1. Report to IEEE Region Committee
Bill Harrison, Director-Elect
SoutheastCon, April 4-6, 2003

2. Director-Elect Report
Director-Elect’s 2003 Plans, Goals & Objectives 
IEEE Top-Level Strategic Themes 
2002 Region 3 Sections Survey
Section Concerns
Regional Support of Your Section 
R3 Planning Meeting: 22 February 2003
R-3 Focused Thinking and Management Spectrum
Remember: Main Region 3 Thing = IEEE MEMBER 

3. Director-Elect Report
Region 3 - S.W.O.T.+ B? (Strengths, Weaknesses, Opportunities, Threats, Broke)
Region 3 Communication to and from Sections and Chapters
Training Issues 
Leadership training
Mentoring training
Current and Future R-3 Conferences and Services 
Region 3 Organization for the Future - Bylaws/Operations Manual Review 
Region 3 Finances: Past – Present - Future

4. Director-Elect Report: Plans, Goals & Objectives
Assist and Support the Region 3 Director in the General Supervision and Internal Management of the Affairs of Region 3
Communicate With and Meet With Area/Council Chairs and Standing Committee Chairs to Ensure Maximum Effectiveness of Sections, Chapters and Student Branches in Serving the Region Membership
Represent the Regional Activities Board on the IEEE (TAB) Meetings & Services Committee
Chair, Support and Champion the Region 3 Corporate Communications (Industry Relations) Ad Hoc Committee Until a New Chair Can Be Recruited for That Activity

5. Director-Elect Report: Plans, Goals & Objectives
Complete My Assignment Under the Auspices of the Region 3 Strategic Planning Committee:
Look at Possible Inconsistencies Between the Roles Of, and Voting By, Standing and Ad Hoc Committees (and the Chairs) in the R3 ExCom and the R3 Committee
Address Concerns About the Differences Between Standing Committees and Ad Hoc Committees, the Allowed Numbers of Each and Who Can Vote

6. Director-Elect Report: Plans, Goals & Objectives
Bring Recommendations to SPC, ExCom and Region Committee to Clarify Region 3 Policies
Propose Revisions to the Region 3 Bylaws and Operations Manual
Evaluate Comments and Feedback From the Region Committee and the Region 3 ExCom
Develop Recommendations for ExCom Approval in the Fall of 2003
Obtain Region Committee Approval by Electronic Voting, Prior December 31, 2003, if possible

7. R-3 Planning Meeting (22 February 2003)
Attendees: Jim Howard, Bill Harrison, Bob Duggan, Dave Green, Roy Harris, Charles Hickman, Bill Ratcliff, Dick Riddle, John Twitchell
Review Region Organization Structure and Voting Rights of Members of Region Committee and ExCom
Align Region 3 Policies, Procedures, and Operations With IEEE, Regional Activities, and Technical Activities
Look Toward Connecting Better With MEMBERS by Connecting Better With Local Sections and Technical Society Chapters
Identify Changes in Region 3 Bylaws and Operational Manual for Approval by December 31, 2003
Review Financial Status of Region 3

8. IEEE Strategic Themes
Planning Retreat At Board of Directors Meeting (February 2003, Dallas, TX)
Breakout Groups Addressed:
Products & Services
Volunteerism
Industry Relations
IEEE Governance

9. Region 3 Sections Survey
Section Concerns
Regional Support of Your Section

10. Region 3 - Section Concerns
1) What is your Section's and Chapters highest priority concern:
Volunteers
Meeting Attendance

11. Region 3 - Section Concerns
2) How do you publish your Section's Newsletter(s):
7 Hardcopy/Mailed
6 Web 9

12. Region 3 - Section Concerns
3) How Often Do You Publish Your Newsletter(s):
Monthly/12
Monthly/9 (Skip Summers)

13. Region 3 - Section Concerns
4) How do you mail your Newsletter(s):
Bulk Rate (Special Permit)
Do Not Mail Newsletter
1st Class
Electronic Notification & Website Posting

14. Region 3 - Section Concerns
5) How many members do you normally have attend your Section/Chapter Meetings:
11-20
21-25

15. Regional Support of Your Section
Have you ever used any of the contacts/services available from the Region?
9 Yes
4 No

16. Regional Support of Your Section
2) What Regional resources has your Section used?
4 Financial
3 Awards
3 Section/Chapter Support
3 Conference Support
2 None
0 Other

17. Regional Support of Your Section
3) On a scale of 1 to 5 (5 being the highest), how do you rate your Section's support from the Region?
0 1
1 2
6 3
3 4
1 5
2 Not Used

18. Regional Support of Your Section
4) Are you familiar with all the resources available from the Region?
4 Yes
8 No
5) Have you visited the Region 3 Web Site?
13 Yes
0 No

19. Regional Support of Your Section
6) What Is the Single Item That the Region Volunteers Could Do to Make Your Section More Successful?
Help with any ideas to gain more attendance at meetings
Participate in planned activities
Concentrate on helping section increase volunteers and meeting attendance
Additional resources/information regarding available speakers in the Region
Succeed with the MD program that Lee Stogner is starting to emphasize
Help with Leadership Training

20. Regional Support of Your Section
7) Other Comments:
Increase communication between sections, not just through reports, but on a regular basis, perhaps with scheduled e-conferences. Sections and Chapters need to share resources and ideas.
We have used resources such as Distinguished Lecturer Series, Scoop, Eye on Washington, etc., from IEEE HQ resources, but not aware of any R3 resources used.
Sharing ideas on activities and speakers among sections would aid in section development.

