1. Smarter balanced and off-grade level
Test Administrator Training TAs & Staff Who Support Online and Paper-Pencil Testing
Required for DCs, DAs, SCs, and TAs
Fall
This PPT template was created for DCs, DAs, and SCs to support training of TAs and other staff who support online and paper-pencil testing. Please supplement with information specific to your district and schools.
Considerations
During your training, you can demonstrate the WCAP-portal “User Cards” by accessing the portal online and sharing the purpose of each user card as you are walking the audience through it.
Smarter balanced and off-grade level
Published October 13, 2017: Revised 10/16/2017
OFFICE OF SUPERINTENDENT OF PUBLIC INSTRUCTION
If you are using a screen reader to view this presentation, please also read the script included in the Notes section.

2. Introductions ____________________________, Principal
____________________________, District Test Coordinator (DC)
____________________________, School Test Coordinator (SC)
____________________________, District Administrator (DA)
You may want to consider including an introduction to each team member who is participating in the presentation of this training.
You may also want to make note if you have a special guest (i.e., principal).

3. Acronyms DC District Test Coordinator DA District Administrator SC
Definition (systems, applications, materials, test components)
AVA
Assessment Viewing Application
CAT
Computer Adaptive Test
GTSA
Guidelines on Tools, Supports, & Accommodations
ORS
Online Reporting System
PIRG
Professional Standards and Security, Incident & Reporting Guidelines PT
Performance Task
TAM
Test Administration Manual
TAUG
Test Administration User Guide
TSBP
Test Security and Building Plan
TDS
Test Delivery System
TIDE
Test Information Distribution Engine
THSS
Teacher Hand Scoring System (interim)
WCAP
Washington Comprehensive Assessment Program
Acronyms
Acronym
Definition (Users) DC
District Test Coordinator DA
District Administrator SC
School Test Coordinator TA
Test Administrator
As we move through this slide deck, there will be times that acronyms are used instead of fully displaying the name of a system or material. This slide displays several acronyms that include the definition.

4. Materials Required for TAs
* Highly recommended
TAs and other staff with responsibility for the proctoring the Smarter Balanced and Off-Grade assessments.
Other training resources may also be required at a local level
Guidelines
Manuals/User Guides
Modules
GTSA
TIDE User Guide
TIDE Module*
PIRG
TA User Guide
TDS New Features Module
Calculator and Electronic Device Policy
TAM, as applicable to the assessment
TA and Student Interface Module
TA Script of Student Directions
TA Training for Fall 2017
TA Certification, if required by district*
Included on this slide is a summary of the materials required to be reviewed annually by TAs. School districts may also have additional resources that are required for review. This may include the Test Administrator Certification course that is available on the WCAP Portal, within the TA User Card.
The items with an asterisk are highly recommended by the state for your review and may be required by your school district.
Important information on TAM and TA Scripts
The online TA Script for ELA and Math is new for this Fall 2017 administration.
TAs will use the Spring 2017 paper-pencil TA Scripts for this current Fall 2017 administration. The only update to note, is the reference of Spring 2017.
TAs will reference the Spring 2017 TAM for this Fall 2017 administration. An errata sheet has been posted to accompany the spring TAM.
Material location:

5. Teacher Resources Documents Manuals/User Guides Modules
Achievement Level Descriptors
AVA User Guide
AVA Module
Assessment Blueprints for Smarter Balanced
THSS User Guide
Interim Assessment Scoring-ELA Module
Interim, Training, and Practice Test Resources
AIR Ways User Guide
Teacher Hand Scoring System
Classroom Resources
ORS User Guide
AIR Ways Module
Performance Task and What is a CAT Modules
Materials in this table are supports for teachers and TAs to become knowledgeable with the testing components.
Follow the schedule provided by your school when administering the practice, training, and/or interim assessments.
Promising practices include planning and preparation. The resources on this slide will help you as a teacher and/or TA to become knowledgeable with the testing components. This level of understanding will help ensure a comfortable experience for you administering, and for students taking the Practice or Training Tests, the Interim Assessments, and the Summative and Operational assessments.

