1. Five UF Policies Every Postdoc Should Know
Barbara C. Wingo
Associate Vice President and Deputy General Counsel

2. Research Compliance
Institutional Review Boards
Effort Reporting

3. Intellectual Property Policy
Who owns inventions?
Who owns works?

4. Sexual Harassment Policy
What is sexual harassment? What are the reporting obligations?

5. Records Issues Sunshine Law and Public Records
Education (Student) Records
Medical Records (HIPAA)

6. Public Records Law
Applies to all materials made or received by an agency that are used to perpetuate, communicate or formalize knowledge.

7. A request for public records does not need to be in writing.
The requestor need not identify himself or herself.
A reason for the request need not be given.

8. Public records must be retained pursuant to the applicable Records Retention Schedule.
The Public Records Law does not require the release of information (only records) and does not require the creation of new records.
If a public records request is received, contact the Office of University Relations or the General Counsel’s Office.

9. Exemptions from disclosure and confidentialty requirements are numerous
Examples:
Education (student) records
Limited access records
Medical Records
Social security numbers
Certain research records

10. What are student (education) records?
Records which –
Contain information directly related to a student; and
Are maintained by the University or institution or by a person acting for the University.
Unless an exemption applies.
Applicant records are also exempt from disclosure under the Public Records Law.

11. Outside Activities and Conflict of Interest
What is an activity or financial interest that may create a conflict of interest and needs to reported?

12. Guidelines, Policies, and Procedures on Conflict of Interest and Outside Activities, including financial Interests

13. University of Florida Regulations http://regulations. ufl
University of Florida Regulations Human Resource Services

14. General Counsel website