21. Region 3 Focused Thinking
Recommendations For Region 3 Focused Thinking - Presented by Bill Ratcliff
Strategic & Operational Planning Hierarchy
Vision
Direction
Objectives
Projects
Processes/Operations - Continuing Actions
Pareto's Principle: 5% of the Activity Accounts for 95% of the Impact.

22. Management Spectrum Think Strategically - Act Operationally
Manage Each Project/Process/Operation
Continually Assess Need for Changes
Raise Flags As Required
Deal With Issues As They Arise

23. Main Region 3 Thing
IEEE MEMBER

24. Region 3 - S.W.O.T.+ B. (Strengths, Weaknesses, Opportunities, Threats, Broke)
Threat: Financial Environment
Threat: Competition for Time/Interest of Member

25. Region 3 - S.W.O.T.+ B.
Weakness: Region <---> Section Communication
Weakness: Not Communicating/Taking Full Advantage of Mentoring,Training, and Development Resources
Weakness: We Should Take Greater Advantage of Awards, Nomination and Other Member Recognition Possibilities
Weakness: Employer/Relationships
Weakness: SoutheastCon Issues

26. S.W.O.T.+ B.
B = Broke
Broke: Contact and Response With Some Sections/Branches?
Is it Really Broke?
Some Excellent Connections Exist
How Can Region 3 Use Those to Improve in Areas Where We Have Problems?
Broke?: Knowledge Base/Archives

27. Region 3 Communication to and From Sections and Chapters Throughout the Region
Improving Communications TO the Members
Improving Communications FROM the Members
Bill Ratcliff Sent Out a Call for Region ExCom Committee Chairs to Send Information on Region 3 Products and Services Available to Sections and Chapters
Responses???

28. Region 3 Communications Topics and Ideas
Create and Share Reports & Articles
Publish on the Web, and in our Section & Chapter Newsletters
Ask Local Volunteers Who Write Articles to Share With the Region
Problems, Issues, Awards, Programs, Ideas, Projects, Solutions, Pictures

29. Region 3 Communications
Topics and Ideas
Membership Development
Feedback from Sections and Chapters
IEEE/RAB/Region
Strategies for the Future
What Products and Services Are Available from Region 3 and IEEE HQ (and How to Get Them!)

30. Region 3 Communications
Topics and Ideas
Proposal for Region Assessment
Industry Relations
Volunteerism
Planned Giving
Region History
Other topics???

31. Training Issues
Leadership training
Mentoring training

32. Region 3 Organization for the Future: Bylaws/Operations Manual Review
SPC Ad Hoc Committee to Continue Work on:
ExCom Should Be a Proper Subset of the ExCom
Consider Adding Two New Positions on the ExCom (and to the Region Committee)
Section/Chapter Support
Industry Relations (Corporate Relations)
Follow the IEEE Practice of Moving Details to the Operating Manual From the Bylaws
Incorporate the Principle of “Powers Reserved”, i.e., delegate to “lower organizational units” all decisions except those specifically reserved by IEEE, RAB, or Region

33. Region 3 Organization for the Future: Bylaws/Operations Manual Review
SPC Ad Hoc Committee Will Continue Its Work and Create the Enabling Motions
Region 3 Committees Should Put Their Mentors to Work -- SPC Mentors Should be Actively Participating Members (Voice and Vote) of Their Assigned Committee unless restricted by Region Bylaws
Use Electronic Voting to Change Region 3 Bylaws, Operations Manual, etc.

34. Region 3 Finances: Past – Present - Future
BUDGET REVIEW:
Budget Versus Actual Income and Expenses for Past Years
Budget for 2003
Projected Budgets for

35. Region 3 Finances: Past – Present - Future
Cost Reductions Versus Increase or Reduction of Services to Members
Reduce Number of ExCom Members
Service Increases Such As:
A Second Region Meeting
Bring Committee Vice Chairs to ExCom/Region Meetings
Pros and Cons of Migrating From Paper to Electronic Region 3 Newsletter

36. Region 3 Finances: Past – Present - Future
Consider New Revenue Streams
More Conference Involvement
Possible Joint Investment in Conferences With Sections and Chapters
Implies Development of Additional Regional Resources to Support Conferences
Also Requires Billing Mechanisms for Services Provided
Region Assessment – Region 3 Finance Committee to Analyze Regional Data and Make Recommendation to Region Committee

37. Current and Future Region 3 Conferences and Services
Hosting for SoutheastCon
Continue This Highly Successful Event
What Issues Need to Be Addressed at the Regional and Local Level?
Who Should Be Dealing With the Issues?
Possibility of Developing Capability and Becoming More Involved in Future Conferences Held in the Region