6. Navigating the Portal
Need to locate information? The “Advanced Search” option is available under the “Resources” label on the toolbar
The WCAP Portal homepage is a great source for information to support families and students, TAs, teachers, and coordinators.
It also provides access to the Practice and Training Tests in a non-secure environment for families, students, school staff, and anyone else who would like to see what the assessments are like.
The Test Administrator User Card is your source for accessing systems and applications, including support resources described on the previous two slides.
The ELPA21 User Card provides testing information supporting the ELPA21 Screener Test. The information under this card supports DCs, DAs, SCs, TAs, and Bilingual staff.
Navigating the portal can be a little tedious at times. There is a search option tool available for locating materials. To access the search tool,
click on the Resources tab in the upper toolbar on the homepage, and then select Test Administrators.
This will open the page, allowing you to refine your search by entering a specific word (translation) or by entering the name of the document (TAM).
A list will be displayed of all documents that relate to the information entered into the search field.
The next slide will provide an overview of the components available when selecting the TA User Card.

7. Test Administrator Resources: provides access to resources and training materials needed for all WA state assessments
Access Points
Training Test Administration: allows authorized users to administer Training Tests and Practice Tests in a secure environment
Test Administrator Certification: walk through of TA Interface, data review, security, and monitoring
TIDE: used to view and edit students setting and access THSS training materials
Interim Teacher Hand Scoring System (THSS): allows scorers to score Interim test responses that require human scoring
Test Administration: provides access to Interim and Summative state assessments
ORS—Online Reporting System: allows authorized users access to view score reports, generate and export summary statistics, and student results
Assessment Viewing Application: allows authorized users access to view interim assessments for administrative and instructional purposes
Shown on this slide are the cards presented to a TA after selecting the Test Administrator User Card on the WCAP Portal landing page. When a lock icon appears in the lower right corner of a card, it requires user login credentials.
If it’s your first time logging in for the school year, click the “First Time Login This School Year” link.
Retrieve forgotten passwords by entering your address and then selecting the “Forgot Your Password?” link.
A TA user account includes access to multiple components within the WCAP Portal. TIDE is used to view and edit student test settings, as well as to access THSS hand scoring training materials. From Training Test and Administration, you can proctor a Training Test or Practice Test using the secure browser. The Test Administration (TA Interface) card is used to create a testing session to administer Interim Assessments or Summative Assessments. ORS is used to view participation and performance reports.
Under the Test Administration Resources card, teachers and TAs will find all the support and training materials for WA State assessments. Test Administrator Certification is a great resource that provides a walk through of the TA Interface, verification of student data, monitoring, and maintaining test security. This training is highly recommended by the state and may be required by your school district.
The Digital Library card provides subject and grade specific resources to help educators apply the formative assessment process during daily instruction. The log in for the digital library is different from your TIDE log in and must be reset by the DC if the password has been forgotten.
A little later in this PowerPoint we will go over the AVA, THSS, and AIR Ways user cards.
Digital Library: provides educator resources to apply the formative assessment processes during daily instruction
AIR Ways Reporting: allows authorized users access to view student performance reports for interim assessments

8. TIDE Overview
Verify student information and access the Teacher Hand Scoring materials.
Access to information in TIDE is dependent on a user’s role. TAs:
Access the THSS Materials, under General Resources tab in TIDE, to download the ELA grades 3-8 and 11 scoring materials for Interim assessments. Prior access allows you more time to become familiar with the scoring process and criteria.
Download the Voice Pack under General Resources tab in TIDE (for text-to-speech), when needed.
It is important that student supports are verified prior to beginning test sessions. This ensures that your students have access to the tools, supports, and accommodations identified for use, so that they can best demonstrate what they know and can do.
For detailed instructions about using TIDE, see the TIDE User Guide, available on the WCAP Portal.

9. Training & Practice Test Options
What needs to happen before administering online summative assessments?
Provide your students with an opportunity to become familiar on each content of the Training Test and/or Practice Test, prior to being assessed on the Summative. Include access to accessibility supports, per the students plan.
The Smarter Balanced CAT and PT are presented in segments. When students reach the end of a test segment, they will receive a warning message asking them to confirm that they want to move on to the next segment. The warning also advises that they cannot return to change their answers in the current segment once they have moved on. Students will become familiar with this by accessing the Practice Test.
The online Smarter Balanced Training Test is used to familiarize students with how to log into a test, navigate tool buttons, and learn how to complete the different item types. Intent is not to look at grade level content.
ELA is organized by grade band 3-5, 6-8, and High School. So a grade 3 student may see a grade 5 item.
Math is organized differently to support calculator use. Options include grade band 3-5, grade 6, grade band 7-8 and High School. Grades 6-8 and High School include the embedded online calculator.
For ELA and Math there are 6-9 questions that include all item types.
Overhead projectors may be used to provide class instruction on the use of tools.
The Tool Button sheet provides students additional support in navigating the system.
The online Practice Test is used to familiarize students to grade level items they will find on the Summative Assessments, and to practice responses to them. There are approximately 30 items students will experience across all claim areas, including practice on the Performance Task. The Practice Test is not scored
Students familiarity now will help to eliminate issues during the Summative assessment.
Practice to become familiar with Pause rules and Informational Messages, for ending sessions.

