1. Google Drive for Beginners
Brooke Hudson
Morgan County Schools
Alabama
@BrookeKHudson

2. Overview What’s the Big Deal ? Navigating to your Google Drive
Exploring your Google Drive
Docs
Slides
Forms & Sheets
Drawings
Maps
Add-ons

3. Access your files anywhere
What’s the Big Deal?
Access your files anywhere
(No more flash drives!)
“The Cloud”
Upload and store new files directly from your phone or tablet.
Access your files even when you're not connected to the Internet.

4. What’s the Big Deal?
Storage is unlimited for GAFE users ! Google products work together so the possibilities are endless.

5. Image from http://www.googletutor.com/
What’s the Big Deal?
Share files & folders via invitations- no need to save and attach to !
Anything in your Drive can
be edited by up to 50 users at one time.
Image from

6. What’s the Big Deal?
Never hit “Save” again!

7. Where is my Google Drive?
Go to
Google Chrome
Click on
Google Drive
Find the “waffle” !

8. Exploring Your Google Drive
Google Drive Cheat Sheet - by ShakeUpLearning.com

9. Exploring Your Google Drive
Google Drive Cheat Sheet - by ShakeUpLearning.com

10. Exploring Your Google Drive
Google Drive Cheat Sheet - by ShakeUpLearning.com

11. Google Drive Challenge
Create a folder/folders
Change the color of the folder
How would you Share an entire folder?
Move some files into that folder (create them if you have to)
Look in “Shared with Me”. Drag a file from there, into your Drive
Change your upload settings
Drag a Word Document into your Drive (convert it to a Doc)
Ideas:
Have a shared “Class Folder” that contains “view only” docs/images/study guides that your students can access throughout the year.

12. Google Docs

13. Click the link to go to the Challenge Doc! https://goo.gl/XKYFqW
Google Doc Challenge
Click the link to go to the Challenge Doc!
Make a copy of this Doc, then try:
Change the font of a paragraph
Translate part of the Doc into Spanish
Add a comment
Insert an image using the “Research” tool
Turn a word or phrase into a link
“Share” your doc with a neighbor
Activity via Jessica Loucks

14. Creating & Uploading Files
Click “New”
Hit “Google Doc”
Title your Doc
Converting a file to Google Docs: Step by Step Directions
Google Drive can convert all of your Microsoft files into Google files.

15. Click blue “Share” Button
Sharing
Click blue “Share” Button

16. Sharing

17. Sharing

18. Layered Permissions

19. Revision History

20. Extra Goodies Fantastic Fonts Comments Voice Typing Formatting Fun
Web Clipboard (Advanced Copy/Paste)
Paint Format
Publishing to Web
Offline Editing
Translate Docs
Research Tool… OMG
Insert Links or Equations
Insert Bookmark
*New* Outline Feature
Updated Templates
Ideas !
Having a class meeting? Have a student “Take the minutes” in a public Google doc that you can share with the world.
Your students don’t have access to , but you want them to fill out a Google Form? Paste a link to it on your classroom website, and have students access it through there.
No accounts for your students? Publish your Google Doc to the web or make it “Public”
Chat within a document

21. Fantastic Fonts

22. Inserting Voice Comments: Step by Step Directions
Try the Add On “Kaizena” for voice comments :)

23. Web Clipboard: Step by Step Directions
Formatting Fun
Web Clipboard
&
Paint Format
Paint Format Tool: Step by Step Directions
Web Clipboard: Step by Step Directions
With the web clipboard tool, you can copy more than one selection and then choose which one to paste later; it also lets you copy something on one computer and then paste it on another.
Copy drawings, text, or charts to web clipboard

24. Publish to Web (Advanced)
What if I update a Doc that I publish ?
Ideas !
Out sick one day ? Always have an icon on your school desktop computer to a Public Google Doc that says “Sub Plans”. Have it be a link to a Doc that you can edit from home. (Great idea thanks to Donnie Piercey !)
Make a doc “public” and then tweet its link out on Twitter.
Published files update automatically whenever a change is made in the original file
Image via Michelle Armstrong

