maintenance & running costs 19
Electrical work and cabling workshop
1.1 20
Safety
0.8 21
Divers(vacuum cleaning/ cleaning/ outreach/ courses/ trips /Patras wksp grant)
1.5 22
Payment AB for FSU for power converter +3He PLC maintenance
5.0 23
Contract with ABB (6k + contigency for call outs)
8.6 24
105
81.0

12. 2012 detailed budget versus actual expenditure (cont.)
Experimental upgrades
2012
a) Common Investments 25
Vacuum run Windows, wedges to straighten MFB pipework 6
0.0 26
Windows tests in x-ray beam (PANTER?) 2 27
Webcam System/sunfilming upgrades/alignment monitors 5
1.2 28
3He standby maintenance and eventual system removal 29
3He system to refill LLNL bottle and shipment back to LLNL 10
7.9 30
Tree clearance for sun filming
1.9 31
Instrumentation (load pin displays)
1.0 32
Cable replacement and contribution to cryo repairs 8
8.6 33
Storage/ barrack outside SR8 for (e.g. Barbe/INGRID/LLNL-XRT) 34
Intervention to open or close cryostat 4 35
Scaffolding for interventions 3 36
sub total 47
20.6
b) Low Energy Detector and Window development 37
Support physicists for studies and calculations new physics 38
Support for Low Energy detector R&D and tests 39
Low Energy Windows, prototypes and tests 40
c) MFB Platform 41
Design - new loading calculations, study to strengthen XRT platform.
0.1 42
Design, integration of vacuum lines and vacuum interfaces to some detectors 43
New MFB XRT platform or strengthening of the existing one 44
Mechanical work for mounting new instruments/shielding on CAST 45
Electrical work & cabling on new instruments/new detector 46
Total 59
20.7 48
Grand Totals
327
295.9

13. Outstanding contributions end 2012
Institute
Outstanding Contributions end 2011
(kCHF)
Add No Actual contribution
Add No 4 - Actual Contribution + Outstanding (kCHF)
Total Outstanding Contributions
2011
2012
CERN
4.9
-40.1
-35.2
IRFU-Saclay, France
0.2
0.0
Greek Delegation
50.0
125.0
175.0
UP, Greece
-21.7
UTH, Greece
5.0
NCSR, NTUA, Greece
3.0
TU-Darmstadt, MPE, UFRA, Germany
5.15
4.4
9.6
MPP, Germany
1.4
6.4
Columbia U., USA
DTU-Space, Denmark
UD, Turkey
10.0
20.0
U Bonn, Germany
INR, Russia
6.0
LLNL, USA
7.6
10.1
17.7
UBC, Canada
RBI, Croatia
15.0
UZ, Spain
21.6
-10.0
11.6
UT, Italy
0.1
3.7
3.8
MPS, Germany
TOTAL
105.95
140.5
246.4
303.3

14. M&O B a) a) Detector & sub-system M&O Institute X-ray detector or
X-ray detector M&O
sub-system
2012
[kCHF]
IRFU-Saclay, France
M&O existing detectors
10.3
TU Darmstadt, Germany
Two NAS systems for DAQ & storage system at TUD. Pump repairs
7.1
UZ, Spain
Support and maintenance of MM detectors
10.0
U Bonn, Germany
InGrid integration visits to CERN
1.5
CERN, Switzerland
X-ray Lab consumables and Epool
7.0
U Patras, Greece
Nano windows
4.0
TOTAL 
39.9

15. M&OB
b) Detector & subsystem investment, development, construction, testing, installation & alignment.
Quite large investments made…
Institute
X-ray detector or
X-ray detector M&O
sub-system
[kCHF]
IRFU-Saclay, France
X-Y micobulk MM
1.2
UZ, Spain
Construction , installation of new SSMM setup in 2012
38.4
U Bonn
Investment in new InGrid (detector, HV+gas system, DAQ
24.1
CERN, Switzerland
Sample manipulator design , Amptek SDD detector, filter holders, target foils, vacuum, PS for large SDD, XY microbulk MM
30.3
U Patras
Nano windows
11.0
TOTAL 
105.1

