1. Title I Program Review Preparation
Federal Grant Programs Conference
October 23, 2017

2. Agenda Title I program review process and resources
How to organize and submit materials
Examples of common findings
Tips from a fellow Title I director
Massachusetts Department of Elementary and Secondary Education

3. Title I program review - process
Official notification in summer ( Aug 29, 2017)
Coordinated program review schedule:
Timeline
Documents due in winter (December 1, 2017)
ESE report out in spring
Required actions due in fall 2018 (if there are findings)
All desk-based (some will have one-day site visit)
Massachusetts Department of Elementary and Secondary Education

4. Title I program review – resources
Title I webpage:
Click on Title I Part A
Then click Program Review
Key document: Title I Program Review Procedures
Massachusetts Department of Elementary and Secondary Education

5. Massachusetts Department of Elementary and Secondary Education

6. Title I program review – tabs
Fiscal procedures Tab 1: Comparability procedure Tab 2: Comparability demonstration Tab 3: Supplement, not supplant policy and procedures Tab 4: Documentation of Title I expenditures Parent/guardian communications Tab 5: District and school parent/guardian involvement policies Tab 6: School-parent/guardian compact Tab 7: Documentation of parent/guardian outreach and involvement Tab 8: Parent/guardian notification – report cards Tab 9: Parent notification – right-to-know (if teacher is not appropriately licensed) Program design and evaluation Tab 10: Needs assessment procedure Tab 11: Program evaluation procedure Tab 12: Program evaluation summary, including non-public school service, if any Tab 13: Targeted assistance program plans Tab 14: Schoolwide program plans Tab 15: Accountability related required actions – levels 2-5 (site visit districts only) Data collection and management Tab 16: Title I personnel lists Tab 17: Time and effort records Tab 18: Student selection procedure in targeted assistance schools Tab 19: Title I targeted assistance program student selection criteria Tab 20: Rank-ordered student selection list of Title I students in targeted assistance program Opportunity and equal educational access Tab 21: Offer of consultation to eligible non-public schools Tab 22: Affirmation of consultation with participating non-public school officials and description of services Tab 23: Third-party contracts Tab 24: Neglected or delinquent (N or D) facility coordination
Massachusetts Department of Elementary and Secondary Education

7. Title I program review – procedures
Massachusetts Department of Elementary and Secondary Education

8. Preparing documentation
Collect your materials
Organize your materials by tab as outlined in the Title I Program Review Procedures document
Store your materials electronically using a flash drive or in a binder
Submit your materials to ESE via mail or in person
Send ‘Attention Julia Foodman’
Postmarked by due date
Massachusetts Department of Elementary and Secondary Education

9. Option 1: Flash drive (preferred)
All materials submitted together electronically - ESE will not accept mixed media (e.g., combination of paper and electronic files)
File names clearly labeled by tab
Save files in Microsoft Word, Excel or Adobe PDF format
Include Microsoft Word file containing contact information
Preparation will likely involve scanning some documents and converting them to PDF
Massachusetts Department of Elementary and Secondary Education

10. Option 2: Binder
Materials organized by tabbed dividers in three-ring binder
Outside of binder labeled with name of district
Contact information easily located inside front of binder
Multiple binders clearly labeled (e.g., 1 of 2, etc.)
Massachusetts Department of Elementary and Secondary Education

11. Program review findings report
Massachusetts Department of Elementary and Secondary Education

12. FY17 Title I program review
65 districts & charter schools reviewed
From 0 to 8 findings per district
Most districts 0-2 findings
Massachusetts Department of Elementary and Secondary Education

13. Parent/guardian communications
Finding District submitted parent/guardian involvement policy only for district, not for individual Title I schools as well
Massachusetts Department of Elementary and Secondary Education

14. Program design & evaluation
Finding District did not submit a written summary of the program evaluation, including strengths/ weaknesses and subsequent program changes
Massachusetts Department of Elementary and Secondary Education

15. Opportunity & equal educational access
Finding District did not provide evidence that offers of consultation were received by the private school officials at schools that eligible students attend.
Massachusetts Department of Elementary and Secondary Education
Massachusetts Department of Elementary and Secondary Education

16. Quick tips/reminders Date everything
If multiple Title I schools in district, make sure required documents are submitted for EACH school
Read procedures manual carefully!
Use our samples
Massachusetts Department of Elementary and Secondary Education

17. Tips/strategies from a district
Shana Goldwyn Title I Director Gloucester Public Schools
Massachusetts Department of Elementary and Secondary Education

18. For more information Title I website: www.doe.mass.edu/titlei
Phone:
Massachusetts Department of Elementary and Secondary Education