10. Interim – Smarter Balanced Assessments
Interim Tests
Simulates summative in tools, software, accommodations, questions, and student & TA experience
Administer in Blocks (20 min Math, 30 min ELA) or Comprehensive (same length of time as Summative)
Score remains with student over time
Smarter Balanced designed the interim assessments for instructional use to support learning and teaching throughout the school year.
The Interim Assessments allow teachers to check student progress and provides information to improve classroom instruction.
Interim assessments should be administered following the same test administration protocols as the summative assessments.
Students can also have access to the Accessibility Supports that they will use on the Summative Assessments.
Some Interim Assessments are hand scored. The greatest benefit of hand scoring is that it allows teachers to interpret strengths and weaknesses for their students, in the skills being assessed.
On a larger scale, these items allow for calibration to a fixed rubric, to provide a consistent ruler among students and teachers, and they help teachers and students better understand expectations of the Summative Assessment.
Teachers should first review the THSS training materials from the TIDE landing page prior to scoring.
The THSS card, under the Test Administrator User Card is your access to the scoring system.
The Assessment Viewing Application (AVA) is a component of TDS that allows authorized users to view interim assessments for administrative or instructional purposes.
AIR Ways Reporting is used to view student performance reports for the Interim Assessments. AIR Ways includes summaries of all the assessments associated with a particular user or school.
For a complete overview, refer to the ELA Interim Assessment Scoring Module on the WCAP Portal.

11. Methods for Delivery
There are a several different ways for students to practice and for TAs to become familiar with the testing system.
As a guest, students may take the Practice Test or Training Test at home:
No TA is required.
Parents or other members of the public can also access these tests
In a Training Test session:
The TA will log in to the Training Test Administration site, under the Test Administrator User Card on the WCAP Portal, using his/her login credentials. Using this option anyone can be a student – a teacher, principal, student, etc. They just sign in as a guest.
Step-by-Step TA-Student Practice Session instructions are available on the WCAP Portal to provide a TA practice setting up an actual session that students will log into.
In an Interim Test session:
Both the TA and the student log in using the secure browser. The TA will log in to TDS, under the Test Administrator User Card on the WCAP Portal.
This mirrors how the log in process works for the Summative and Operational Assessments.
Students will practice using the student settings assigned to them in TIDE.
Test Session Tickets may be printed for the Interim Assessments.

12. Summative Fall 2017 Test Schedule
Assessment
Content
State & federal Accountability
Grades eligible
Days to complete
ONLINE
mandated state window
PAPER
Smarter Balanced CAT
ELA & Math
N/A
11, 12
45 days
10/23–11/17
10/30-11/17
Smarter Balanced PT
15 days
Off-Grade
CAT=45 days
PT=15 days
This table provides an overview of the Operational Fall 2017 state assessments. Each school testing schedule must fall within the state mandated testing window. Note the differences in online and paper-pencil windows. Paper tests include Braille, large print, Spanish math for students receiving services. Also included are standard print test forms for students with an IEP that states paper as the platform for testing.
Tests must be completed in the day or days allotted, unless extended time is documented or an approval for a special circumstance has been granted by the state. Refer to the TAM for availability of a makeup test session.
All students, including students with disabilities, English learners (ELs), and ELs with disabilities, should have equal opportunity to participate in state assessments. Review the GTSA for complete details on access and restrictions.
The Smarter Balanced ELA and Mathematics Assessment are comprised of two parts. The Computer Adaptive Test is based on student responses and the computer program selects the difficulty of items throughout the test. Once started, a student has 45 days to complete the CAT. The Performance Task is a portion of the test that students will answer a set of complex questions centered on a common topic or problem. Two day event in ELA; recommended single-day in Mathematics. Once started, a student has 15 calendar days to complete the PT. Students must attempt the PT and CAT to see the score in ORS.
Off-Grade Level (OGL) assessments are available to high school students, attempting lower grade level assessments, as documented in IEPs. For ELA and Math; OGL follows the same rules as Smarter Balanced.
Complete schedule available at

13. Materials, Tools, Supports, Accommodations, and Manipulatives
The GTSA and TA Scripts detail approved materials and accessibility supports
The Materials Available for Student Access table will be embedded in the GTSA
Text-to-Speech for ELA CAT Stimuli and Passages is Accommodation Only
Some tools are universal allowing all students access:
Refer to the TIDE User Guide for the tools available in TDS
Universal tools are not required by the state to be documented in TIDE
A few Universal Tools can be turned off in TIDE; if distracting for students
If it’s not listed in the GTSA, it is not allowed without a state approval
Scratch Paper Log template for tracking student use (includes white boards)
Reference Calculator and Electronic Device Policy for restrictions/access
Supports and accommodations may be needed, refer to the Guidelines on Tools, Supports, & Accommodations for specific questions about appropriate use and restrictions.
If a students IEP or 504 plan stipulates the use of an accessibility support not listed in the GTSA, notify your DC.
Verify that supports have been accurately entered for students in TIDE. Work with your SC if changes are necessary.
Any allowed tool, manipulative, or support used on a state assessment should be familiar to the student. Optional permitted tools and manipulatives need to be placed in a location where students can access them, if they elect to use them.
The Materials Available for Student Access document provides a quick list of materials that should be available for student use, as applicable to each test content. Manipulatives and tools not listed in the MASA section of the GTSA, are not allowed.
Manipulatives and tools not listed, are not allowed.
The Calculator Policy must be read by TAs when administering tests where calculators are permitted.

14. Testing Environment Summative Test Requirements
Supervision of students at all times by a trained TA
Test environment void of noise and distractions
Verify materials available for student access (by grade/content), are permitted
Limit interactions with students
Read TA Script/Student Directions word-for-word, unless simplified test directions are permitted
Have available, and administer accessibility supports appropriately
No coaching
No reviewing
Once a Summative Assessment session has been set up for students to begin testing, the students within the session must be supervised at all times by a trained TA, until testing concludes and all materials provided during the test session have been collected and accounted for. Review your school’s plan for trained TA replacements should you need to leave a testing session due to an emergency.
Each testing environment should be void of noises and any distractions. Placement of a Testing—Do Not Disturb Sign can help with distractions.
It is important to have a clear understanding of what materials are available for student access during each testing session. Materials vary depending on the grade level and content being administered. Students may only have access to materials, tools, supports, and accommodations as outlined in the GTSA. Use of non-approved materials, tools, supports, or accommodations may result in the students test results being invalidated. This includes materials being left on walls/desks, within the testing area.
As a TA, it is important to follow the TA Script and Student Directions (SAY boxes) word-for-word, using a natural tone and manner, unless simplified test directions are permitted. Review the student direction portion prior to the day of testing so that you are familiar with what is being asked of you. TAs need to limit their interactions with students to ensure consistency in assessing Washington students. To facilitate this limited interaction during Summative testing, it is best practice to prepare students prior to testing by sharing what is and is not allowed. Refer to the Professional Standards and Security, Incident, and Reporting Guidelines for complete detail.

15. Break Procedures
Announce a break 10 minutes prior to taking a planned break (i.e., end of the session), TA’s should announce the break to allow students to complete the current page/segment and review any items marked for review
Instruct students not to discuss the test
Students are monitored by staff until testing is complete
Bathroom break during testing – one student at a time
Ensure students do not have access to any electronic devices
Any cell phone irregularities need to be investigated asap to ensure there is not any test content on the phone, such as texts, pictures, etc.
Breaks should occur as needed (one-on-one) for students who request them and then as a group when students move from the testing space to the extra time space.
Once a Summative Assessment session has been set up for students to begin testing, the students within the session must be supervised at all times by a trained TA, until testing concludes and all materials provided during the testing session have been collected and accounted for. Review your school’s plan for trained TA replacements should you need to leave a testing session due to an emergency.
Lunch, Recess, Office staff and Specialists may be provided a mini training to explain test security and help them know to remind students not to talk about the test during scheduled breaks.