16. Summary M&O A & B Contributions 2012
Total contributions in 2012 were kCHF
Category
2012
Fraction
[kCHF]
Category A (I)
118.3
0.32
Category A (II)
109.85
0.29
Category B (a)
39.9
0.11
Category B (b)
105.1
0.28
Total
373.1
1.00

17. Magnet Operation in 2012 Actual values Projected values Item Dept 2011
2011
2012
2013
2014
Units
Cryogenics M&O EN
(kCHF)
180
Cryogenics power
(hours)
2951
4877
4380
6570 81
134
120
181
Power Converter power
797
1576
1445
2168 6 11 10 16
FSU maintenance (TE)
CAST 5
Yearly TOTAL
CERN
267
325
311
376

18. Status Common Fund end 2012 Balance 69.9 kCHF
Outstanding contribution kCHF
Balance was low
Prefer to keep a buffer of >100kCHF
Outstanding Contributions extremely high
Main causes:
Institutes awaiting signing of Add No4
Financial constraints at home

19. Draft Budget request 2013 Schedule 2013 Draft Budget request
Experimental Program
Draft Budget request
Overall financial situation

20. Schedule 2013
Start the repair of the helium gas leak from the cryogenics cooling circuit on top of the MFB
losing 60m3/day of cold 4He gas – the escaping gas mostly recovered to balloons)
Open the MRB end of the cryostat & slide back the large MFB bellows
Thanks to TE-CRG
Separate the 3He gas lines from the cold bore
Remove the x-ray cold windows
Replace with open flanges linking cold bore vacuum to detector lines
Add new temperature probes to improve magnet temperature monitoring
Strengthen welding of XRT platform to accommodate new heavy shielding
Thanks to EN-MME
Dismount definitively the pn-CCD detector
Close up the cryostat
Pump down cryostat - 10 days ago
Some small leaks but eventually cured without reopening
Thanks Jean-Michel Laurent (TE-VSC retired)  Today !

21. Schedule (cont)
Complete mechanical repairs on cryogenic compressors (TE-CRG) – vibration problems
Dismount the MPE XRT and send to PANTER for calibration
Cool magnet- mid July
Test magnet 13kA , then magnet temperature systematics tests (new temp probes)
Install new SRMM detector and new heavy shielding
Install Low Energy detector(s) on vacant beam port
Full survey GRID measurement (counterweights to simulate loading when data taking)
3-4 weeks Solar tracking (tests & or data taking) with Low Energy detector(s) and SRMM (also SSMM (S5))
Reinstall MPE XRT
Realign XRT with laser
Install new InGrid detector on XRT and align both together
Commission InGrid and also install the SSMM with new VETO counter at the other end
Commission all detectors
Short data taking run in November
(The new XRT from LLNL will not be installed in 2013)

22. Draft Budget Request 2013 Budget to fulfil schedule above
Reduced from 355 kCHF (in Add No4) to 301 kCHF
In order to take account of changes in planning
Calibration of existing XRT late in the year
No installation of new XRT in 2013
Reduced data taking period
Less subsistence required
In 2012, the expenditure was very similar ………at 296 kCHF
Detailed budget request over-page (compare to Add No4 )
M&O A 2013
2013 Budget Request
[kCHF]
Industrial services and subsistence 76
Experimental operation costs
130
Common investments 47
Low Energy detector and window development 14
MFB platform 34
Total
301

23. Detailed 2013 budget request
2013
GENERAL M&O
Add 4
FRC
a) Industrial services and subsistence 1
Students 37 2
Spokesman 60 30 3
External support for CFD 6 4
External support for Slow Control 12 5
Mechanical support (FSU)
Total
127 76
b) Experimental operation costs 7
Stores 16 8
Cars 9
Phones/printing/transport costs 10
Gas/cryo liquids 11
Epool
Mechanical workshops and materials (CERN plus Institutes ) 13
Subsistance/expenses (data taking) 14
GRID plus XRT alignment 15
Aid for breakdown in detector subsystems
Slow Control(computers/monitors/tapes) 17
Repairs, maintenance on pumps& gauges & RGA 18
Mechanical movement maintenance & running costs 19
Electrical work and cabling workshop 20
Safety 21
Divers(vacuum cleaning/ cleaning/ outreach/ courses/ trips /Patras wksp grant) 22
Payment AB for FSU for power converter +3He PLC maintenance 23
Contract with ABB (6k + contigency for call outs) 24
136
130

