1. Gregory Manor Swim Club Fall Member Meeting
Sunday March 20th , :00PM – 1:00PM
King Street United Church of Christ - Downstairs

2. 2016 GMSC Board Introduction
2016 President: Bob MacNevin
2016 Vice President: Jake Muller
2016 Secretary: Celia Cuk
2016 Treasurer: Stephanie Parker
2016 Lifeguard Chair: Mary Beth Heady
2016 Social Chair: Phil Attina
2016 Membership Chair: Tricia Robinson
2016 Guest Fee Chair: John Philbin

3. Agenda
President’s Welcome, Introduction of the Current Board, and Review
Annual Overview, Property Highlights
Introduction of 2016 & Board Position Reviews
Vice President Update – Property Operations & Present Potential Upcoming Projects
Lifeguard Chair Update
Treasurer Update – Current Financials, Proposed 2016 Budget
Social Chair Update
Guest Fee Chair Update
Membership & Guest List Update
2016 Season Budget, Dues & Assessments
Vote on Season Pool Dues & Assessments
Formal Presentation of 2016 budgets
New Business / Motions for Discussion
Vote on Guest Fee Increases, Discussion & Voting
Targeted 2016 Pool Opening Date – Friday May 27th Set-up Date Saturday May 21st
Q&A

4. Another Great Pool Season!
Another Great Pool Season with lots of continued Improvements
Rounded out Patio behind diving board, extending use of grounds
New Grilling Station with additional Grill – no waiting to cook!
Piped in Propane – no need for tanks
New Lounge Chairs
Bathrooms re-done & removal of water fountain
Security system installed, Gate repairs, pea stone pads under gates
Finances
Came in on or under budget versus plan again – 5 years in a row!
Club Self Financed over 40% of Pool Improvements in the past 4 years (due to cash flow)
2 Payment Plan worked extremely well in 2015 (for those who qualified)
New Members
We welcomed 4 new Families to our Club this season
Over the past 5 years, 40% + of our membership are new Families
Many new bonds for sale
Big Thanks to the GMSC Board – Collaboration & Cooperation
Board Transition Year – The need for new member volunteers

5. 4 Year Improvements
Over $75,000 has been used to improve / repair our Club Grounds
Member Assessments have totaled $400 over that 4 year period (or $30,000 in total)
Club Finances have paid the balances without the need to pull financing from equity line.

6. Our Ongoing Improvement Efforts
Reserve Study Results & Other Improvements Proposed
Pool Heater Replacement
Pool Patio Deck Replacement & Repair
Pool Pump
Fenced in Kids Play area & Permanent Grilling Island w/ prep space
New Lounge Chairs, Video Security System, Wifi
Overall Goal – to Self-Finance and or Minimize Assessments
$22,200 currently in GMSC Reserve Fund ($50 per Family for 4 yrs PLUS new member initiation & late payment fees)
Board Recommends to keep dues the same, but still need for small assessment to address improvements – total $700 ($600 dues, $50 reserve, $50 assessment)
Based on Improvement Voting & Finances

7. Vice President Update / Proposal
Based on new proposal, initial recommendation is for the 2016 assessment to be $50 per family
10 weeks to do:
New Pool Heater
Kids Play Area
New Toilet – Women’s Room
Maybe a New Grilling Island
Total Current Estimate = $X,XXX total for improvements
Additional Items to consider:
Stereo & Microwave

8. Treasurer's Update 2016 Pool Season Budget = $47,200
Spending Projected to be slightly under budget again
Start of Year Balances:
$4,890 Accrued End of Year Operating Cash (10% of Budget)
$22,200 Reserve Fund
$0 Balance in Line of Equity Account ($25,000)
Proposal $700 per family ($600 dues, $50 reserve, $50 improvement assessment)
2 Pay Plan Bills $350 Due by April 30 (for those who qualify)
Last payment of $350 Due by June 30

10. 2016 Pool Season Dues Proposal

11. Lifeguard Chair Update
Lifeguard Protocols Adopted & Accepted (4 hr Shifts)
4 - 5 Lifeguards for 2016 Season
Guards on Duty only when School is not in session
Shifts will start at 10:30am, 11:00am
Lifeguard Uniforms will be required (GMSC subsidizes)

12. Social Chair Update
In 2015, Pool Parties were higher than $280 higher in revenue – better weather
New Grill & Grilling Station worked out very well
New Permanent Island will be better
2016 Pool Party Ideas:
Opening / Memorial Day
4th of July
President’s Labor Day Party
Gas Grill Shut off
Refridgerator

13. Membership Chair Update
8 Bonds currently for sale (Taylor, Wirz, Shah, Pinto, Gage, Meyst, Reichl, Guiry) – Guiry’s in process of selling
No waitlist
Recent bond sold between $4,000 - $4,800
4 New Families joining in off-season and during 2015:
DeFonce, Cooke, Cianfone, Lounsbury
Website – Printable Brochure Available + All Information
New Marketing of the Club

14. Guest Fee Update
Issues improving with Members not consistently signing in themselves or their Guests.
Please print legibly – issues with “scribbled” names that could not be recognized
$25 Fine to be assessed for not signing in
436 Registered Guests in 2015, just up from from 432 in 2014
Many of our Guests have become Members
All 2015 Guest fees have been reconciled and billed to membership
$2,182 Generated in Revenue from Guest Fees in 2015
$600 More in Revenue from 2014
Elected Board Members do not pay guest fees

15. New Business / Issues / Q&A
Other New Business / Discussion
Open Question & Answers

16. Proposed Fall 2016 & GMSC Board Meetings
Sunday October 16th, 2016 – King Street Church
2016 Pool Season Opening Date – Friday May 27th
Pool Set-up Day, Saturday May 21st
GMSC Board meets at least once a month during pool season. Schedule and dates are determined by majority of GMSC board members being available.
Membership is always welcome to attend

17. THANKS!