1. Changes in the Education and Exam Regulations

2. Overview Background Style and structure New terminology
Exam commissions
Keeping tolerable failures
Study credit
Other changes in the Exam Regulations
Programmes jointly organised by HUB and KUL
Bachelor in Gezinswetenschappen (Bachelor in Family Sciences)

3. 1. Background
Team of colleagues working on the Education and Exam Regulations on the level of the Assocation KULeuven created:
a framework for binding agreements for all institutions in the Association
uniform Education and Exam Regulations (E&ER) (Association-E&ER): inspiration for the creation of an institution-specific E&ER

4. 2. Style and Structure
Structure Association-E&ER is reflected in HUB-E&ER:
I List with terms
II Education regulations
III Exam regulations (general + complementary)
IV Implementation/Transition measures
But the HUB-friendly style is kept intact

5. 3. New terminology (1) Past Present
Within the framework of the Association KULeuven
- on programme level
Past
Study programme
Year of Standard Learning Path
Present
Curriculum
Programme phase

6. 3. New terminology (2) Past Present
Within the framework of the Association KULeuven
- on student level
Past
Year programme
Standard Learning Path
Personal Learning Path
Present
Individual year programme
Standard path
Flexible path
Individualised path
can be granted on request of the student

7. 3. New terminology (3)
Individualised path at HUB, some practical matters:
Students choose between a Standard path and a Flexible path
If students want to deviate from the rules in the Education and Exam Regulations with respect to flexible paths: flexible path  individualised path (approval Learning path coach necessary!)
Learning path coach informs the student about the decision and enters it in the database

8. 4. Exam commissions (1) PAST PRESENT Overview parties involved:
Representative exam commission
Special exam commission
Internal appeal authority
Examinator
PRESENT
Exam commission of the programme (Art ER)
Limited exam commission (Art 29 ER)
Internal appeal authority
(Art 52 ER)
Examinator
(Art 30 ER)
President and SA
(Art 50 and 51 ER)

9. 4. Exam commissions (2) PAST PRESENT
Repr exam commission per programme
Min. 3 members
Authority to
Confirm results
Determine class of honours
Give advice
Deal with apparently unreasonable results
Special exam commission
Force majeure: decisions with respect to tolerable failures, class of honours
Fraud
PRESENT
Repr exam commission per programme
Art 27 and 28 ER
Min. 7 members
Authority to
Confirm results
Determine class of honours
Give advice
Deal with apparently unreasonable results
Force majeure: decisions with respect to tolerable failures, class of honours
Fraud
Consensus decisions, possibly with secret voting
All members, except for the ombuds, are allowed to vote

10. 4. Exam commissions (3) PAST PRESENT Limited exam commission
Examinator
Authority to
Determine results of credit contracts
Determine results of incoming Erasmus students
PRESENT
Limited exam commission
Art 29 ER
Composition
President, secretary and ombuds
Authority to
Prepare deliberation
Determine late results of Erasmus students
Determine results of credit contracts
Examinator
Determines results of incoming Erasmus students
!! In case of fraud or force majeure with an incoming Erasmus student: file will be presented to the exam commission of the programme to which the course belongs

11. 4.Exam commissions (4) PRESENT PAST Internal appeal authority
Authority with respect to
Internal appeals
Material errors
Determine late results of Erasmus students
PRESENT
Internal appeal authority
Art 52 ER
Authority with respect to
Internal appeals
President of the exam commission and SA (Art 50 and 51 ER)
See last slide (Limited exam commission)

12. 5. Keeping tolerable failures (1)
Slight change target group “1/9-rule”
Art 46 ER
Students in the initial phase of a Bachelor degree programme may
tolerate a maximum of 1/9 of the number of study credits for which they have obtained a credit in the Bachelor degree programme in question
Students are regarded as being in the initial phase who, in the Bachelor degree programme in question at HUB, have not yet obtained 30 credits (registered credits and exemptions taken together) before the start of the February deliberation period

13. 5. Keeping tolerable failures (2)
Current rule (students need to obtain at least 30 study units in the Bachelor to be eligible for a tolerable failure): abolished

14. 5. Keeping tolerable failures (3)
If a student decides to take a second exam chance for a course for which he obtained a tolerable failure (Fx), the mark for the first exam chance is kept if it is higher than the mark that the student obtains in the second exam chance. (Art 47 §2 ER)
Degree students may drop any tolerable failures that they obtain in their first exam chance for which they still have sufficient tolerance credit. They state this in writing, no later than the day before the meeting of the exam commission, to the Student Administrative Services Centre (SA). The result obtained in the second exam chance for the course in question then replaces the previously obtained tolerable figure in the next deliberation period, unless the first figure is higher. (Art 47 §3 ER)

15. 6. Study credit Measures in case of insufficient study credit
On the grounds of a motivated petition submitted to a student counsellor from the Centre for Student Counselling and Facilities, students may still be allowed to start the programme (Education Regulations point Refusal on the grounds of insufficient study credit)
Tuition fee x 2 for study units for which the student has no study credit.
(Education Regulations point Increased tuition fee in case of insufficient study credit)

16. 7. Other changes in the Exam Regulations (1)
If a student has not paid the owed tuition fee or has not made an arrangement with the Social Service of the institute:
registration is suspended
the student does not receive credit validation
Art 11 ER
Specific and limited costs for the use of goods and the organisation of specific
events
are passed on to the extent that there is a direct connection with the organisation of the degree programme
Programme coordinator and Academic Secretary inform students about it at the beginning of the academic year.
Education Regulatins point Calculation of extra study costs

17. 7. Other changes in the Exam Regulations (2)
With irregularities: exhaustive list with all possible sanctions is elaborated with the following sanction:
when taking the next exam chance, the student must resit the exam in altered exam conditions
Art 42 ER
A visual and/or sound recording of an exam or the oral defence of a Bachelor, final or Master thesis is permitted only subject to prior written consent from all interested parties. Under no circumstances may recordings be used as an item of evidence in an internal appeal. (Art 9§2 ER)

18. 7. Other changes in the Exam Regulations (3)
Copies of exam forms:
Can be submitted to students who start an application procedure with SA
Application procedure is NOT submitted to the lecturer directly
Lecturers refer students to SA for legal advice with respect to
Public nature of administration
Privacy legislation
Copyright exam questions
A student declared as having passed a bridge or preparatory programme for a doctorate is not awarded an honours degree. (Art 38§6 ER)

19. 8. Programmes jointly organised by HUB and KUL
Programmes organised by HUB and KUL:
Bachelor in de rechten
Master in de Intellectuele rechten
Master in het Vennootschapsrecht
Master of Quantitative Analysis in the Social Sciences
Specific measures included in the complementary exam regulations with respect to
Passing a programme
Allocating class of honours
Art 54 until 66 of the complementary Education Regulations for the Academic programmes

20. 9. Bachelor in de Gezinswetenschappen
A number of different and complementary measures are included in a separate section: section 11 of the Education Regulations
Primarily concerned with the organisation of the programme

21. Questions or comments?
Contact: