1. Banner Receiving Presented by Lucille Pippetti Accounts Payable
Marybeth Hegel
IRT Training Services

2. Receiving + Invoice = Payment

3. Receiving deadlines
Invoices must state that the items were shipped to receive by June 30
Must be received by June 30
Physically Received
Received in Banner
If received after June 30 funds will come out of FY18
July 14 – All Invoices must be received (pdf sent to

4. Receiving FYI
If you receive in FPARCVD before you physically receive the items – AP will pay and if there is a problem with order...what is your recourse?
Computers – if you think they are at the workshop – check with them so you can receive before deadline.

5. FOIDOCH Make sure orders are Received
Check for incomplete Receiving codes

6. FOIDOCH - Receiving Complete or delete incomplete receiving codes
To Delete , curser must be in Receiving Method field
Select Delete, then Delete again

7. FOIDOCH - Receiving To dig for more information
Select the document number
Related – Query Document by type
Be aware of current glitch

8. FOIDOCH - Invoices
If Invoice has a status of “R” it needs to be received
P is Paid
If the status is “S” (suspended) or “O” (open) call Accounts Payable
Credit memo is issued on an invoice and has an “I” document number.

9. FOIDOCH - Dig into Invoices
Select Invoice Number
Related – Document by Type Go
Use down arrow to look at next record

10. FOIDOCH - Checks
In the Check field, if the check has been issued, there will be a check number
Next to the check number there will be a status code (X, F or Blank)
If it is an electronic check (indicated by an ! in the first digit, the status will always be blank.
Select Check number, Related and then Query Document by Type
Multiple PO’s can be paid on one check

11. Checks Enter Bank field then Go
Bank field is the first 2 digits of the check. If your check begins with !, that indicates an electronic transfer and then the Bank will be 30.

12. FGIENCD
History of Invoices and Credit memos against the Purchase Order
Balance will never be less than zero.

13. Credit Memos
The vendor will send accounts payable a credit memo. If the purchase order was closed before the credit memo is received, the credit will be deposited back into the original account.
If the Purchase Order is still open when the credit memo is received, you will have to close the PO to unencumber the money.

14. Check on Credit Memos
Look on FAIVNDH to see if a credit memo has been issued from a particular vendor for that invoice (select Credit Memo from the dropdown). 

15. Three Types of Receiving
1. You physically received all your items at once (Complete Regular Order) - Receive Quantity.
2. You only received some items in the order (Partial Regular Order) - Receive Quantity.
3. Standing Order - Receive a dollar amount.

16. FPARCVD

17. Receiving Practice!

18. Help!
Accounts payable Training – Banner 9 videos and manual

19. Please take this quick survey!
tinyurl.com/lvd49rm