1. Computer Accounting with QuickBooks 2015
Chapter 2
Donna Kay

2. Chapter 2 Overview Customize: QuickBooks Software Editions
QuickBooks Preferences
QuickBooks Chart of Accounts
QuickBooks Security
COMPUTER ACCOUNTING WITH QUICKBOOKS 2015

3. Customize QuickBooks Editions
QuickBooks Desktop Editions:
QuickBooks Pro
QuickBooks Premier
QuickBooks Accountant
QuickBooks Enterprise Solutions
COMPUTER ACCOUNTING WITH QUICKBOOKS 2015

4. Customize QuickBooks Preferences
Select Edit
Select Preferences
COMPUTER ACCOUNTING WITH QUICKBOOKS 2015

5. Customize QuickBooks Preferences
Select category
Select tab
Select preferences
Select OK
COMPUTER ACCOUNTING WITH QUICKBOOKS 2015

6. Customize Chart of Accounts
Lists accounts and account numbers
Automatically created by QuickBooks
COMPUTER ACCOUNTING WITH QUICKBOOKS 2015

7. Account Categories
COMPUTER ACCOUNTING WITH QUICKBOOKS 2015

8. Account Categories Non-posting Accounts: Purchase Orders Estimates
COMPUTER ACCOUNTING WITH QUICKBOOKS 2015

9. QuickBooks Lists Lists provide supporting detail: Customer List
Vendor List
Employee List
Item List
Payroll Item List
Class List
COMPUTER ACCOUNTING WITH QUICKBOOKS 2015

10. Customize Chart of Accounts
Add accounts
Update accounts
Edit accounts
Delete accounts
Print account listing
COMPUTER ACCOUNTING WITH QUICKBOOKS 2015

11. Go Digital Chart of Accounts
Display COA window
Select Account
Select Re-sort List
COMPUTER ACCOUNTING WITH QUICKBOOKS 2015

12. Go Digital Chart of Accounts
Select OK
Close COA window
Open Report Center
Select Accountants & Taxes > Account Listing. Select Dates.
COMPUTER ACCOUNTING WITH QUICKBOOKS 2015

13. Go Digital Chart of Accounts
Select Excel
Select Create New Worksheet
COMPUTER ACCOUNTING WITH QUICKBOOKS 2015

14. Go Digital Chart of Accounts
Select Replace an existing worksheet
Select Browse
Select Sheet: CH2COA
Select Advanced
COMPUTER ACCOUNTING WITH QUICKBOOKS 2015

15. Go Digital Chart of Accounts
Uncheck Space between columns
Uncheck Include QuickBooks Export Guide worksheet with helpful advice
Select Show report header On printed report and screen
Select OK
COMPUTER ACCOUNTING WITH QUICKBOOKS 2015

16. Go Digital Chart of Accounts
Select Export
COMPUTER ACCOUNTING WITH QUICKBOOKS 2015

17. Go Digital Excel COA REPORT
Select REPORTS sheet tab
Insert x by reports completed
Save the Excel workbook using filename: YourLastName FirstName CH# REPORTS.xls
COMPUTER ACCOUNTING WITH QUICKBOOKS 2015

18. QuickBooks Security QuickBooks without security precautions…
…is like leaving
your front door
unlocked and
open!
COMPUTER ACCOUNTING WITH QUICKBOOKS 2015

19. QuickBooks Security Without restricted access,
an intruder has open access
to your entire accounting system!
COMPUTER ACCOUNTING WITH QUICKBOOKS 2015

20. QuickBooks Security
To prevent unauthorized access to your QuickBooks accounting system, use:
User IDs
Passwords
Restricted access
COMPUTER ACCOUNTING WITH QUICKBOOKS 2015

21. QuickBooks Security Passwords
Select Company
Select Set Up Users and Passwords
Select Set Up Users
COMPUTER ACCOUNTING WITH QUICKBOOKS 2015

22. QuickBooks Security Passwords
Select Admin
Select Edit User
COMPUTER ACCOUNTING WITH QUICKBOOKS 2015

23. QuickBooks Security Passwords
Enter and confirm Password
Select Challenge Question
Enter Challenge Answer
Select Next
COMPUTER ACCOUNTING WITH QUICKBOOKS 2015

24. QuickBooks Security Passwords
Select Finish
Select Add User
COMPUTER ACCOUNTING WITH QUICKBOOKS 2015

25. QuickBooks Security Passwords
Enter User Name
Enter and confirm Password
Select Next
COMPUTER ACCOUNTING WITH QUICKBOOKS 2015

26. QuickBooks Security Restricted Access
Select All areas of QuickBooks
Select Next
Select Yes
COMPUTER ACCOUNTING WITH QUICKBOOKS 2015

27. QuickBooks Security Restricted Access
Select Finish
Select OK if warning message appears
Select Close
COMPUTER ACCOUNTING WITH QUICKBOOKS 2015

28. QuickBooks Security Beware the Coffee Break Bandit....
…when QuickBooks is left open on unattended computers.
COMPUTER ACCOUNTING WITH QUICKBOOKS 2015

29. To Learn More …
See Chapter 2 Visit the Online Learning Center Visit
COMPUTER ACCOUNTING WITH QUICKBOOKS 2015