1. Recipient Reporting Update Section 1512
American Recovery and Reinvestment Act (ARRA)
September 18, 2009 1

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6. Presenters Featured Speakers
Judi Fisher, Division Chief, Office of Grants and Contract Management, Division of Policy, Review and Resolution
Nancy Williams, Team Leader, Office of Grants and Contract Management, Division of Policy, Review and Resolution

7. Introduction Purpose: Webinar topics to include:
Review highlights of reporting requirements webinar
Discuss registration requirements and the data quality review process
Provide updates on recipient reporting requirements
Webinar topics to include:
Office of Management & Budget (OMB) central electronic reporting system:
Prime and Sub-Recipient registration requirements
Data quality review process
Reporting updates
Getting / staying up to speed

8. Materials
Slide Presentation
Section 1512 Reporting: Fact Sheet
Recipient Reporting Data Model V3.0
Recipient Self Assessment Tool

9. Highlights 1st Recipient Reporting Webinar
Section 1512 recipient reports required by the Recovery Act of 2009
Separate from ETA 9130 financial report and other required program reports
Implementing guidance - June 22, (OMB M-09-21)
Same reporting requirements apply to Recovery Act grants for all Federal agencies

10. Highlights What ETA Programs are Covered?
Employment Service/Wagner-Peyser Funded Activities
Senior Community Service Employment Program
WIA Adult Program
WIA Youth Activities
WIA Dislocated Workers
National Emergency Grants - Health Coverage Assistance
Native American Employment and Training
YouthBuild
Competitive Grants for Worker Training and Placement in High Growth and Emerging Industry Sectors 10

11. Highlights: Who Must Submit Reports?
All Prime Recipients (a.k.a. direct grant recipients)
Receiving ARRA funds
Delegated Sub-recipients 11

12. Highlights: Required Information
Total amount of Recovery Act funds received and amount spent on projects and activities
List of projects and activities funded by name to include:
Description
Completion Status
Estimates on jobs created or retained
Details on sub-awards
Payments to vendors $25,000 or more

13. Jobs Created and Retained
Clarifications
Jobs Created and Retained
Summer Youth decision pending at OMB
How to calculate FTE
Formula in OMB Guidance and TEGL
Includes all hours paid by ARRA
Exclude uncompensated leave accrued

14. Possible Reporting Issues
Consolidated WIA formula report
Identified by grant award number
Not individual reports by funding stream
Must provide list of projects and activities by funding stream, i.e. (adult, dislocated worker, youth, National Emergency Grants)
Awaiting further clarification by OMB

15. www.FederalReporting.gov Registration
Section 1512 Reports
Registration

16. Registration www.FederalReporting.gov
OMB-managed central nationwide data collection system for Federal Agencies and Recipients of Federal awards under Section 1512 of the Recovery Act
Registration opened 8/17/09
Must complete one-time registration
Recipients must meet certain pre-requisites
Early registration strongly recommended!
May take two or more days to complete 16

17. Recipients (prime and sub) will have the ability to:
Registration
Prime Recipients, delegated Sub-Recipients and Federal Agencies will have the ability to:
Register for the site and manage their account(s)
View and comment on reports
Federal Agency Representative or Prime Recipient only
Recipients (prime and sub) will have the ability to:
Submit reports
Update or correct reports when appropriate

18. All entities receiving Recovery Act funds
Who needs to register?
All entities receiving Recovery Act funds
Federal Agencies
Prime Recipients
Delegated Sub-Recipients
Trade and UI programs excluded
Note: The reporting system automatically creates a Recipient Point of Contact (POC) 18

19. Point of Contact
FederalReporting.gov automatically registers two individuals as the POC for Recipients
The first user for a given DUNS number is the Electronic Business Primary Point of Contact
The individual listed in the Central Contractor Registry (CCR) is the Government Business Primary Point of Contact

20. Responsibilities of Recipient POC
Ability to perform all functions of a recipient
Assign one or more DUNS Administrators
Remove a user identified by the DUNS number
Administer FRPIN (Federal Reporting PIN #)
Approve/Issue FRPIN in response to user request
Deny FRPIN in response to user request
Reset/Change FRPIN
Can serve as POC for multiple DUNS numbers

21. Information Needed to Register
Prime and Delegated Sub-Recipients
Pre-Requisites for Registration
Valid address
DUNS number (
CCR information (
Technology needed for using FederalReporting.gov
Microsoft Internet Explorer 6.0 or higher
Mozilla Firefox 2 or higher (JavaScript enabled)
Not accessible on hand-held computers, cell phones, PDAs

