1. Outcome 2
The Work Environment

2. Why is layout important?
We are all affected by our surroundings
Our workplace affects how we feel
Bad surroundings can make us feel sad, stressed or ill
Good surroundings can make us feel comfortable, happy and energised
Ergonomics is the study of how our surroundings affects the way we feel

3. Office Layout Cellular: separate offices located off corridors
smaller enclosed spaces
good for holding meetings
doors can be locked to help with security
staff may feel cut-off from colleagues
difficult for managers to supervise

4. Office Layout Open Plan one large area without dividing walls
screens and plants use to section off
staff feel part of a team
easy for managers to supervise
can be noisy with lots of distractions
difficult to have private conversations

5. Other work spaces Carrel workstation inside a screened booth
Touchdown area
work surface used for short-stay ICT tasks
Hot Rooms
meeting rooms which are pre-booked

6. Flexible Work Practices
Any work arrangement which is not full time ie 9-5, 5 days each week
Part time
Flexi-time
Job share
Tele-working
Hot-desking

7. Part-time Working hours which are shorter than 41 hours each week
Could be 3 days a week or
mornings only

8. Flexi-time Core time must be worked eg 10 am – 4 pm
Flexi-time is 9 am – 10 am and 4 pm – 5 pm
Flexi-time can be used for personal business eg appointments
Time must be made up by working late

9. Job Share One job is split between 2 workers
Each can work half the week or work alternate weeks
All benefits such as holidays and pay are also split

10. Teleworking Working outside the office using ICT: at home
while travelling
in a hotel while on business

11. Hot-desking workstation which is booked in advance
for employees who do not require a desk full time
used by home workers on days in office

12. Contracts of Employment
Contract of Employment Act 1972
Contract must show:
Names and addresses of employer and employee
Job title and when started
Hours of work, number of holidays and rate of pay
Sickness benefits and pension arrangements
Rules and procedures for grievance
How much notice needs to be given on both sides

13. Types of Contract Temporary – not indefinite Permanent – no end date
Fixed Term – has an end date
Full-time – usually 41 hours per week
Part-time – less than 41 hours per week

14. Health and Safety Covered during induction to the firm
Firm must have a H & S policy statement
Both employer and employee have responsibilities for safety

15. Security The building must be secure Visitors must be checked
Information must be made secure
Accidents and incidents must be logged

16. Legislation Fire Precautions (Places of Work) Regs 1995
H&S (Display Screen Equipment) Regs 1992
H&S (First Aid) Regs 1981