24. Experimental upgrades b) Low Energy Detector and Window development
2013
Experimental upgrades
Add 4 
FRC 
a) Common Investments 25
Vacuum run Windows, wedges to straighten MFB pipework 2 26
XRT test in x-ray beam (PANTER) 5 30 27
Webcam System/sunfilming upgrades/alignment monitors 28
3He standby maintenance and eventual system removal 4 29
3He system to refill LLNL bottle and shipment back to LLNL
Tree clearance for sun filming 31
Instrumentation (load pin displays) 32
Cable replacement and contribution to cryo repairs 33
Storage/ barrack outside SR8 for (e.g. Barbe/INGRID/LLNL-XRT) 7 34
Intervention to open or close cryostat 35
Scaffolding for interventions 36
sub total 38 47
b) Low Energy Detector and Window development 37
Support physicists for studies and calculations new physics
Support for Low Energy detector R&D and tests 6 39
Low Energy Windows, prototypes and tests 40 14
c) MFB Platform 41
Design - new loading calculations, study to strengthen XRT platform. 42
Design - integration of vacuum lines and vacuum interfaces to some detectors 43
New MFB XRT platform or strengthening of the existing one 16 10 44
Mechanical work for mounting new instruments/shielding on CAST 8 45
Electrical work & cabling on new instruments/new detector 46
Total 92 95 48
Grand Totals
355
301

25. Overall Financial Situation
Addendum No 4 signing phase - ~ 60% Institutes have signed
(see overpage)
Only 59.5 kCHF in Cash Contributions in 2013 so far due to late completion of Add No 4
At the end of 2013 with no further Contributions to the Common Fund…
Balance will be -116 kCHF
We will come back to this in the financial outlook for Phase IV
(kCHF)
Balance start of 2013
69.0
All Cash Contributions in 2013 (see table 10)
59.5
Total
128.5
Expenditure
55.0
Balance 11 June 2013
73.6
Outstanding Commitments 11 June 2013
19.4
Estimated still to spend to end of 2013
170.0
189.4
Estimated balance end 2013 no further contributions
-115.8

27. Overall Financial Situation
Addendum No 4 signing phase - >60% Institutes have signed
(see overpage)
Only 59.5 kCHF in Cash Contributions in 2013 so far due to late completion of Add No 4
At the end of 2013 with no further Contributions to the Common Fund…
Balance will be -116 kCHF
We will come back to this in the financial outlook for Phase IV
(kCHF)
Balance start of 2013
69.0
All Cash Contributions in 2013 (see table 10)
59.5
Total
128.5
Expenditure
55.0
Balance 11 June 2013
73.6
Outstanding Commitments 11 June 2013
19.4
Estimated still to spend to end of 2013
170.0
189.4
Estimated balance end 2013 no further contributions
-115.8

28. Future Outlook – Vacuum Running
Experimental Program - Phase IV
Financial Outlook for Phase IV

29. Experimental Program - Phase IV
2013
XRT support platform
Strengthened to accept the 750kg of extra shielding.
 New detectors & Upgrades:
New SRMM, culmination of a long development for CAST – perhaps nearing the ultimate background levels for this type of detector on CAST. Small delays in construction but will be installed and ready by end August 2013
InGrid detector with outstanding potential both at sub-keV and keV energies, will need extensive commissioning as the CAST environment is hostile compared to the laboratory. Integration with the safety interlocks of XRT vacuum system is non-trivial will be mainly for commissioning.
The SSMM will have a quasi-complete veto counter coverage - which should bring the background down to the effective minimum for this generation of MM and better than the existing XRT-pnCCD.