22. Additional Information Needed to Register
Federal Agency Information
Funding Agency Code: - DOLETA
(Code chart is on 
Treasury Account Symbol (TAS) for DOL
If the form seems to want only 4 digits, use the last 4.
Program
TAFS Symbol
WIA Formula, Youthbuild, Green Jobs/High Growth
SCSEP
ES (including re-employment services)

23. Information Needed to Submit Reports
Prime Recipients
Awarding Agency Name
Award number (case and character sensitive)
DUNS number (as shown on award)
Delegated Sub-Recipients
Prime Recipient DUNS number
Prime Award number
Transaction type (ETA sub-recipients choose “grant”)

24. Section 1512 Reports Data Quality Review24

25. Reviewing Reports – Overview
Remember the timeline!
October 1-10, 2009
October 11-21, 2009
October 22-29, 2009
October 30, 2009
Prime Recipients and delegated subs enter draft report data
First report due 10/10/09
[ETA staff will provide assistance as needed]
Prime Recipients review data submitted by subs
Prime Recipients and subs make corrections
ETA staff unofficially review reports; notify Prime Recipients if error noted
Official review of data with Agency Classification
ETA Staff contact with Prime Recipients as necessary
Prime Recipients and subs make corrections
Reports published on recovery.gov with Agency Classification 25

26. ETA Report Review
Who: Prime recipients and delegated Sub-recipients
What: Material Omissions, Significant Reporting Errors in Prime Recipient and delegated Sub-Recipient Reports
When: During the review period, days and coordinate with prime recipients and delegated sub- recipients regarding any errors identified

27. ETA Report Review (cont’d)
Recipient errors must be corrected by Day 29
ETA must classify report status by Day 29
Not reviewed by agency
Reviewed by agency, no material omissions or significant reporting errors identified
Reviewed by agency, material omissions or significant reporting errors identified

28. Accuracy, Completeness and Timely Reporting
Data Quality Reviews
Accuracy, Completeness and Timely Reporting
Avoidance of two key data issues
Material Omissions
“Instances where required data is not reported or reported information is not otherwise responsive to the data requests resulting in significant risk that the public is not fully informed as to the status of a Recovery Act project or activity”
Significant Reporting Errors
“Instances where required data is not reported accurately and such erroneous reporting results in significant risk that the public will be misled or confused by the recipient report in question”

29. ETA Official Reviews (Day 22-29)
Official review and classification will be completed as early as possible to allow recipients to make corrections and staff to have enough time to re- review and re-classify
If error located, ETA classifies report as Reviewed by Agency, material omissions or significant reporting errors identified – This unlocks the report for correction
Submitters (prime or sub) receive automatic notification that comments have been made to their report
Recipients have until the 29th day to make corrections

30. ETA Technical Assistance: Recipient Self Assessment Tool
Voluntary guidance for grantees use
Assess readiness for Prime Recipients and delegated Sub-recipients
Does not have to be returned to ETA
Handout

31. ETA Technical Assistance: Section 1512 Mailbox
Announced in TEN 7-09 under “Available Resources”
Inquiries fielded by ETA ARRA workgroup
Responses provided individually . . .
Questions received by COB Thursdays
Will be aggregated and posted as FAQs the following week Friday on ETA’s Recovery Act website,

32. Frequently Asked Questions
Is the Unemployment Insurance (UI) program required to be reported?
Are summer jobs counted as jobs created?
Technical questions on data entry
CCR registration requirements
Codes
Handout

33. Visit OMB website (www.whitehouse.gov/omb)
Resources
Visit OMB website (
Memoranda (e.g., OMB Memo 09-21)
Recipient Reporting Data Model Version 3.0
FAQs
Webinars on ARRA 1512 Reporting
Workforce3One archived recording of ETA webinar
Templates
Instructions
Registration

34. ETA References/Resources
ETA Fact Sheet
ETA Directives
TEGL 1-09-Reporting Requirements under Section 1512 of the American Recovery and Reinvestment Act of 2009
Change 1 coming shortly
TEN 7-09-Technical Assistance on American Recovery and Reinvestment Act of 2009 Section1512 Reporting Requirements
TEGL Dun & Bradstreet Data Universal Numbering (DUNS) System/Central Contractor Registration (CCR)

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