1. Capacity Building and Support to Implement IPS in Albania (TF90843)
Presenter: Mirsa Titka
Methodology of Central Unit of Contracting and Financing, Ministry of Finance
Tirana, 18 June 2008

2. Issues 1. Procurement Plan 2. GPN 3. Types of Categories
4. Disbursement Plan
5. Packages planned to be procured in the y. 2008
6. TORs’ Preparation
7. Disbursement proceedings
8. Disbursement forecast (‘000 euro)
9. Lessons learned, experience gained

3. Procurement Plan Approving date: 2 June 2008
General Procurement Notice sent for publication in UN Development business on line and DGMarket on line (June 2008)
GPN published also in the PPA bulletin/or PPA web site (June 2008)

4. Prior and Post Review-Proc. Packages
TF fund equivalent with mil Euro is allocated on different packages (25 activities)
Procurement packages are grouped into two tables subject of prior review by the WB and post review based on the thresholds for Albania
Allocations on packages subject of post review is (287,000 Euro)

5. Types of Category The fund is shared by category (000 Euro):
Consulting services (C): 2,192
Goods (G): 942
Training (T): 499
IOC: 25

6. Packages planned to be procured - y. 2008
8 CS packages (from which 5 in the third Quarter)-internationally notified
1 package for goods (GovNet security)
1 or 2 minor procurement of Goods (NCB)
Coordination of training activities by institutions’ request
Forecast: fund to be committed for the y.2008 is approx mil

7. TORs Preparation (1)
According to the components of IPS the beneficiaries will prepare the ToR’s and will send them to the IU, MoF.
The ToR represent needs for goods or services for a sole beneficiary or for a group of beneficiaries.
TORs almost drafted: 3
TORs being drafted: 1
Other TORS planned for y. 2008: 4

8. TORs Preparation (2) TORs almost drafted: TORs in preparation: 1
CS supporting NSDI monitoring & Implementation
Enhancing capacities in public administration in view of SAA implementation
CS supporting Debt Department
TORs in preparation: 1
Improving Capacities in Macro analysis

9. TORs Preparation (3) Other TORS planned for y. 2008:
CS supporting External Assistance Mngm Function (DSDC)
CS supporting Line Ministries for MTBP, PIM and monitoring
CS supporting the MOF & DSDC for strategic development plans towards an Integrated FMIS (including EAMIS & IPSIS)
Improving GovNet security infrastructure

10. The particular method of procurement is selected at the stage of Project Procurement Plan preparation. The selection is largely determined by the following factors:
Cost estimation of proposed bid;
Type and quantity of goods;
Complexity and scope of required works and services
Possibilities of procuring the required range of goods and services locally
Terms and conditions of the TF Agreement

11. Disbursement proceedings
Disbursement of the funds will be done in accordance with the terms of the Administrative Agreements with donors.
The standard financial reporting requirements are:
Quarterly un-audited statement of receipts, disbursements and fund balances.
Annual single audit reports.
Simple and effective accounting system for the evidence of funds, contracts and reporting.
Financial Monitoring Reports will be provided using a SW application “Alpha” for WB projects.

12. Disbursement forecast (‘000 euro)
Y. 2008: 600
Y.2009: 1,100
Y.2010: 1,993

13. Lessons learned, experience gained (1)
Introduced responsibilities and management structures described in Operational Manual
Effective control mechanism supported by checklist and several controls
Clear procurement guidelines for implementing unit and beneficiaries
Fruitful and friendly cooperation of all participants during different phases:
TORs preparations, procurement, monitoring

14. Lessons learned, experience gained (2)
Continuous monitoring of the performance of the project
Clarify all the issues with the WB
Archive almost everything, make sure that documents are available to the WB and auditors
Try to explain possible problems to the WB at a very beginning of the problem
Keep the deadlines

15. Thank you for your attention.