1. txGradebook STUDENT MASS ACTIVATION INSTRUCTIONS for ECISD Elementary Campus Teachers School Year

2. The Mass Activation Process
Mass Activation is a process that
allows teachers to activate students on the 1st day of school using the Post/View Attendance screen in txGradebook.
automatically updates any entry dates for the campus, courses and special programs.
Any students that are still inactive at the end of this process will be considered ‘No Shows’ and will no longer appear in your class list.
Elementary Teacher Instructions

3. The Mass Activation Process
While Mass Activation is open, you will notice a few differences on the Post/View Attendance page.
The Last day for mass activation, 8/22/2016 will display above the grid.
Rather than having the option to mark students Absent, Tardy or Present, you will simply Activate any student that is present in the classroom. 1 2
Elementary Teacher Instructions

4. The Mass Activation Process1 2
Elementary Teacher Instructions

5. Elementary Teacher Instructions
Activating Students
All students are “inactivated” on the 1st day of school and are displayed in txGradebook as Inactive.
To activate a student, select the radio button for Active next to each student that is present in the classroom.
Enter your PIN and click Post.
The activation process will not be complete until you have posted. 1 2
Elementary Teacher Instructions

6. Elementary Teacher Instructions
Activating Students 2 1
Elementary Teacher Instructions

7. Elementary Teacher Instructions
Activating Students
The page will redisplay and any students marked Active will display as Present All inactive students will display as Inactive .
Any errors will display as shown in the example and the student will not be activated. 1 2 3
Elementary Teacher Instructions

8. Elementary Teacher Instructions
Activating Students 2 1 3
Elementary Teacher Instructions

9. Elementary Teacher Instructions
Activating Students
Active students may then be marked as Absent, Tardy or Present for subsequent days.
Inactive students may continue to be activated for the 1st day of school by any teacher who has not already posted.
Any exceptions and/or corrections should be reported to the office staff. 1 2
Elementary Teacher Instructions

10. Elementary Teacher Instructions
Activating Students 2 1
Elementary Teacher Instructions

11. 1st DAY PROCESS FOR ELEMENTARY TEACHERS
After posting your class, print the attendance roll.
If a student is listed in txGradebook as inactive and is not present in the classroom, no additional action is needed. The student’s 1st day status is correct.
If a student is physically present in the classroom and does not appear in txGradebook, write the student’s name on the bottom of the printed attendance roll.
Elementary Teacher Instructions

12. 1st DAY PROCESS FOR ELEMENTARY TEACHERS
Review the printed attendance roll.
Check the grade level of each student. Circle any incorrect grade levels and write the correct grade level. (i.e., student is in a 3rd grade control number but is coded as a 2nd grader)
3. Sign and date the roll sheet and provide it to the office staff.
Elementary Teacher Instructions

13. FREQUENTLY ASKED QUESTIONS
1. What do I do if I have already posted and I realize that I activated the wrong student?
Contact the office clerk immediately.
2. What do I do if I have already posted and I realize that I did not activate a student who was present in my classroom?
3. What do I do if the message
“ERROR – NOT ACTIVATED” appears on the screen next to a student?
Contact the office staff immediately.
Elementary Teacher Instructions

14. FREQUENTLY ASKED QUESTIONS
4. What does (TR0) in the Attendance column mean?
This indicator displays to show which track the student is on. Track is a grouping category by which school districts report students to TEA. With the except of a few students at Gale Pond Alamo, all ECISD students are grouped on track 0 (TR0). 1 1
Elementary Teacher Instructions

15. AFTER THE 1ST DAY OF SCHOOL
Any student who was not activated on the 1st day of school will be withdrawn as a No Show. No Show students will not appear in txGradebook unless the office staff changes their status from a No Show to an active student.
Begin the standard attendance posting procedures by posting students as Absent, Tardy or Present.
Elementary Teacher Instructions