16. General Rules of Testing
Headsets, if required, must be available for student use.
Tests invalidated if students use a calculator on a non-calculator segment of the test
Students must enter an answer for all items before moving to the next screen
Students can mark a question for review but should attempt their best response prior to moving on.
When students enter random text (gibberish), the system counts the question as answered; the student may not be able to return to the question if:
Test is timed out after 30 minutes or their test is paused for more than 20 minutes
A system of technology issue occurs in which the student is logged out of the test
A student mistakenly moves beyond a segment (ignoring warning messages) prior to reviewing flagged questions or completing all questions in that segment or test
When Headsets are required, they must be available for student use. It is important to have enough headsets available for each student testing.
For Calculator use, refer to the Calculator and Electronic Device Policy and the GTSA for availability, use, and restrictions. Student access to a non-approved calculator or calculator use on a non-calculator portion of an assessment will result in invalidation of the students score results.
Students must enter an answer for each item on a page before they will be able to move to the next page. Although students can mark a question for review to answer at a later time, it is best to instruct students to attempt their best response for each question prior to moving on or marking the question for review.
If a student enters random text [gibberish] to move ahead to the next question of the assessment, the system will count the question as answered, and the student will not be able to return to the question for the following situations:
Test is timed out after 30 minutes of inactivity or the test is paused for more than 20 minutes.
A system or technology issue occurs in which the student is logged out of the test
A student mistakenly moves beyond a segment (ignoring warning messages) prior to reviewing flagged questions or completing all questions in that segment or test.
Once a test or segment is submitted, students cannot go back and review older questions, even if marked for review.
TAM
pg 10-11

17. Tips for Successful Test Sessions
Understand the difference between the Training and Practice Tests, Interim Assessments, and the Summative Assessments so your students take the correct test at the right time. Incorrectly administering a summative assessment may invalidate the students testing opportunity.
Know who is in your testing session and what tests and settings your students need before testing begins.
Do not approve a students test session:
If an ineligible or unknown student is seeking approval.
When the incorrect test was provided by the TA and selected by the student.
If a student comes to school not feeling well. Contact your SC.
the correct student settings (accessibility supports) are not available.
Awareness and planning in these areas contribute to increased participation and validity of student scores.
TAs must have a clear understanding of the differences between a Practice and Training Test, an Interim Assessment, and the Summative Assessment. Incorrectly administering a summative assessment may invalidate a students testing opportunity.
When logging students in to a test session, it is important to monitor and deny a student access:
If an ineligible or unknown student is seeking approval for your session; immediately notify your SC.
You will also deny a student when an incorrect test was selected. This situation can be eliminated by the TA selecting only the test that the students are taking during that test session. This requires a few extra steps, but removes disruption and potential testing incidents.
When a student enters your testing room and is not feeling well, reach out to your SC to see if the student should be assessed when he/she is feeling better, during a makeup session, when permitted.
If at any point during testing you or a student identifies incorrect test settings; immediately deny access or pause the test and notify your SC for an update to TIDE. Changes to a student’s online test settings fall into two categories.
For all online embedded test settings, with exception to Braille, ASL, and Spanish Stacked Translations, you will need to deny the student access, or in the case that the student already began testing, pause the test immediately. Contact your SC to change the settings in TIDE. Changes in TIDE are immediate so the student can rejoin the session that is already in progress.
For Braille, ASL, and Spanish Stacked Translations you will Deny the student and contact your SC to have the students testing opportunity Reset through the TIDE appeals system. Once the Reset has been approved by the state, the SC can make the appropriate change in TIDE. The student can then be tested. This process may take up to 24 hours.
It is important to note that an appeal to Reset a student’s test due to an incorrect student setting is limited and most likely will only be approved for a student needing to access the Braille, ASL, or Spanish Stacked Translation tests.

18. How to Start a Test Session
Yellow Interim Assessments
Log in to the Test Administration (TA) Interface
Select the test being administered in this session (refer to slide 21 for specific details on how best to select tests)
Click Start Session. The Test Selection window closes and the Session ID appears.
Provide the Session ID to your students.
After students sign in and select tests, you must verify the test and settings are correct.
To approve students for testing, click Approvals. The Approvals and Student Test Settings window appears, displaying a list of students grouped by test.
Color Codes for Tests
Log in to the Test Administration (TA Interface) site, the Test Selection window opens automatically, allowing you to select tests and start the session.
Select only the tests that will be given in your test session.
The Test Selection window color-codes tests and groups them into various categories. Yellow is for the Interim Assessments. A test group may include one or more sub-groups. All test groups and sub-groups appear collapsed by default. To expand a test group, click Expand All.
The sub-groups for the Smarter Balanced Assessments have more levels, allowing the TA to specify the content area (ELA or Math), the part of the test (CAT or PT), the grade level, etc. of the test session.
When only a checkbox appears next to a test name you have reached an individual test.
In the lower-left corner of the window, click Start Session. The Test Selection window closes and the Session ID appears. Document the Session ID in case you accidentally close the browser window and need to return to the active session.
Provide the Session ID to students. Students use this ID, along with their first name and SSID, to log in to the testing system on the Student Sign In screen.
After students sign in and select the test, you will verify settings and approve for testing.
When students are awaiting approval, the Approvals button next to the Session ID becomes active.
Click Approvals and the Approvals and Student Test Settings window appears, displaying a list of students grouped by test.

