1. Timetabling : CELCAT Interface
Presenter: Ina van Eeden
Date: 12 March 2014

2. The Process ITS CELCAT Create TT The process you’re looking for…….
Download Upload step 1 Validation Upload step 2 ;p

3. The process cont.
Source of information is the Student Management System
Curriculum definition
Student enrolments
what (subject / Qual)
where (campus / Offtype)
when (exam mnth/ Block / Offtype)
Venue
Personnel
Faculty/Department
Prerequisite
Do not add/change data elements in CELCAT to be imported into SMS

4. Exam Timetable {SCELETT-1} Download (ITS CELCAT)
Exam year
Exam month
Campuses to include/exclude
Offering Types to include/exclude
Concatenation character (#, _, |)
Selection of data
Subject records for
Exam year, month, campus, offering type as per parameters
Not cancelled
Exam type  exam paper  schedule (Y / N) {SSTUD3-2}
4 Files
CT_STUDENT – student bio
CT_ES_ENROLMENT – student, subject MATH101_P_1_1
(Subject_P_papernumber_Campus)
CT_ES_EXAM – paper duration, department
CT_CONSTRAINTS – subjects to be scheduled together
MATH101_P_1_1   MATH101_P_1_2

5. Exam Timetable {SCELETT-2} Upload Step 1 (CELCAT ITS) Exam year
Exam month
Filename
1 File containing
Subject, description, exam day/month/year, paper duration,
paper start time, venue, student number
MATH101_P_1_1,Mathematic1A,22,6,2013,180,09:00,100_1_200,
MATH101_P_1_2,Mathematic1A,22,6,2013,180,09:00,200_2_300,

6. Exam Timetable {SCELETT-3} View data after step 1
Shows data as it appears in CSV file, imported into an interim database table before it is processed into the timetable database.
Not updateable.
{SCELETT-4} Upload Step 2
Processes the data from the interim table, verifying it to be valid
before importing it into the Exam TT database tables to be viewed in {SEXAMT-1}
Validations
system cycle “X”
exam session {SEXAMC-2}
exam dates {SEXAMC-1}
venue {SPOPS-1}
subject/paper {SACAD-14}
subject/paper {SSTUD3-2b2}

7. Exam Timetable Enhancements in progress
Update of exam group of student – currently on subject level
Update of exam group on paper level
Substantial number of programs involved, only on INT3
Priority 1 : Release August 2014
Priority 2 : Release Nov 2014
Rest : Release Feb 2015

8. General Files
{SCELETT-5} General Files Extract the following information CT_SITE – campus details CT_ROOM – venue combining building, floor, room CT_ROOM_LAYOUT – seating capacity CT_FACULTY – faculty details CT_DEPT – Department details CT_STAFF – personnel info where the rank level of the post is defined as academic as per {PAMT-6}.

9. Class Timetable {SCELLTT-1} Download (ITS CELCAT) Calendar year
Campuses to include/exclude
Offering Types to include/exclude
Concatenation character (#, _, |)
5 Files
CT_COURSE – Qualification details
active on curriculum
Include qualification type {SCODE3-1}
Block codes as per {SCELMNT-1} OTL/OLB
BA001_FT_1 (qual, offertype, period of study) -
CT_GROUP – Qualification details and department

10. Class Timetable CT_MODULE – Subject details active on curriculum
Include subject level {SCODE3-1}
Block codes as per {SCELMNT-1} OTL/OLB
MATH101_FT_01 (subject, offertype, block code)
CT_COURSE_MODULE – Qualification/Subject combination
All rules valid for CT_COURSE and CT_MODULE
BA001_FT_1, MATH101_FT_01
CT_SPAN – Cycles/weeks {STIME-4}
“Cycle : “ cycle Week 1, week 2, week 3,…

11. Class Timetable {SCELLTT-2} Upload Step 1 (CELCAT ITS) Calendar Year
Filename
1 File containing
Dayname, start/end time, week number, class category, Subject,
venue, lecturer, remarks
Monday, 09:00, 09:40, 4, Class, MATH101_FT_01, 300_2_51B, , xyz

12. Class Timetable {SCELLTT-3} View data after step 1
Shows data as it appears in CSV file, imported into an interim
database table before it is processed into the timetable database.
Not Updateable.
{SCELLTT-4} Upload Step 2
Processes the data from the interim table, verifying it to be valid
before importing it into the Class TT database tables to be viewed in
{STIME-2}. Only created for class group A.
Validations
period start time / end time {STIME-5}
daynames
venue {SPOPS-1}
subject/offtype/block {SACAD-14}
class category conversion OTL/OLC – C/P/T
valid personnel no else default OTL/OLP
valid weekno {STIME-4}

13. Class Timetable Further enhancments Download only new curriculum
Update class group information in {SACAD-14} (IDDSCG)
Download only using structure data (streams)
Exclude repeating students :
Subject not in curriculum of student’s qualification & period of study.
Additional, Exemption, Exam only
Int1 : currently in specification with inputs from UJ & NMMU

14. Disclaimer
The information, comments and material presented in this presentation are provided for information purposes only. The presentation is not addressing all possible technical or business aspects and does not claim to be complete or exhaustive.
Adapt IT reserves the right to change its business or product development plans as circumstances dictate.
This document may not be reproduced or distributed without the written permission of Adapt IT (Pty) Ltd.

15. Thank you