30. Experimental Program - Phase IV
Optics
The existing MPE- XRT will be recalibrated at PANTER down to low energies (necessary for sub-keV Physics)
It was unfortunate that the access to PANTER is late in 2013 but we are very fortunate to have any access at all in 2013 (thanks to H Brauninger).
MPE-XRT ready for alignment in CAST by early October Then together with InGrid for a new campaign of measurements .
 CAST foresees operating with 2 XRT’s for the first time but the new XRT for the SR side is now not due in CAST until mid-2014
 In view of the changes to the delivery times of Detectors and Optics:
CAST will adjust the schedule to maximise the time to test and commission detectors whilst awaiting the final complement of detectors and Optics.
In particular, CAST intends to exploit the month of September 2013 for first LE tests & data taking
Test one or more sub-keV detectors using the vacant beam ports of CAST whilst the XRT is calibrated.
This will provide a first look in the sub-keV range.
Candidates for these tests include a SDD detector and the InGrid if ready,
In parallel the new SRMM (and perhaps the SSMM) can be commissioned in realistic conditions.

31. Experimental Program - Phase IV
CAST in 2014
The final schedule for the year 2014 depends on the new XRT calibration (and LE test runs and data taking in 2013)
Currently, XRT calibration scheduled for May-June We will try to advance it.
 5-7 months data taking should be possible (but only 3 months with the new XRT).
Which is to be compared with 9 months planned for the axion physics in Phase IV of CAST.
This may therefore necessitate a future request for further running in 2015.
2014 will be a very heavy year for CAST
LS1

32. Financial Outlook for Phase IV
First consider the contribution so far in 2013
Estimated extra spending to end 2013 ~ (170kCHF +19.4kCHF commitments)
To restore CAST finances back to our model of 100kCHF buffer at the end of 2013:
Need Additional Contributions of kCHF
CAST should be able to an achieved this easily with:
Either the Outstanding Contributions from end 2012:
Outstanding Contributions (OC) start of k CHF
OC on (now repayments by GD(25k) and UZ(10k)) kCHF Or
Total Contributions still outstanding from the year 2013 ~ 280 kCHF
Date
Institute
Income
(kCHF)
Comments
Greek Delegation
25.0
[2011] Now 2011 paid 100/100kCHF
MPP
5.0
[2013] (2012 will be paid)
TUD
3.32
[2013]
U. Bonn
20.0
[2012 & 2013]
U. Patras
3.73
2.49
Total
59.55

33. Conclusions
CAST has accumulated some delays in the quite ambitious transformation into Phase IV
2013 will be largely commissioning new or upgraded systems with a few weeks –> 1 month axion/LE data taking possible November/December.
There could also be 3-4 weeks of ‘first look’ at the sub-keV region in September
At the end of 2013 CAST will have 3 out of 4 beam-lines fully commissioned
In 2014 we will take data on Axions and Chameleons awaiting the arrival of a second XRT
After its integration we will have 3 or more months data taking with the full complement of detectors. We had planned for 9 months.
In order to make this possible….. Add No 4 needs to be pushed to completion

34. a little like the punishment of Sisyphus All Institutes are urged to:
Add
No4
Completing Add No 4 ………
…..feels to me at least,
a little like the punishment of Sisyphus
All Institutes are urged to:
Complete the signing of Add No 4
Remove this obstacle,
Start sending in contributions
Both past & present
Let the Physics Program begin
Properly funded and supported

35. Thank you for your attention

37. Greek Delegation Contributions - history
Add No 2
Add No 3
Add No 4
2005
2006
2007
2008
2009
2010
2011
2012
2013
2014
Promised
100
150
Payments
76.4
36.3 50 25
total
212.7
300
At present date:
Contributions for 2012 (150kCHF) and 2013 (150kCHF) are outstanding

40. Completing Add No 4 – felt like …… ………the punishment of Sisyphus
All Institutes are urged to:
Complete the signing of Add No 4
Start sending in Contributions (past & present )
So that the Physics Program
Can be well funded and supported
Add
No4