19. Recommended Method Test Selection
Highly Recommended Method for Test Selection
Only allows access to the one test being administered.
Not Recommended It permits students access to the ELA CAT, ELA PT, Math CAT, and Math PT assessments
The Test Selection window color-codes tests and groups them into various categories. You will also notice Interim and Screener tests on this window. Select only the test you are administering for this session. The Summative Assessments are coded Blue for Smarter Balanced and OGL, Teal for ELPA21 Screener, and Yellow is for the Interim Assessments.
There are different methods for selecting tests.
A test group may include one or more sub-groups. All test groups and sub-groups appear collapsed by default. You can also individually expand a test group by clicking on the Plus “+” sign, next to the test you are administering. Do not place a check mark in the box until you have reached the appropriate test level for selection.
OSPI highly recommends drilling down until a checkbox appears next to a test name.
The first example is not recommended and will provide students access to ALL available Smarter Balanced Assessments include the ELA CAT, ELA PT, Math CAT, and Math PT. This method allows students access to 4 tests that they will need to carefully select and you will need to verify that each student has made the correct choice, prior to approving. This method may create a testing incident and potentially limit a students ability for their testing opportunity.
The second example, is the recommended method, displaying how a TA drilled down to select only the ELA CAT test that is approved for that testing session. This limits a students ability to select only this test

20. Student Sign In Common Causes for Sign In Errors
Session does not exist
Student information entered incorrectly
Session has expired
Student is not associated with your school
Launch the secure browser on the student’s testing device. The Student Sign-In page appears
Students enter their first name, their SSID, and Session ID
Students click Sign In. The Is This You? page appears.
Students verify personal information. TA verifies settings
The Your Tests page displays with the tests the TA selected
Depending on the test content and the specified test settings, students may need to verify their device is functioning properly
The Test Instructions and Help page is the last step of the sign-in process before beginning the test
Launch the secure browser on the student’s testing device and the Student Sign-In page appears.
Students enter the following information:
In the First Name field, students enter their first name as it appears in TIDE.
In the Student ID field, students enter their SSID as it appears in TIDE.
In the Session ID field, students enter the Session ID as it appears on the Test Administration Site.
Students click Sign In. The “Is This You?” page appears.
To verify personal information:
If all the information is correct, students click Yes. The Your Tests page appears.
If any of the information displayed is incorrect, the student must not proceed with testing. The student should click No. You should immediately notify your SC so that the student information can be corrected in TIDE.
The Your Tests page displays all the tests that a student is eligible to take. Students can only select tests that are included in the session and still need to be completed. Be very specific when telling students which test to select.
Depending on the test content and specified test settings, students may need to verify their testing device is functioning properly. This includes Text-to-Speech, Audio Playback, Recording Device Check and Sound and Video Playback.
The Test Instructions and Help page is the last step of the sign-in process. Students may review this page to understand how to navigate the test and use test tools. After review, students click Begin Test Now. The test opportunity officially begins or resumes.
When students see the “audio test” as they log in, this is the indication that a headset is required.
Remember; deny access or pause the test if it is not your students or the incorrect test or settings.

21. During Testing TA Support
ONLINE: Be prepared—If a student asks for help; SAY:
I cannot help you check your work.
If you are unsure about how a question works, select Tutorial from the context menu to view a short video.
You may also read the question again and think about what the question is asking you to do.
Try your best and choose the answer that makes the most sense to you.
During Testing TA Support
Actively monitor to ensure students are:
Only using allowed tools, manipulatives, and/or electronic devices.
Not sharing their work
Using only No. 2 pencils
Not writing on the ½ inch outer edge of the booklet (when paper testing)
Reading and re-reading the Student Test Directions (SAY Boxes) is permitted in English and translation (NOT Test Questions)
It is permitted to group remind all students to review/complete all questions. This can take place prior to testing and again when students begin to end test sessions
You may assist students with navigating the online system or turning pages in a paper booklet
Enforce test environment requirements
PAPER: Be prepared—If a student asks for help; SAY:
I cannot help you check your work.
You may read the question again and think about what the question is asking you to do.
Try your best and choose the answer that makes the most sense to you.
Students are monitored by trained staff until testing is complete. Students left unattended will have their test results invalidated.
Only permit allowed calculators during calculator permitted questions. Allowing a calculator on a non-approved calculator portion of a test, will invalidate the students test.
Students must turn non-approved electronic devices off and place bags and electronic devices away from their testing location in the area identified by the TA.
If a student is writing within ½ inch from the outer edges of the test booklet, he/she should be reminded that work can only be scored if it is within the student response area.
TAs are allowed to:
Re-read test directions as many times as needed to support students. Student directions can be read in English or the students native language. It is not permitted to read aloud test items, scenarios, or stories.
Help students by navigating the online system, locating the toolbar, and turning pages when needed in paper booklets. TA’s may not assist students with responding to test items. Refer to the PIRG for restrictions.
Be prepared for students asking for more help than you are permitted to support. To apply consistency within districts, you can help support students in a positive way by saying:
Always try your best
Read the question again
Think about what the question is asking you to do
Use your pencil to underline key words in your test question
I can’t help you with your test

