1. mSCOA VENDOR REPORTING FORUM CONTROL REPORTS
Presented by National Treasury
22 August 2017

2. Background Transactions are stored in the main ledger;
Originating transactions from the sub-ledgers or sub-system;
Integration can be real time or seamless – no manual integration or manual capturing of external journals are allowed;
Insurance must be available for balancing of sub-system or sub-modules to the main ledger.

3. MFMA Circular 80 Annexure B
Business Process:
Corporate Governance
Sub-process:
System Configuration
Legislative or Business Requirement:
Period Control
System /Application Minimum Requirement:
Balancing of sub-system with control accounts must a a condition for any period closure;
Sub-system(s) or ledgers must, without (manual) intervention or manipulation, integrate and constantly balance with the core financial system;
Create workflow and exception reporting mechanisms;

4. System Balancing
Systems should integrate and not allow for balancing to go out of sync;
Automated or scheduled integration should be available;
Integration reports must be stored electronically as proof of balancing;
Balancing reports of sub-systems to the general ledger should be done systematically and stored as soft copies for proof of balance;
Depending on system space available, daily balancing reports should be kept and signed off;
Exception reports must be available and limited use of system functionality must be enforced when systems do not balance;

5. Balancing Reporting Debtors Payroll Assets Valuations Receipts
Loans register
Grant register
Investment register

6. Dashboard Cashflow Debtors Creditors Budget alerts Grant spending
Loans - due
Investments – due
Balance sheet TB

7. Thank you
THANK YOU