1. Police and Crime Commissioner for Dyfed Powys - Candidates Briefing
03/07/2018
Police and Crime Commissioner for Dyfed Powys - Candidates Briefing
Financial Responsibilities
29th February 2016
Jayne Woods – Chief Financial Officer to the Police and Crime Commissioner
Edwin Harries – Director of Finance / CFO to the Chief Constable

2. What we will Cover
The Statutory Framework - Financial Responsibilities;
Police Reform and Social Responsibility Act 2011
Policing Protocol Order 2011
Home Office Financial Management Code of Practice (FMCOP)
Overview of Financial Governance Arrangements in Dyfed Powys Police
Calendar of key processes and decisions
Police Funding – the national picture / future challenges

3. Statutory Framework - Financial Responsibilities
Police Reform and Social Responsibility Act;
Commissioners and Chief Constables established as separate Legal Entities (Corporations Sole) enabled to employ staff and hold funds
The PCC must ;
hold CC to account for the exercise of his / her functions
issue a police and crime plan (including resources)
set a precept and a budget for the Chief Constable in consultation
issue a crime reduction grant to any person
provide an annual report and publish certain financial information
arrange to receive views of the local community
Must employ a monitoring officer and Chief Financial Officer
The CC must;
exercise functions in such a way as is reasonable to assist the relevant PCC to exercise the Commissioners duties
maintain operational independence
Must employ a DCC, an ACC and a Chief Financial Officer

4. Statutory Framework - Financial Responsibilities
Policing Protocol Order 2011;
Applies to all PCCs / CCs / PCPs in England and Wales
Duty to establish and maintain effective working relationships including principles of goodwill, professionalism, openness, trust
All parties to abide by the Nolan Principles
Shared responsibility to maintain an efficient and effective police force
Police and Crime Commissioner Duties;
Recipient of all funding – all funding for the Force must come via the PCC
Decide the budget, precept and allocate assets and funds to the CC
Must not fetter the operational independence of the police force and CC
Chief Constable;
Decisions regarding the configuration and organisation of policing resources and whether or not to deploy police officers and staff
Allocate specific duties and/or reallocate resources to meet immediate demand and in terms of balancing competing operational needs
Day to day management of their allocated budget and ensure that this is consistent with the objectives and conditions set by the PCC

5. Statutory Framework - Financial Responsibilities
Financial Management Code of Practice;
This is Statutory Guidance under the Police Reform and Social Responsibility Act
Further details of the Roles and Responsibilities of CFOs and Monitoring Officer - Section 114 of the Local Government Finance Act 2011;
Ensuring the proper administration of financial affairs
Ensuring regularity, probity and value for money
Ensuring that funding needed to finance agreed programmes is available
Report to the PCC / Panel / external auditor unlawful or potentially unlawful expenditure by the CC or PCC
Report to the PCC and Panel where it appears that expenditure is likely to exceed available resources
Advise the PCC on the robustness of reserves
Production of the Annual Statement of Accounts
Compliance with the other requirements e.g. the CIPFA Statement on the “Role of the CFO of the Police and Crime Commissioner and the CFO of the Chief Constable.”

6. Statutory Framework - Financial Responsibilities
PCC CC
Information sharing / Value for Money
Yes
Scheme of Governance / Financial Regulations
Standing orders in relation to contracts
Schemes of delegation
Arrangements for Producing Annual Accounts
Policies on Reserves and Provisions
N/A
Medium Term Financial Strategy Production
Budget Preparation / Financial Reporting
Precept and Income / Treasury Management
Day to day financial management
Own
Joint Audit Committee /Corporate Governance
Collaboration and Partnerships
Pensions

7. Overview of Financial Governance Arrangements in Dyfed Powys

8. Calendar of key processes and financial decisions - PCC
Decision / Policy
Date
Meeting / Body
Detailed Budget Setting Process and Provisional Settlement
Jun to Dec 15
CC / CFO CC and PCC / CFO PCC
Budget Proposal to Police and Crime Panel
Dec-Jan 2016
Commissioner / PCC CFO
Final Budget Acceptance and Council Tax Leaflet
Feb 2016
Medium Term Financial Plan and Capital Programme / HMIC Peel
Jan-June 2016
PCC / CFO PCC
CC / CFO CC
Statements of Accounts Production
Jan-Sept 2016
CFO CC and CFO PCC
Annual Governance Statements
Jun 2016
Joint Audit Committee / CC & PCC
Accounting Policies
Joint Audit Committee / PCC
Police Accountability Board – Spending Wisely / VFM
Jun & Jan
Other - COG / Policing Board / Panel Financial Updates / Procurement and Virement decisions
Monthly or as Required
CFO CC / CFO PCC

9. Police Funding – the national picture / future challenges
Comprehensive Spending Review
The government will protect overall police spending in line with inflation – an increase of £900 million by
Additional funding will be provided for forces who have strong proposals to support efficiency and reform. The National Crime Agency’s budget will also be protected in cash terms to help cut organised crime.
This funding will also allow forces to adapt to changing crime threats and train more firearms officers to make sure the country can be protected from terrorist threats.
£1 billion will also be spent on 4G communications for police forces and other emergency services, allowing officers to take mobile fingerprints and electronic witness statements. This will free up officers’ time, saving around £1 million a day when fully operational.
Formula Funding Changes
Home Office Consultation in October 2015 contained errors in the determinations - £7 million loss to Dyfed Powys Police
Timescales and proposals for further consideration unclear

10. The End