22. Monitoring Student Testing Statuses
TA reviews students’ requests for approval
TA Actively monitors students’ testing progress
When students finish testing, stop the session
Student Testing Statuses
Approved: Student has not started the test
Started: Student started the test and is actively testing
Review: Student answered all questions and is reviewing answers before ending the test
Completed: Student has submitted his/her test
Paused: student test is paused
During testing the TA actively monitors students’ testing progress. Students’ status and progress will appear in the Students in your Test Session screen. The page will automatically refresh to update this information.

23. Ending a Session Remind students the session is about to end:
When there are approximately ten minutes left in the test session, the TA should give students a brief warning.
SAY: We are nearing the end of this test session. Please review any completed or marked for review items now. Do not submit your test unless you have answered all of the questions.
After all students have indicated they are finished, the TA will:
Print the session report before you select Stop Session
Stop this session by selecting “Stop Session”.
Students who need more time will need to log back into another TA session
Ending a session means student work, while saved all along, is saved with additional restrictions on returning to the test:
CAT - every answer is accepted and cannot be changed, even flagged responses. They return to the last unanswered question.
PT - they can return to the segment and can make changes within the segment.
They can never go back to a previous segment.
When there are approximately 10 minutes left in the session you will:
SAY: We are nearing the end of this test session. Please review any completed or marked for review items now. Do not submit your test unless you have answered all of the questions.
When students have finished testing, you should:
Print the session report before selecting Stop Session
Stop this session by clicking STOP in the upper-right corner. A confirmation message appears.
Click OK. The test session stops.
TAM
pg 45

24. Extended Time - Who will test where?
Extended-time location:
Fill in room
Extended testing time:
TAs in an extended testing location will need the test ticket and the content area and specific test the student needs to complete and any supports/accommodations required. Test Tickets and secure test materials can only be handled and/or transferred by a trained TA/Staff member.
Volunteers and students are NOT permitted to be in a secure testing environment or authorized to handle secure test materials.

25. TA Responsibilities Testing List
Become familiar with your school’s Test Security and Building Plan (TSBP)
Review all required administration materials.
Complete and return on schedule a Test Security Staff Assurance Form.
Provide a positive pre-testing & testing experience with students
Only access secure testing materials on the day of testing
Inventory materials from your school; ensure appropriate quantity to support testing
Identify location for students to store non-approved electronic devices and bags
Check materials out to students and verify students names are added to ancillary materials
Read TA script and student directions (SAY) word-for-word.
Become familiar with test schedule restrictions within the TAM
Students must return all materials provided during the testing session; TAs inventory, prior to releasing students
Immediately return all secure testing materials to your SC after completion of that days testing session by following your TSBP
Become familiar with your school’s Test Security and Building Plan, test schedule, and chain of custody of materials. TAs only access secure testing materials on the day of testing.
Review all required training materials and complete a Test Security Staff Assurance Form. Security form is required to be submitted to the SC a the end of the Fall retake administration.
Create a comfortable testing environment; smile and make eye contact whenever possible.
Identify a location that students will be required to place their non-approved electronics and bags.
Inventory materials when received from your school; ensure you have the appropriate quantities of pre-identified test booklets and/or Test Tickets.
Verify the needed quantity of approved materials and accessibility supports (headsets, scratch paper, etc.)
Directions to the student must be read exactly as they are written, using a natural tone and manner. Review prior to testing for familiarity.
Verify students names have been added to ancillary materials such as glossaries, graph, & scratch paper.
Ensure that students have returned, and you have inventoried, all materials provided during the test session, prior to releasing the student.
Immediately return all testing materials to your SC after completion of that days test session, by following your school’s Test Security and Building Plan.

