1. March 16, 2017 Carmen Connect Webinar
Audio – code:484159#

2. Housekeeping Items All lines will be muted
*6 to unmute your line to ask a question
*6 to mute your line after you are done speaking
The leads will be monitoring the questions via the chat boxes, please feel free to ask questions there.

3. Agenda
Staffing updates
Pcard Office Updates
Reminders & Updates

4. Website http://u.osu.edu/pssc Staffing
New Fiscal Associate on Charlie Coutellier’s team will be starting March 27
New Fiscal Officer on Stephnie Penn’s team will be starting around April 3
New Area
PSSC would like to welcome the College of Law to the Service Center as of March 1st.
Next Call
April 20, 10:00 AM

5. PCard Updates
Effective April 1, 2017 – ALL PCard Applications and Maintenance forms administered by DocuSign ONLY.
Fax, Paper or Scanned Attachments will be returned.
Training for DocuSign Submissions is required for Sender.
New Forms and Instructions live at PCard Website (mid-March).
Additional requirements have been added to the Group/Extended Travel (GET) Card to meet Auditor of State (Ohio) requirements relative to ATM use. See full article for details.

6. Reminders – Travel
Policy The Ohio State University seeks to ensure efficiency and promote fiscal accountability when authorizing travel disbursements. It is expected that travelers and individuals authorizing travel disbursements will apply this policy in a manner that strives to keep expenses to a minimum and assigns the costs of business related travel appropriately.
Ohio State will pay for reasonable and necessary expenses incurred by faculty, staff, students, and eligible guests for authorized business travel on behalf of the university.

7. Reminders – Travel
All Transportation costs (taxis, Uber, Airline, Bus, Train, boat, scooter, etc) must have a valid necessary business purpose.
Travel expenses to eat a non-business meal are not a necessary expense typically
Itineraries/Agendas – Policy 2.11 – XII – Document Retention: All travel related documentation (including and not limited to receipts, itinerary, registration materials, etc.), must be scanned into eTravel.
We must have hard copies of Conference Agendas as links often expire shortly after the conference ends.

8. Rental Car Agencies Reminders – Travel
RAP – Roadside Assistance Protections (RAP) charges – allows customers to waive financial responsibility for chargeable roadside incidents such as lost keys, lockouts, and fuel outages.
Things like flat tires, breakdowns, and disabled vehicles are already covered by our rental agreements
RAP charges are rarely a necessary business expense and should not be added to a rental agreement. If they are added, a business purpose must be included.

9. Purchasing Reminders
Contracted vendors and agreements – if a vendor is on contract, the University has already negotiated the terms and conditions with this vendor. Signing additional agreements from the vendor could legally jeopardize those previously negotiated terms and conditions.
Purchasing will not sign purchasing agreements for vendors that the University currently has on contract.

10. PSSC Email addresses Area Email Dnodes Ocio
Dnodes
Ocio
OAA
All CIO and ODEE Dnodes
ESUE
All Enrollment Services and Undergraduate Education Dnodes
Grad School
All Grad School Dnodes (D3000, D3001, D3002)
John Glenn
John Glenn Dnode (D4240)
Libraries
Libraries Dnode (D3200)
OAA Admin
All OAA Admin Dnodes (D4009, D4200, D4201)
ODI
Diversity & Inclusion Dnode (D4207)
OHR
All Human Resource Dnodes (D4700, D4710, D4720, D4730, D4750, D4780)
OIA
All International Affairs Dnodes (D4232, D4235)
Outreach & Engagement
All Outreach & Engagement Dnodes (D5900, D5910)
Research
All Research Dnodes
Wexner
All Wexner Center Dnodes
ADMIN PSSC-Govt Affairs BF
All Govt. Affars
ADMIN PSSC-Board of Trustees
All Board of Trustees
ADMIN PSSC-Ofc of the President
All office of the President
ADMIN PSSC-Legal Affairs
All Legal Affairs
ADMIN PSSC-Univ Advancement UA
All University Advancement
ADMIN PSSC-Business and Finance
All Business & Finance
ADMIN PSSC-SL Advancement SL
All SL Advancement Operations
ADMIN PSSC-SL Tech Services
All Tech Services
ADMIN PSSC -SL FML
All Facilities, Management, And Logistics
ADMIN PSSC-SL Dining Services
All Dining Services and Regional Dining
ADMIN PSSC-SL Res Life & Housing
All Housing, Regional Housing, and Residence Life
ADMIN PSSC-SL Ohio Union
All Ohio Union, Student Activities
ADMIN PSSC-SL Rec Sports
All Rec Sports
ADMIN PSSC-SL Health & Wellness
Student Health Services, Student Wellness, Counseling & Consultation Services
ADMIN PSSC-SL Admin Support
Budget & Planning, Fiscal Support Svcs, CFO, SL Admin, CFTSOSL, Strategic Communications, and BuckID
ADMIN PSSC-SL Student Services
Student Health Insurance, Student Advocacy, Student Conduct, MCC, Off Campus, carreer Counseling, Buckeye Careers, Disability Services

11. Questions?

12. Thank You!