1. Basic Population Selections
Kenneth Wilson, Savannah State University
2017 GASFAA Fall Workshop

2. Purpose Provide an introduction to population selections.
You should have a more complete understanding of how to create basic population selections at the end of this presentation.
2017 GASFAA Fall Workshop

3. Topic of Discussion What is a Population Selection (Popsel)
Writing a basic population selection
What Popsel is used for
Tracks to the Trade
Questions
2017 GASFAA Fall Workshop

4. What is a PIDM Personal Identification Master One per person, unique
Like an internal SSN
2017 GASFAA Fall Workshop

5. What is A Popsel Based On Rules
A query that selects a list of pidms (id’s) based on certain criteria
List of People
Meeting the Rules
Based On
Rules
Extract PIDMS from
Database
2017 GASFAA Fall Workshop

6. What is A Popsel
Popsels are based on SQL code. Basic SQL code consists of a statement that makes the following request:
SELECT
FROM
WHERE
2017 GASFAA Fall Workshop

7. What is A Popsel SELECT What info are you looking for? (PIDM)
The output will always be just the PIDM
FROM What tables(s) are you to get the PIDM
- RORSTAT, RRRAREQ, RPRAWRD, etc.
WHERE What criteria or specific field values(s) you are look for?
- RORSTAT_AIDY_CODE = ‘1718’
2017 GASFAA Fall Workshop

8. Steps to Write a Popsel Identify the population.
Specify the rules or conditions to extract the population.
Translate the rule of conditions into the proper code.
Test the results.
2017 GASFAA Fall Workshop

9. Step 1 Identify the Population
What population do you want?
Extract all students who need an award letter printed
32,343
2017 GASFAA Fall Workshop

10. Step 2 Specify Rules or Conditions
What rules can narrow the list of students to what you want?
- Must use current year files
- Award letter indicator must be set to “Y”
283
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11. Step 3 Translate Rules in SQL
The table and field name (data element)
The operator
The value
2017 GASFAA Fall Workshop

12. Finding Field Names Dynamic Help Query from the menu tab.
GURPDED (Data Element Dictionary) run from GJAPCTL.
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13. Finding Field Names: Dynamic Help Query
Table Name
Field Name
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14. Finding Field Names: Dynamic Help Query
WARNING
Any Field that does not contain the Table name cannot be used in a Popsel.
2017 GASFAA Fall Workshop

15. Finding Field Names: GURPDED
Report that identify fields in a table.
Run from GJAPCTL
You can view the tables and views for other modules. For Student tables and views, change the parameters with R% to S%. For General tables and views, change the parameters with R% to G%. Also update the Table Creator.
2017 GASFAA Fall Workshop

16. Finding Field Names: GURPDED
2017 GASFAA Fall Workshop

17. Table Owners General . . . . . . . . . . . . GENERAL
General Person SATURN
Student SATURN
Advancement ALUMNI
Finance FIMSMGR
Accounts Receivable TAISMGR
Position Control POSNCTL
Payroll PAYROLL
Financial Aid FAISMGR
Security BANSECR
Procedures, Functions, Views . . BANINST1
2017 GASFAA Fall Workshop

18. Popular FA Tables RORSTAT – Overall FA Status
RRRAREQ – Tracking Requirements
RPRAWRD – Award Data
ROVST17 – View of Student Data
RCRAPP1 – First Table of the ISIR
RCRAPP2 – Second Table of the ISIR
RCRAPP3 – Third Table of the ISIR
RCRAPP4 – Fourth Table of the ISIR
2017 GASFAA Fall Workshop

19. Operators =, <>, >, <, >=, <= LIKE, Not LIKE
IN, NOT IN
IS NULL, IS NOT NULL
BETWEEN
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20. Operators: =, <>, >, <, >=, <=
RORSTAT_AIDY_CODE = ‘1718’
RRRAREQ_TRST_CODE <> ‘R’
RPRAWRD_PAID_AMT >= 0
RPRAWRD_PAID_AMT < 100
RPRAWRD_PAID_AMT <= 200
2017 GASFAA Fall Workshop

21. Operators: Examples of LIKE, Not LIKE
RORSTAT_BGRP_CODE LIKE ‘R%’
RORSTAT_BGRP_CODE LIKE ‘%ON’
RORSTAT_BGRP_CODE NOT LIKE ‘NR%’
RORSTAT_BGRP_CODE NOT LIKE ‘%OFF’
2017 GASFAA Fall Workshop

22. Operators: Examples of IN, NOT IN
RORSTAT_TGRP_CODE IN (‘REJECT’,’INVALD’)
RORSTAT_BGRP_CODE NOT IN (‘RESON’,’RESOFF’)
2017 GASFAA Fall Workshop

23. Operators: IS NULL, IS NOT NULL
RORSTAT_BGRP_CODE IS NULL
RORSTAT_BGRP_CODE IS NOT NULL
2017 GASFAA Fall Workshop

24. Operators: Example of Between
RORSTAT_APPL_RECD_DATE BETWEEN
’01-JAN-2017’ AND ‘15-APR-2017’
2017 GASFAA Fall Workshop

25. Values and Examples Character: ‘Y’, ‘NO’ Number: 126
Date: Use ‘DD-MON-YY’ or ‘DD-MON-YYYY’; ‘01-SEP-17’
Other Banner Columns: RRRAREQ_AIDY_CODE
Prompt for input using “&” symbol: &What_Aid_Year
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26. Connecting Rules AND, OR Use () for nested statements
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27. Rules
Extract all students who need an award letter printed: RORSTAT_AIDY_CODE = ‘1718’ AND RORSTAT_AWD_LTR_IND = ‘Y’ RORSTAT_AIDY_CODE = &What_Year AND
2017 GASFAA Fall Workshop

28. Creating the Popsel GLRSLCT – Population Selection Rules Form
Application that will contain the popsel
Name of the popsel
Creator of the popsel
Description of the popsel
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29. Creating the Popsel GLRSLCT – Population Selection Rules Form
Select Which PIDM
From What Table
Where
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30. Run Your Popsel The process to run the popsel is GLBDATA.
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31. Run Your Popsel The process to run the popsel is GLBDATA.
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32. Review Your Results GLIEXTR – Population Selection Extract Inquiry
List the names in alpha order
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33. Review Your Results GLAEXTR – Population Selection Extract Data
Allow to add or remove students from the list.
2017 GASFAA Fall Workshop

34. Extract Data From the Help option on the tool bar,
on GLAEXTR and GLIEXTR, you can select
“Extract Data with Key” or “Extract Data No Key”.
Data will extract to an Excel file.
2017 GASFAA Fall Workshop

35. Step 4: Test the Results Test on known values. Random check results
Periodically check results
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36. Manual Popsel
Use when rules will not identify the population you want.
Id names are manually added to GLAEXTR.
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37. Popsel Use For Banner Letter Generation Reports Batch Posting
Processes
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38. Copy Popsel
2nd page of GLRSLCT
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39. Tricks to the Trade Name your Popsels something you can remember.
Prompt for input to reduce duplicate popsels.
Save a DEFAULT parameter set.
Don’t Recreate… Copy!
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40. Questions and Answers Thank you for participating!
2017 GASFAA Fall Workshop

41. Kenneth B. Wilson Director – Office of Financial Aid Savannah State University
2017 GASFAA Fall Workshop