26. Testing Incidents When testing incidents occur, it is important to:
Stop the testing session
Take corrective action to mitigate the incident
Report to SC as soon as possible
Incidents must be documented by the end of the day and reviewed by DC or State within 24 hours
If required, TIDE appeals are submitted by the DC or DA. Approval is required at a state level. Appeals will be processed within 24 hours.
Breaches must be reported to SC, DC, and to the State immediately and documented in TIDE.
There are several types of test Incidents. Each type may be addressed differently. All irregularities must be documented and reported to your SC promptly. This helps to ensure a fair and equitable testing environment for all students. Refer to the PIRG document for full details.
Stop the student(s) testing session.
Take corrective action to mitigate the incident and gather all necessary information to be reported.
Take careful notes, including as much detail as possible such as date, time of day, who was involved (SSID), the item number (when applicable) and details of the incident. For Technology or System related issues, we also need the following information:
TA Session ID
Device used during testing
Network configuration
Operating System
Prompt communication is important and follows your school plan for reporting incidents to your SC.
Frequently Reported Incidents include:
Student using non-approved electronic devices during testing or break times.
TAs deviating from the prescribed script and student directions in the TAM
Students gaining access to tools or materials not permitted on state assessments.
Materials not being removed from walls within the testing site.
Test materials returned after prescribed schedule or without proper transcription.
Breaches are considered a high risk. An example would be if a student or adult had collected or released secure test content or student responses. This is immediately reported to the SC, DC, and State. Do not use electronic devices or for transferring secure/confidential information.

27. Security, Policies, & Responsibilities
RCW 28A , RCW , WAC
State Laws Governing Test Security All secure test materials are confidential.
No part of test material may be reproduced or transmitted.
Who is authorized to be in the room
Only Trained TAs administering tests (no volunteers, parents, teachers)
No media
TAs are required to read the Professional Standards and Security, Incident, and Reporting guidelines
Professional Code of Conduct
The Professional Code of Conduct is codified by the Washington State Legislature in WACs and RCWs. A list of complete rules and regulations can be found online:
Maintaining test security is critical to ensuring confidentiality of test content and the validity of students results. No part of test material may be reproduced or transmitted in any form or by any means, electronic or mechanical, including photocopying, recording, or by any information storage and retrieval system.
For TA’s requiring access to secure test information while supporting students with special testing needs (e.g.; Human Reader), refer to the GTSA for specific instructions.
No test content or student responses may be reviewed, retained, discussed, or used for instruction
Know who should and should not be in the testing environment. Your DC and/or SC will actively monitor testing locations to ensure adequate support.
Allowable and prohibited behaviors are detailed in PIRG.
The Office of Professional Practices (OPP) is charged with enforcement, including discipline of educational practitioners for violation of the Professional Code of Conduct. OPP receives, investigates, and makes legal findings regarding complaints.
A complete list of rules and regulations can be found online:
The Office of Professional Practices (OPP) is charged with enforcement, including discipline of educational practitioners for violation of the Professional Code of Conduct. The office receives, investigates, and makes legal findings regarding complaints. Unprofessional conduct is reported to OPP (360)

28. Required and Suggested Documentation
Required Documentation
Signing the Training Log for State Assessments at completion of training session
Test Security Staff Assurance Report
One for each person in the training log
Complete page one prior to testing
Complete page two at completion of testing
If yes is marked for irregularity, ensure all documentation is complete
Documentation of testing incidents
SC - provides testing schedule
Suggested Documentation
Complete Inventory checklists of all materials
Pre-ID Roster
Documentation that is required to be completed includes :
Signing the Training Log for State Assessments at completion of school district training sessions
Signing the Test Security Staff Assurance Report. Sign part 1 prior to testing and part 2 after testing has concluded. If yes is marked for irregularity, ensure all documentation is complete and has been provided to the SC.
It is suggested to retain a log of all test materials and a copy of your Test Security Staff Assurance Report.

29. Contact Us: Phone (Mobile): ( ) - Test Administrators
Contact the School Test Coordinator for questions or to report issues
School Test Coordinators
Phone (office): ( ) -
Phone (Mobile): ( ) -
The following communication plan has been established:
TAs must contact your SC and or Technology Coordinator for technical questions.
SCs will contact the DC
The DC will contact OSPI, when necessary
OSPI will refer all school staff questions back to your DC for support. This will ensure that you receive the most up to date information including school district procedures and policies.

30. Revision Log:
Updates to the Module after October 13, 2017 are noted below.
Slide
Section
Description of Revision
Date of Revision 21
During Testing TA Support
Updated TA SAY script within the slide for paper and online to align with the TA Scripts.
10/16/2017
If updates are needed throughout the school year, they will be outlined on this revision log and communicated in the WAW newsletter.