25. Steps Publishing to Web

26. Enable Offline Editing: Step by Step Directions
Use the Chrome browser or a Chrome device. You can’t work offline with other browsers.
Files you can make available offline
Google Docs
Google Sheets
Google Slides
Uploaded images
Files in the following formats: .pdf, .doc, .xls and .ppt
Files you can’t make available offline at this time:
Google Sites
Google Drawings
Google Forms
Fusion Tables
Folders

27. Translate Docs

28. Research Tool...WOW Tools → Research
Search the web, images, articles, and more !
Preview websites, insert the link, or cite the source.
Cite: Research tool will insert a footnote formatted in your choice of MLA, APA, or Chicago.
Available in Docs, Slides, & Drawing
More info

29. Insert Links or Equations
Inserting Links: Step by Step Directions

30. Inserting Bookmarks: Step by Step Directions
Insert Bookmarks
Bookmarks - shortcuts to specific places within a document. Use for:
Table of Contents
Jumping from one part of a long document to another without scrolling.
Inserting Bookmarks: Step by Step Directions

31. Updated Templates Templates for Docs, Sheets, & Slides !
Document: docs.google.com
Spreadsheet: sheets.google.com
Presentation: slides.google.com

32. Google Slides

33. Click here to go to our Google Slides Activity !

34. Slides Stuff Transitions & animations Import & upload slides
Embed videos
Try Slides Carnival for more Slides themes!
Open & edit Microsoft Powerpoint files
Convert PowerPoint slides into Google Slides (and vice versa!)
Tip ! Move objects short distances by holding the shift key and using the arrows

35. Google Forms & Sheets
Google Form (survey) responses are automatically collected in Google Sheets… Real time data charts are available to view right in the Form!

36. Share the URL, add to website, or embed in an email !
How Can I Use Forms?
Pop Quizzes
Exit Tickets
Manage Registrations
Collect s
Surveys
Project Observations
PD Planning
Share the URL, add to website, or embed in an !
Tons of themes to choose from, or create your own with your school logo or colors !
Just like Docs & Slides, you can have people collaborate with others to create a Google Form

37. Step 1: Create Forms & Questions

38. Step 2: Share URL
Hit “Send” and then that URL can be shared with staff, parents, students, etc.
You don’t want everyone to be in the Form making the questions… so share the LIVE LINK; don’t share the form.

39. Step 3: View Responses/Data

40. Step 3: View Responses/Data

41. Notification Settings
Google Sheets Notifications: Step by Step Directions

42. Google Drawings

43. How Can I Use Drawings? Collaborative Assignments
Demonstrating math understandings
Mindmapping
Flowcharts
Images via Michelle Armstrong

44. How Can I Use Drawings? Infographics Content Area Knowledge
Annotating text
Images via Michelle Armstrong

45. Google Drawing Activity
SSR
Activity via Michelle Armstrong

46. Google Maps
Ideas!
Record features of an area related to history or geography
Maps diary for a field trip, personal experiences, etc.
“Introduction to Me” project
Character map journal
Visualize data by importing to a map

47. Add Ons & Extensions Add Ons Extensions Find in Chrome Web Store
Flubaroo
Autocrat (Advanced)
Rhyme Finder
Kaizena
Joe Zoo
Extensions
Find in Chrome Web Store
Read & Write
Readability
Boomerang
Easy Bib
Save to Drive
uBlock
Voice Recorder
OneTab

48. Scan From Your Phone

49. Other Google Products Google Calendar Google Classroom Hangouts
Street View/Storysphere
Tour Builder
Google Sites
Google Photos
Street View
PearDeck
YouTube
Can find these through the Waffle or by clicking on the “New” button in Drive.

50. Fun Brain Breaks Smarty Pins Chrome Music Lab
Google Art Project (Create an art gallery based on the time period you are studying, a certain style/motif, etc.)
Google a Day
Build with Chrome
Storybuilder
Constitute
RealWorldMath & Desmos
Adding Google Hangouts to a Google Calendar invite
David’s Mystery Hangout
Podcasting resource
Google Digital Literacy Units

51. Contact Brooke Hudson @BrookeKHudson bkhudson@morgank12.org
Content and lesson ideas were taken from Jessica Loucks’ Google Drive for Beginners presentation.